You can collaborate and work effectively just as well with a Real Estate Virtual Assistant as an in-house assistant. But, first, you need the right system and tools in place. There are many tools in the marketplace that can help with communication and sync on tasks or projects. One of those tools is Asana, which can be described as a productivity application. Businesses large and small use it to manage projects, get employees off email, and inspire a new way of working. It’s rated one of the best productivity apps available today, making it a PC Magazine’s Editors’ Choice in 2014. Here are a few of the pros and cons of the application:


  • Asana is free to use. However, if you want upgraded features in the workspace or team sections, you can sign up for a membership.
  • You can create tasks that you need your virtual assistant to do or yourself instead of sending an instant message or email.
  • A shared project’s function is to tie tasks to the project, schedule meetings, and add checklists.
  • Within the app, you and your virtual assistant can comment on tasks or projects – keeping them organized in one location.
  • Asana will send you automatic updates about tasks that pertain to you.
  • You can add files from Dropbox and Google Drive.
  • Asana’s newly released mobile app allows you to work from anywhere on iOS and Android.
  • The system allows you to see the teams goals and milestones quickly


  • The system currently does not have any offline capabilities.
  • It is not ideal for passing graphic files and projects due to file sizes
  • There is no chat feature, so you would still need an instant messenger
  • Allows for the day based or project-based assignments but not multi-day

Mike Incorvaia, Real Estate Agent and MyOutDesk Virtual Assistant client, utilizes with his Marketing Virtual Assistants. They can collaborate, track deliverables and share files efficiently. Please find out how Mike’s team is crushing the competition with his MyOutDesk virtual assistant; visit

Don’t have a virtual assistant yet? MyOutDesk invites you to reach out today for a free, no-obligation consultation. We offer Marketing, Administrative, and Prospecting Real Estate Virtual Assistant services: call 800.583.9950 or email