Growth and efficiency were the top two priorities for property managers in a recent survey. If you’re looking for ways to grow your business and increase efficiency, CRM software can help.
How do you know which CRM company has the best product for your needs?
This Bitrix24 CRM review will tell you what you need to know about one of the top CRM software providers for property management companies.
CRM for Property Management
Customer Relationship Management (CRM) is the strategy a company uses to manage interactions with customers and potential customers. CRM software helps you improve business relationships. It gives you tools for contact management, sales management, productivity, and other tasks.
A growing number of businesses are seeing the benefits of CRM software. Analysts expect the global market to be worth $50.81 billion in 2021.
Property management companies have surprisingly few industry-specific options for CRM software. However, some all-purpose systems have the functionality you need. You want a system with features that will help with tasks like:
Monitoring new leads
Communicating with renters
Identifying customers and properties that need attention
A CRM system makes it easier to manage daily rental management tasks. Automated tasks and workflow through CRM software help you provide the best possible service.
Bitrix24 CRM works well for small to medium-sized businesses. It has the communication, collaboration, and management tools you need.
Bitrix24 is more than CRM. It offers solutions that include:
Social intranet
Project management
File sharing and document management
Sales team management
HR management
Calendar and planning
Email and phone
The CRM lets you manage leads, contacts, deals, invoices, web forms, and sales reports.
Features of Bitrix24
Bitrix24 CRS provides five main categories of services. In addition to CRM, you have communications, tasks, a contact center, and websites.
CRM
The Bitrix24 CRM offers a variety of tools. You get funnel management tools and pipeline management. Your sales team can see who is moving through the funnel and who isn’t.
Bitrix24 has sales automation tools. You can generate sales reports.
You have many ways to promote your brand, including email marketing, text messaging, calling, video, social ads, and voice broadcasting. The Bitrix24 platform tracks your marketing costs and calculates your return on spend.
Communications
One area where Bitrix24 stands out is its communication tools. The activity stream is designed to improve your company’s internal communication and make it easier.
You can chat using video, chat room, and workspaces. You can create individual workgroups to let teams communicate through the platform. The communication features work well in-house and remotely.
You’re aware of the current activities that you’re involved in. You can see task notifications, new messages, comments, files, and other activities.
Tasks and Projects
Bitrix24 has task management tools to help you plan and complete tasks. You can make sure that everything stays on track more easily.
For example, you can monitor the time spent on projects. You can see who is working on what at any point. You can also track how many tasks were completed on time without objections.
You get a more accurate view of the group and individual performance.
You can add roles like a responsible person, participant, or observer for each task. Each role has specific authorizations. For example, the responsible person can change task deadlines and approve the task once it’s complete.
Each task has a comments section for real-time feedback and questions.
Contact Center
The Bitrix24 contact center lets you have a live chat on your website. Your CRM saves all the dialogs. The system will recognize returning customers.
The contact center also gives you social networking tools to help you communicate with customers. You get all of your social media business profiles in a single hub. You can monitor customer activity and reply to messages.
Bitrix24 has a visual website builder. Free domains and hosting are included.
You can easily create landing pages and e-commerce stores. No coding is required.
You can choose from more than 100 industry-specific templates. They’re all optimized for mobile and include pre-made cookie consent forms. You can customize any of the templates to create a website that matches your stylistic and marketing needs.
Easy Integrations
Bitrix24 CRM integrates with many applications your business uses. A few of the options include:
DocuSign
Dropbox
Gmail
MailChimp
Microsoft 365
OpenOffice
If the integrations you want aren’t automatically included, you can add other features from the Bitrix24 marketplace.
Bitrix24 performs many tasks natively. Timesheets and invoicing are just two of the functions that other CRMs need integrations to do.
Bitrix24 CRM Pricing
Bitrix24 CRM has a free version that includes many of the features of their paid plans. They recently opened the free version to unlimited users.
However, you’re limited to 5 GB of online storage. You don’t have access to features like CRM analytics, built-in telephony, or the ability to add task roles.
For more complete features, you’ll need to upgrade to a paid plan.
The first tier of cloud-based plans has three plan options. They differ in the number of users you can have as well as the available features. The higher-tier business plans have two options.
The plans are priced per month, but you’ll get a discount if you commit to a year. You get a 30-day free trial of the paid plans.
Pros and Cons of Bitrix24
Bitrix24 CRM offers a large number of features. It’s more than CRM. For property managers or management companies, Bitrix24 has advanced automation features for managing many of the tasks necessary in the rental process.
Figuring out how to navigate all of the features may require a steep learning curve, though. The user interface isn’t the most intuitive. If you need help, getting support can be difficult.
Getting Started with Bitrix24 CRM
Overall, Bitrix24 CRM is a good choice for property management CRM software. It has the features you need at a reasonable price.
When you’re looking for other ways to work more efficiently, MyOutDesk has property management assistants who can help. You can delegate repetitive administrative tasks. This lets you focus on closing deals and leasing properties.
Schedule a free strategy call today. Find out how we can help take your property management company to the next level.
Experience The Difference
MyOutDesk can save you up to 70% on employment costs
Claim a free business strategy consultation & ‘Grow Virtual’ Guide
It’s no secret that big data is revolutionizing the way businesses do work. And the same is true whether you operate in the B2C or the B2B model. But how can you keep all that information in an organized and valuable manner?
What you need is a customer relationship management (CRM) software program. And if you’re confused about where to start, don’t worry, we’ve got you covered.
Keep reading to see our complete and honest review of the Freshworks CRM company and how their software can fill your needs.
The role of B2C CRMs is distinctly different from their B2B counterparts. That’s why it’s essential to have a tool that works for your business rather than trying to MacGyver a solution. Your customer journey and lifecycle are different and shorter than the B2B model, and you need a program that can work for you and your needs.
As you grow your customer relationships, you might find that you have notes and reminders in several locations. Keeping them all straight can be a nightmare. But with the right program, you can keep all your customer information in one central location.
Some other great benefits of using a customer management tool include:
Understand your customers better
Increase efficiency in your workflow
Customize and personalize your marketing campaigns
Make better decisions based on sound customer data and behavior analytics
As you can see, there are many critical benefits to using a customer relationship management software program for your B2C business. Now let’s dive into one great program that can revolutionize the way you interact with, and sell to, your customers.
What Is Freshworks CRM?
The Freshworks platform offers several different programs to help businesses grow. Their CRM program rates are incredibly high amongst business owners for several reasons. First, they provide a powerful program that gives you a unique birdseye view of your entire customer database that helps your sales and marketing departments nurture better leads and thus leading to more sales conversions.
The Freshworks solution offers large and small businesses alike a valuable platform to build your sales pipeline and increase your revenue and bottom line. Freshworks allows your marketing team to score your leads, so your sales team knows who to focus on when they nurture those leads.
Freshworks is an easy-to-use program while still offering robust features and reports to help your business run smoothly and efficiently.
How Much Is Freshworks CRM?
Like many cloud-based SaaS programs, the Freshworks CRM pricing tier is based on a per-user and per month basis. So, as a smaller company, you won’t have to pay as much to utilize this fantastic program. And as you grow, you know that your platform will grow with you, so you don’t have to worry about switching later.
At the time of this writing, there are currently three pricing tiers for you to choose from. These include:
1. Growth at $29/User/Month When Billed Annually
Some of the great features offered at this price level include:
Up to 1,000 marketing contacts
Up to 20 workflows
Five sales sequences to nurture your leads and contacts
Built-in phone and email
Custom reports and dashboards
This great starter package still allows you many premium features such as creating list segments and sending bulk emails.
2. Pro at $69/User/Month When Billed Annually
The features at this price level include the same as Growth along with increased customer and workflow capacity.
Up to 3,000 marketing contacts
Up to 50 workflows
Ten sales sequences
Set up sales teams and goals
As the size of your team grows, Freshworks will grow alongside you and your business. Your ability to expand your sales teams and develop sales goals for your team will ensure continued growth at the Pro level.
3. Enterprise at $125/User/Month When Billed Annually
This level will allow you to take your marketing and customer service to the next level with robust reports and data forecasting. Again, you get all the same features as the above levels, along with increased customer database volumes.
5,000 marketing contacts and above
100 workflows
25 sales sequences
Advanced metrics and forecasting insights
For heavy users and fast-growing teams, this premium level gives you all the bells and whistles. Additionally, you will be assigned a dedicated account manager at the Enterprise level to assist you when needed.
The Freshworks CRM program is an excellent choice for many businesses. However, to truly get the most from any customer management tool, you need to use it. And if you and your team don’t have the time to add one more thing to your plate, even the best program won’t do you any good.
That’s why you should work with a professional who offers a Freshworks CRM service to help you. Then, when you bring on a virtual assistant, you can double your team’s capacity without adding to your overhead. And when you work with a Freshworks expert, you won’t have to worry about learning the program before you train your assistant.
So, to get the most from your Freshworks CRM program and to scale your business to the next level, you need to work with an expert to help you get the job done right.
Our Honest Freshworks CRM Review
The Freshworks CRM is popular for many reasons. And businesses are jumping at the chance to use it to scale their businesses. However, if you’re not sure the best way to implement it for your team, then you should consider working with an outside expert.
Don’t go it alone any longer. Give us a call today to see how we can help you get the most from this tool so you can nurture your leads and improve your sales for your business.
Experience The Difference
MyOutDesk can save you up to 70% on employment costs
Claim a free business strategy consultation & ‘Grow Virtual’ Guide
Are you looking at virtual assistant companies? Well, you’re making a wise move. Did you know it is three times less expensive to hire a virtual assistant than a full-time employee? And you can save almost 78% on operating costs!
Virtual assistant services can transform the way your company does business, even allowing you to save on recruitment and training!
Hiring a full-time employee is traditionally a hugely time-consuming task, but now it doesn’t have to be.
Do you need a virtual assistant but aren’t sure where to look? Keep reading to learn all about virtual assistants and the best virtual assistant companies out there!
A virtual assistant is a person who works remotely for their clients, usually from a home office. The best thing about a virtual assistant service is you can use them only when you need to.
A great virtual assistant company will take the time to match you with a virtual assistant that lines up with your work style and personality.
Hiring a virtual assistant is a great way to test out and see who fits. Everyone has different working styles and personalities.
A virtual assistant makes your life easier. Virtual assistance can help you manage your social media pages and your website, increasing your presence online.
A virtual assistant saves you time and money. If you have a big project in the works, you can hire an assistant temporarily to help you get it off the ground.
Also, virtual assistants are self-employed, so they cover their costs. Costs for laptops, vacation days, health insurance, and office space are now a thing of the past!
The biggest reason is it gives you more time for a personal life. Growing a business takes a tremendous amount of time and energy. A vacation day or two can restart your engine and allow your creativity to flow.
Now you know a little more about virtual assistant services, let’s get into the list of the top companies out there!
MyOutDesk
MyOutDesk is in Sacramento, California, founded in 2008. Its mission is to provide businesses leverage by providing virtual professionals.
MyOutDesk offers virtual receptionists, administrative assistants, executive assistant services, and more. MyOutDesk is a cost-effective solution, and they hire college-educated virtual assistant candidates.
MyOutDesk will take the time to understand your business and help map out where you want to be in the next year to five years!
MyOutDesk offers three flexible plans starting from three to twelve months. The most popular and best bang for your buck is the twelve-month plan.
You can choose the middle of the road and go with their 6-month plan or try out their most flexible program for three months.
Remote CoWorker is a team of experts with a mission to match you with your project’s most appropriate virtual professional. Remote CoWorker offers customer management, sales, development, marketing, and data entry services.
Remote CoWorker offers different plans to fit your needs and budget. If you have a small team and want to test out their services, you can go with the part-time starter package.
This package includes background checks, account management, and onboarding support services. They also offer bilingual services for English and Spanish.
OkayRelax
OkayRelax is a task-based virtual assistant company located in Florida. OkayRelax offers a personal, dedicated assistant to work with you on all your tasks, so there is no need to work with different people each time.
OkayRlax can help with research, restaurant reservations, administrative task, travel planning, and schedule management.
Plans start from 5 tasks a month, to a professional level at 25 tasks a month, and finally an executive level with 100 jobs a month.
OkayRelax offers services worldwide, but they are only available in English. There is no contract required so that you can cancel anytime.
MyTasker
MyTasker offers virtual administrative assistants to look after your business 24/7. Administrative assistants at MyTasker can help you with eCommerce, email, data, and customer information management.
MyTasker can also help with the research and documentation you need for presentations in your industry of choice.
You can also get assistance with general services like:
Call management
Appointment scheduling
Google Drive organization
Planning meetings
Technical troubleshooting
Their subscription plans range from 10 hours a month to a full 30 days a month. MyTasker also has an option for a full-time virtual employee five days a week for the hours you choose.
Fancy Hands is a virtual assistant company located in the United States for English-speaking clients only.
Fancy Hands will perform any service that does not require them to go somewhere physically. It may seem obvious, but worth noting that the task requested must not be against the law.
They also can offer larger-scale support with custom workflow lead management and research and data collection.
Fancy Hands can also:
Handle time-sensitive tasks for when you’re in a rush, and make purchases of up to $200 for you with the credit card on file. Not to mention, they can find a doctor or other services in your area.
Making reservations and appointments, scheduling conference calls, and researching a blog post are other amenities they offer.
Plans range from small at three requests to extra large for 30 proposals in a month.
Virtual Assistant Companies
Remember, not all virtual assistant companies are created equal. MyOutDesk is one of the best virtual assistant companies around.
MyOutDesk is American-owned and located in Sacramento, California. We have an extensive screening process and background checks to make sure our virtual assistants are top-notch.
So why wait any longer? Make sure to contact us today to start growing your business!
Experience The Difference
MyOutDesk can save you up to 70% on employment costs
Claim a free business strategy consultation & ‘Grow Virtual’ Guide
Inside sales and sales prospecting are essential parts of any business. These departments can be the key to your success if you know how to hire them from the right sources.
This article is specifically about what sales development, inside sales, and prospecting are. We’ve also included a few pointers on where these roles overlap with each other and some of the success stories of people who have excelled at them.
The role of sales development is to find companies who may be interested in our product or service. This can be done by cold calling, emailing, sending a postcard, and even attending trade shows, conferences and meetings.
One might think that sales development is a simple job. But in reality, it’s not. Selling your product over the phone can sometimes be extremely difficult as most people don’t hold their calls very well on the phone, which makes this job tense and nerve-wracking; especially if the business you are calling is huge or something big that may affect your project in one way or another.
But what if the business you are calling is actually interested in your product? Well, then you would need to build a relationship with them. You would need to tell them more about your product and services, the value it offers, and what it can do for their company.
Once they are interested in your product, you would have to introduce them to someone who can actually close the deal on your end, such as a salesperson or a business development manager.
The role of the inside sales is to book appointments with leads over the phone. This requires you to have a very friendly and optimistic voice that can directly influence the potential customer in a positive way. Inside sales usually require a lot of communication with various departments inside their companies.
The inside sales usually work from a customer relationship management platform or CRM. However, you can also find them in various different departments inside of their companies such as the technical support or even a marketing department.
Opportunities: Inside sales often talk and communicate with other departments inside of their companies which makes it easy for them to introduce customers to other departments inside of their company. They may also possess certain skills that would allow them to influence certain departments to make more sales for the company, such as finance and development.
Because they have access to more information than other people who work outside of their company, they can easily pitch products or services that are related to the department they are talking about over the phone.
Famous inside sales professionals:
Dave Ramsey, Ramsey Solutions
Dave Elkington, InsideSales.com
Prospecting
Definition
The role of a prospect is to find customers that may be interested in buying our product or service. This can be done by cold calling, emailing, sending a postcard, and even attending trade shows, conferences and meetings.
We’ve been taught from an early age that it’s best to stay away from strangers and to only talk to people you know rather than strangers. In a perfect world, this would be true. But in real life, we make mistakes and it’s important that business owners learn from our mistakes rather than learn from the mistakes of others.
This is why developing relationships with people before you approach them is of utmost importance for any type of sales job. People you go to school with can introduce new clients to you which may soon lead to new opportunities for your business not only through that relationship but also through that person’s friends and family members as well.
Communicating in writing is effective because you can show people how enthusiastic you are about your product or service while also setting expectations regarding what your product or service was made for and what their needs are.
Every sales job has a different degree of prospecting that needs to take place. Some jobs might require a lot of prospective calls or emails while others might require the customer to do it. Prospecting is an art all in itself and takes years to perfect.
Prospecting is a continuous process and the more you can stick to your plan, the better your results will be in the long run. As I mentioned above, an email is the most effective way to communicate for a sales job.
You just have to make sure that your prospecting process is set up properly and that you don’t get sucked into the trap of spending too much time on one person.
If you’re sending out hundreds of emails and only getting one response, then you must think about how you can improve your process so that more people respond.
#2: Have a clear target market for new prospects.
Think about who your ideal customer is and write it down on paper. Are you looking for older women, young girls, middle-aged professionals? Write down as much as you can about your target demographic. If you need some help with this check out this article here.
#3: Tie your dream into some larger ambition.
A lot of people who are starting a business have dreams of quitting their day job and using their business to retire early or travel more. When I started my first business I was single and living with my parents, but I knew that having an online business would allow me to build some financial independence for the future.
How virtual assistants can help in sales development
Virtual assistants can manage day-to-day tasks that don’t require specialized knowledge or experience. This allows the sales team more time for their primary responsibilities. They can fill in the gaps of the team and help to make sure that all the details are covered.
MyOutDesk offers relentless talent matching for career-oriented virtual assistants — with proven track records & digital expertise — at up to 70% less than the cost of a traditional employee. Add a new hire to your team— without the headaches of payroll, taxes, insurance, retirement, office & equipment costs.
Calls:
Virtual assistants can conduct research for calls or appointments, making it easier to answer specific questions that prospects may have. They should have experience with customer service call Scripts and be able to create presentations for each call. Virtual assistants can schedule calls using online scheduling tools, such as Google Calendar or Outlook Calendar. They should be able to handle appointments with prospects via email or phone. This includes reminding them of upcoming meetings, sending directions and parking information, and organizing files that need to be reviewed ahead of time. Virtual assistants can also help in organizing and managing documents that need to be reviewed or sent to prospects during the sales development process.
Presentations:
Virtual assistants can help with the organization of presentations. This includes scheduling, sending reminders, and helping with collecting information from the prospect via phone calls or e-mails. Virtual assistants can also maintain the database, or CRM, that will be used for reference during calls.
Other factors:
Companies that want to outsource their sales development team can save time and money by hiring a virtual assistant. Sales development professionals can focus on creating sales for the business while outsourcing the other details to this team member. Virtual assistants can create calls or appointments automatically, saving valuable time. They also have experience with researching useful information online. They would be able to provide research that would be relevant to the conversation during a call or appointment.
Persuasive
Persistent
Excellent communicator and listener
Good at reading/understanding people
Prospects on a regular basis
A virtual assistant working with SDRs will make calls and send emails to prospects. This can include sending emails to companies directly and making calls to decision-makers when necessary. This person should also be able to confirm appointments via phone or email and manage appointment schedules for follow-up purposes. It is also important for this person to be able to track contacts through a CRM system like Salesforce. So, they can provide updates on the current status of sales leads when needed.
So, you should be asking yourself if virtual assistants can help you grow your business & team.
“Outsourcing makes the hustle better — because you’re not burdened with many/growing expenses that you’ll need to figure out how to cover and hit profit”
Focus on your growth & scale your operations
ENVISIONING OF A NEW REALITY FOR YOUR MARKETING BUSINESS
Simply put, MyOutDesk equips entrepreneurs & marketing agencies owners with tools, strategies, and virtual employees – and when combined, businesses have a competitive edge and find growth while efficient systems and processes are put in place.
MyOutDesk proudly provides additional free business growth guides, books, and strategy calls.
See what we are about, and schedule a free consultation with us. We’ll take the time to learn more about your business and offer solutions to foster top talent and lower operational costs for your company.
Experience The Difference
MyOutDesk can save you up to 70% on the employment cost
Claim a free business strategy consultation & ‘Grow Virtual’ Guide
Did You Know? MyOutDesk’s origin story is set during the last global financial crisis of 2008. Yes, that’s right — our business started by scaling businesses with virtual assistants during a recession! Our first client in 2008 went from five to seventeen VAs with a completely revamped organizational model in short order, and he told MyOutDesk, “Our virtual professionals have shaved $250,000 off our monthly overhead.”
The lack of competent staff (those who can handle the capacity) is the number one reason why small businesses fail, and crossing these two essential categories off your list can help prevent that. But how do you know which one you need? The following will tell you everything you need to know about Executive Assistants and Marketing Assistants, so you can make an educated decision.
Executive Assistants and Marketing Assistants: What You Need to Know
Specialized Knowledge
You may think that all an Executive Assistant needs is typing skills, but there is much more to it than this. Executive Assistants must possess specialized knowledge on how to run a business so that they can handle day-to-day administrative needs; for example, they may need to recommend outside vendors or handle the checkbook if you are not confident doing that. They also manage time and schedules, create presentations, draft letters, follow up on emails and phone calls and more. On top of that, an Executive Assistant must have strong communication skills and be able to multitask.
Executive Assistants are usually hired by small businesses who either outgrew their Office Manager position or just don’t have one. It is essential to know exactly what you need and how much time it takes, so you do not hire above your head.
Marketing Assistants are usually hired by small businesses that need assistance on marketing, whether it be graphic design or content creation. They are hired to assist with social media, website updates and email campaigns but need to have at least an associate’s degree in Marketing in order to be qualified for the role. A Marketing Assistant must know a variety of marketing and promotional strategies such as how to craft a compelling headline, improve a website and create marketing material like flyers and brochures.
Advantages of Hiring an Executive Assistant vs. a Marketing Assistant
It’s easier to attract qualified applicants when you are looking for an Executive Assistant vs. a Marketing Assistant because they require different skill sets, business knowledge and training. While Executive Assistants can also be hired for Marketing Assistant roles, they are generally hired for the former positions because they provide a much greater number of benefits.
There are more jobs available in an Executive Assistant job description than a Marketing Assistant because there is a higher demand for Executive Assistants. There is a market for both, but employers need to know how to differentiate between the two positions before making job postings and hiring decisions.
While each role requires different skill sets, it is important to note that most Executive Assistants and Marketing Assistants do not necessarily have extensive college degrees. Many workers with more specialized expertise have successful careers as an Executive Assistant or as a Marketing Assistant even if they do not have formal training or certification from educational institutions.
Both positions offer similar benefits including paid time off, steady income and a chance for an upward career. However, the former position offers more advantages in comparison to the latter because Executive Assistants can offer more opportunities for career advancement. More experienced Executives may be able to provide you with guidance on hiring a Marketing Assistant since there could be potential conflicts of interest between Marketing Assistants and their employer, or where they could be working at another organization in the future.
Although these two roles are similar in many aspects, certain differences that employers should look out for include writing skills, education and experience.
Choosing the Role That Is Best for Your Team
Before you start searching for a Marketing Assistant job, determine why you want to be associated with an organization. Be sure that you are truly suited for a Marketing Assistant role before applying for one.
Many people choose to work as a Marketing Assistant because they don’t have the skills or experience for an Executive Assistant position, and they are looking to get into marketing or communications in another company to begin their career. Others hire a Marketing Assistant because they would like to take advantage of a part-time job while pursuing their Masters in Communications, Banking or Accounting.
If you are seeking an entry level position in marketing, technology, communications or media, then a Marketing Assistant position could be your foothold towards a successful career. If you already have the proper skills or education and simply need more experience, an Executive Assistant position might be the right fit for you.
You can find Marketing Assistant jobs by using one of those online job search engines that are available on the internet, or by placing a job advertisement in newspapers.
Another approach is to browse through professional networking websites to get access to employment opportunities listed there – and then apply for them online.
Tenured. College-educated. Career Virtual Assistants
With industry expertise in:
Property management, PR/Publicity, Real Estate, Mortgage & Lending, IT & Technology, HR, Insurance, Marketing, Finance, Retail, Inside/Outside Sales, and much more.
You can acquire top talent for your daily needs even while cutting your costs, saving you up to 70%of the cost of a traditional employee. Professional virtual assistants can grow your everyday capacity.
See For Yourself: A Closer Look at Virtual Assistants
The popularity and acceptance of virtual assistants will grow over the next decade. It is estimated that, in 2020, 40% of the entire US task force are virtual professionals. Today’s use cases for these task-oriented professionals are vast. “Freelance virtual assistant services” will be one of the biggest industries in terms of employment and global revenue by the end of the decade.
“Outsourcing makes the hustle better — because you’re not burdened with many/growing expenses that you’ll need to figure out how to cover and hit profit”
Focus on your growth & scale your operations
ENVISIONING OF A NEW REALITY FOR YOUR BUSINESS
Simply put, MyOutDesk equips entrepreneurs & business owners with tools, strategies, and virtual employees – and when combined, businesses have a competitive edge and find growth while efficient systems and processes are put in place.
MyOutDesk proudly provides additional free business growth guides, books, and strategy calls.
Experience The Difference
MyOutDesk can save you up to 70% on employment cost
Claim a free business strategy consultation & ‘Grow Virtual’ Guide
Did You Know? MyOutDesk’s origin story is set during the last global financial crisis of 2008. Yes, that’s right — our business started by scaling businesses with virtual assistants during a recession! Our first client in 2008 went from five to seventeen VAs with a completely revamped organizational model in short order, and he told MyOutDesk, “Our virtual professionals have shaved $250,000 off our monthly overhead.”
If you are serious about your growing enterprise, chances are you have heard of virtual administrative assistants. They are assistants that go beyond just being your traditional receptionist duties. If you want to take your career to a whole new level, these virtual assistant jobs might be the answer for you! But how do these jobs work? What do they do all day? Read on for all the answers and more!
Virtual Administrative Assistants
What can a virtual administrative assistant do?
An office is not complete without a secretary/administrative assistant, who helps make sure everything runs smoothly while making sure important tasks get done. Virtual administrative assistants fill the same role, just over the phone or the internet. They make sure calls are made, emails are answered and tasks are completed while making sure your business is always running smoothly.
You will be able to delegate tasks that you want to be completed to your virtual assistant. They will take care of them and make sure they get done correctly in a timely manner.
Quick list of what can be done by your virtual administrative assistant (Admin VA):
Take incoming calls from customers who need information or have questions about your products and services. Your Admin VA will make sure to answer the phone professionally and provide you with any information that is needed.
Set up appointments for you. These can be in person or over the phone.
Create and maintain contact lists.
Schedule and confirm meetings, events, training, etc. -Manage your email inbox and respond to emails on your behalf from customers or employees.
Speed to Lead
Responding to all emails quickly is very important for your business because it shows that you care about responsiveness and quick communication with your customers. Your virtual assistant can do this, so you don’t have to! They can also schedule a time during the day specifically for you to check email if you prefer that method of communication instead of phone calls or meetings.
Creating a Solid Image
It is important to have a good image. Exude professionalism when speaking on the phone and avoid sounding flustered. Nothing will make your business look worse than having someone answer the phone that sounds like they just woke up from sleeping! Your virtual assistant can be sure your business has a professional voice over the phone at all times.
Time Management
Time management skills are very important for any employee, but even more for you as a business owner or executive. Staying organized is key for staying efficient and maintaining an image of professionalism and success for your brand. A virtual assistant can stay on top of their workload in order to meet deadlines and ensure tasks are done correctly and on time.
All while saving you up to 70% less on traditional costs of an Administrative Assistant.
Are you feeling like your business needs a little housekeeping?
Someone to come in and remove the clutter, sweep up the floors, and wipe the counters?
How would it feel to KNOW that your business is running efficiently?
That’s what an Administrative Executive Assistant can do for you. We handpick our talent, searching for those that carry elite traits and skills of an amazing Administrative Executive Assistant that can have you feeling great about your business.
Tenured. College-educated. Career Virtual Assistants
With industry expertise in:
Property management, PR/Publicity, Real Estate, Mortgage & Lending, IT & Technology, HR, Insurance, Marketing, Finance, Retail, Inside/Outside Sales, and much more.
Industries, Experience, Skills, and Roles for an Administrative Assistant
Legal, Accounting, Medical
Marketing & Promotions HR Legal, Accounting, Medical
Athletic, Fitness Industry & Experience
Healthcare Administration Services
Insurance
Human Resources
IT Software
Sales
Manufacturing
Technical Sales
Transportation & Logistics
Business Executive Assistant
Administrative Assistant
Administrative Executive Assistant
Executive Assistant
Office Assistants
Administration & Office Management
Human Resource Bookkeeping
IT Project Management
Payroll/Tax
Occupational Health Therapy
Medical Insurance
Customer Service
Marketing/PR Public Relations
Social Media/SEO Social Media Marketing
Virtual Assistants
Public Relations Office Management Reception
Office Assistant
Event Coordinator
Assistant Bookkeeper
Concierge, Coach, Coordinator
Customer Service
Digital Marketing
Events Coordinator
Executive Assistant
Event Planner
Financial Analyst
Global Market Development
Housekeeping
Human Resources
Information Technology
Inventory Control
Legal Secretary
Live Streaming
Member Events/Presentations
Member Services
Online Marketing
Photo Retoucher
Program Director
Program Manager
Recruiter
Receptionist
Resident Services
Staff Assistant, Supervisor
Webmaster
You can acquire top talent for your daily needs even while cutting your costs, saving you up to 70%of the cost of a traditional employee. Professional virtual assistants can grow your everyday capacity.
See For Yourself: A Closer Look at Virtual Assistants
The popularity and acceptance of virtual assistants will grow over the next decade. It is estimated that, in 2020, 40% of the entire US task force are virtual professionals. Today’s use cases for these task-oriented professionals are vast. “Freelance virtual assistant services” will be one of the biggest industries in terms of employment and global revenue by the end of the decade.
“Outsourcing makes the hustle better — because you’re not burdened with many/growing expenses that you’ll need to figure out how to cover and hit profit”
Focus on your growth & scale your operations
ENVISIONING OF A NEW REALITY FOR YOUR BUSINESS
Simply put, MyOutDesk equips entrepreneurs & business owners with tools, strategies, and virtual employees – and when combined, businesses have a competitive edge and find growth while efficient systems and processes are put in place.
MyOutDesk proudly provides additional free business growth guides, books, and strategy calls.
Experience The Difference
MyOutDesk can save you up to 70% on the employment cost
Claim a free business strategy consultation & ‘Grow Virtual’ Guide
Did You Know? MyOutDesk’s origin story is set during the last global financial crisis of 2008. Yes, that’s right — our business started by scaling businesses with virtual assistants during a recession! Our first client in 2008 went from five to seventeen VAs with a completely revamped organizational model in short order, and he told MyOutDesk, “Our virtual professionals have shaved $250,000 off our monthly overhead.”
Do you have a virtual administrative assistant to pick up the pieces?
If you are overwhelmed and find yourself struggling to keep up with the hectic pace of your work, office, or life in general, an admin assistant may be just what you need. Admin assistants can help with a variety of different tasks, from scheduling meetings and reading messages to researching information for you. They also help keep track of your personal appointments so you don’t have to scramble when someone is waiting for an important meeting. They can even book your travel arrangements or other important events!
It’s no secret that a remote working environment can increase both productivity and company loyalty. We’re in an age of technology, so why do we keep people at desks when they could be productive from the comfort of their own home?
The benefits are clear for both employees and employers, but it may not be right for every company. A business owner should take their personality into account when considering how to implement remote work policies. There are personality tests designed to test various aspects of an employee’s personality, which can help weed out those who aren’t suited for remote employment.
This post covers free personality tests that can help to indicate whether your employees are best suited for the work-from-home lifestyle.
We include a few that are worth looking into: Predictive Index (PI) Behavioral Assessment, The Meyer Briggs Test, and DISC Assessment.
Remote Work Compatibility based on the Predictive Index (PI) Behavioral Assessment
The Predictive Index (PI) Behavioral Assessment is a free test that measures certain aspects of an employee’s personality. It counts eight different factors, which are all designed to predict the degree to which an employee will work remotely.
It takes approximately 15 minutes to complete, and it requires employees to answer questions about their motivation for working. Questions include things like: Do you feel satisfied working? What motivates you? What accomplishments do you know about your co-workers? Do you prefer working in a group or solo?, and Are there things you can’t do well?
Key findings
According to PI, certain personalities are more suited for remote employment than others. You’ll be happy to know that the majority of employees who participated in this test are more than capable of working from home. Notably, workers who are motivated by success, and who are confident in their skills, do well in a remote position. Based on this test, they’re also more likely to stay with the company.
It’s undoubtedly worth looking into this test if you’re going to consider implementing remote working. It can save time in the hiring process and identify good candidates who aren’t likely to leave your business in the near future.
Remote Work Compatibility Based on the Meyer Briggs Test
The Meyer Briggs Type Indicator (MBTI) test is another personality-based test that measures certain characteristics of an employee. It takes approximately 30 minutes to complete, and it requires you to answer questions about whether you have a preference for close or independent team members.
The MBTI Test is also a free personality test that can be given to employees, and it will give you an idea of what factors are important to their work style. It’ll ask some serious questions about the way they perceive certain situations in their life (for example: “It irritates me when people ignore facts”).
Key findings
Based on the results of this test, some employees may not be suitable for remote work due to their inability to realistically view the work environment from home. On the other hand, some employees may be more adaptable to working remotely because they have a strong need for social interaction. The test offers different types of profiles, such as the ESTP personality (Action-Oriented), ISTJ personality (Responsible Confident), INFP personality (Compassionate Idealistic), etc.
You won’t find this test to be difficult or time-consuming, but it’s a simple way of determining whether remote employees will be able to perform well in the office environment. For example, an employee who scores high on Extraversion (E) may be more suited to work in a face-to-face environment. This is because E-scorers have a higher tolerance for noise and busy social environments. On the other hand, employees who score high on Introversion (I) may be less likely to excel in the same environment. This does not necessarily mean that those that score high on Extraversion can’t be good remote workers. In fact, they may be better suited to remote work because they can feel comfortable in a down-to-earth, quiet environment.
Remote Work Compatibility Based on DISC Assessment
DiSC stands for the four main personality profiles in the DiSC model: (D)ominance, (i)nfluence, (S)teadiness and (C)onscientiousness. Personality is an important issue for company owners. It’s important to have the right personalities on your team, especially in remote teams where social interaction is scarce. While these personality tests do not provide a perfect picture of your employees, they will give you a good idea of how well they will fit into the field. DISC assessments are also helpful if you want to make sure certain personality types are not assigned to certain projects or tasks.
Key findings
While DISC assessments are not as in-depth as the Myers-Briggs test, they do offer insight into potential traits that can be beneficial or detrimental to your business. For example, someone who is very persistent and has a high need for achievement may be a good fit for sales positions where deals are closed quickly.
Most remote employees will find this test simple and easy to complete online. DISC assessments are more detailed and can cover a wider range of topics. They provide personal insights and strategies on how to get along with others. DISC tests result in a four-letter professional profile, which is a good way to understand your “type.”While some employees may not fit perfectly into one category, there is usually significant overlap between types.
For most people — and especially those working in a hybrid business model – a virtual assistant may just make sense. Virtual assistants used to be considered something only larger companies could afford to invest in, but this isn’t really true anymore. Due to the platforms available today, even solopreneurs can hire a virtual assistant.
The thing is, every business has different needs and preferences regarding an outsourcing partner. Which personality test do you think is best for your business? Let us know in the comments below.
Key Takeaways:
Be on the lookout for a personality clash if you’re working with remote teams.
Personality tests can reveal your employee’s strengths and weaknesses, which will benefit your business overall.
In the end, ask your employees what they prefer. If they’re not happy, it could cost you in the long run.
Hiring virtual assistants can be a great way to scale your business and grow your revenue.
If you’re going to hire someone for a remote position, make sure they have the right personality for that job.
Most importantly, if your employees are getting the job done, then don’t worry about their personalities too much!
In the business world, there are many different personality traits that can be considered important for success and happiness at work. Some of these traits can be measured using an online assessment tool, such as DISC assessments or the Myers-Briggs test (MBTI). The results will tell you a lot about your employees. Based on the results, you can tell whether your employees are well suited to working remotely.
“Outsourcing makes the hustle better — because you’re not burdened with many/growing expenses that you’ll need to figure out how to cover and hit profit”
Focus on your growth & scale your operations
ENVISIONING OF A NEW REALITY FOR YOUR BUSINESS
Simply put, MyOutDesk equips entrepreneurs & business owners with tools, strategies, and virtual employees – and when combined, businesses have a competitive edge and find growth while efficient systems and processes are put in place.
MyOutDesk proudly provides additional free business growth guides, books, and strategy calls.
Experience The Difference
MyOutDesk can save you up to 70% on the employment cost
Claim a free business strategy consultation & ‘Grow Virtual’ Guide
Did You Know? MyOutDesk’s origin story is set during the last global financial crisis of 2008. Yes, that’s right — our business started by scaling businesses with virtual assistants during a recession! Our first client in 2008 went from five to seventeen VAs with a completely revamped organizational model in short order, and he told MyOutDesk, “Our virtual professionals have shaved $250,000 off our monthly overhead.”
The foundation of any professional empire is recruitment and retention. Because people are the material that makes up your business, and that material needs to be strong and long-lasting. In this webinar recording, you’ll be encouraged to reflect on this topic, and how it pertains to your specific company needs. Nowadays remote work is the new normal, and believe it or not, it actually has gotten easier to implement remote services to help you recruit the right people. All the while saving you up to 70% of the cost of a traditional employee!
R&R has a different meaning from 9 to 5, and it isn’t rest and relaxation; it’s recruit and retain. We talk about exactly how to best do that, here in this webinar series with Dan Stewart, president of Happy Grasshopper.
[Virtual Success Webinar Series] This mastermind webinar shows you how to:
Leverage recruitment strategies. What you need to know to attract instead of recruit. Attract competitive talent without seemingly “recruiting.”
Nurture & break the cycle.Break the churn-and-burn cycle & nurture productivity with your current team.
Scale business & improve processes. Understand the entrepreneur’s scale strategy. Build an engine to efficiently process recruits & new hires.
Use VIRTUAL best practices.Metrics, tools, and filters. How to recruit remotely.
Key Takeaways
Identify, Attract, Retain. If you’re more certain of what you want, you WILL get it!
Know the Power of Questions. Slow down and think about the right questions to ask. What’s the purpose of your prosperity? What’s your overall GIANT GOAL?
QUESTIONS lead to… CONVERSATIONS … which lead to RELATIONSHIPS … then to OPPORTUNITIES … and lastly to SALES. (Read more)
Recruitment is a process of EXIT and ARRIVAL EXIT. Receives a signal that they’ve outgrown their former life ARRIVAL – In a new, fantastic adventure, opportunity, career, or way of thinking. Ask yourself, “Are you going to be the HERO of the story, or the GUIDE, the MENTOR?” — YOU ARE THE GUIDE!
2 Recruiting Styles. 1) OBI-WANs recruit and depart. They show up, and then they’re gone! 2) LUKEs stay on a mission with the recruit, someone they go to battle with. They stay on the mission together.
Dan Stewart is a veteran of multiple startups with over 10 years of experience in helping businesses save more money, while also making more money.
Now that we’ve established the importance of recruiting and how to keep good talent around, let’s talk about the best way to achieve all of that. In a world quickly becoming increasingly remote, it pays to lean into that trend. This is why it’s become highly recommended to look into virtual staffing solutions, like MyOutDesk. Let’s take a look at an easy-to-digest list of exactly why a virtual professional can be right for just about anyone…
Recruitment Duties Solved by Virtual Assistants
Industries: Professional Services, Healthcare, Retail, Mortgage & Lending, Real Estate, Residential Services, Cannabis, HRO & PEO, Insurance, Finance, Creative Agency, IT, Web, Technology, and more!
Prospecting
Outbound Prospecting recruitment calls and follow-up
Cold calling
Pre-screening
Recruitment cycle coordination
Calendaring and appointments
Example Real Estate Recruitment Duties Solved By Virtual Assistants
Calling realtors/agents & set up appointments with brokers
Check-in with monthly RE exam passers
From the initial interview to an office visit
Example Healthcare Recruitment Duties Solved By Virtual Assistants
Healthcare-educated staffing solutions
On-boarding paperwork
Director of Traffic
Virtual reception
Business leaders, take your time back & let virtual assistants grow your company talent!
Company growth potential with virtual recruitment assistants
Successful individuals and businesses often do not have the time it takes to hire and train a talented individual properly. You should be leveraging this job to experts who have already mastered recruiting and training. Imagine only having to sit back and observe as your expert recruiter leads a deep dive into three impressive candidates’ personalities, operating styles, successes, failures, learning experiences, and more… Then having the confidence that they’ll pick the one who’s the exact right fit for your business needs.
The math is simple with an enormous ROI. A full-time Recruiting Virtual Assistant will lower your costs, reduce overhead, save time, and leverage professional talent for your company.
MyOutDesk’s Commitment to You
We’re in the business of helping you find the best solutions for ‘hybrid’ virtual & physical offices. If you need help or want to explore some ideas, you can schedule a free Grow Virtual Strategy Call with us today.
Experience The Difference
MyOutDesk can save you up to 70% on the employment cost
Claim a free business strategy consultation & ‘Grow Virtual’ Guide
SEO is an acronym for Search Engine Optimization. It refers to how you can optimize your website or webpage so that it ranks more highly in search engines such as Google, Bing, and Yahoo.
SEO is one of the most popular and effective marketing techniques used by companies today. In the past decade, search engine marketing has been one of the fastest-growing industries in North America and Europe and it is only a matter of time before it becomes ubiquitous worldwide.
Search engine optimization’s particular popularity will only be amplified with its affordability due to Google’s algorithm changes which have led to lower cost-per-click advertising rates for business websites with higher quality content than ever before.
There are several elements, outlined in this article, that can be used to improve your site and boost rankings. Although the first priority is to make sure that you have good and relevant content on your website, there are several other effective strategies for improving your site’s SEO.
Marketing Efficiency in a nutshell:
ROI
The return on investment generated by using their SEO services is quite higher than that of other advertising methods. A study has shown that there is a 40-60% conversion rate when it comes to search engine traffic. If simply put- if you place an ad on the internet, only 10% of those potential customers will click your link, but if you rank in the search engine results, 40 – 60% will visit your website.
Reduce Costs with Marketing Virtual Assistants for SEO:
SEO and its processes are commonly managed by virtual assistants. These virtual assistants optimize your online presence, undertake SEO activities, and help with other important elements of the business. This means that you can cut down on around 70% on costs by hiring qualified marketing virtual assistants.
Search Engine Optimization:
Search Engine Optimization (SEO) is the practice of changing your website or webpage to make it more appealing and improve its ranking on search engine result pages (SERP).
In a nutshell, SEO is how you get your website, higher-up, on the search engines’ pages. It involves creating SEO-friendly content to make it easy for the search engines to find and rank you in their results. There are many factors that go into where a website ranks within the search results.
The content that goes into each webpage has an effect on two areas: relevance and ranking. With the exception of a blog’s content, the entire webpage should make sense and share a link with your target audience, which is why social media is extremely important as a tool for SEO purposes.
SEO can be broken down into two parts: On-page optimization and off-page optimization.
SEO: On-page optimization
On-page optimization involves making sure your web pages are optimized for search engines (i.e., having keywords in the title, listing pages with relevant keywords for each page of your website).
SEO: Off-page optimization
Off-page optimization involves making sure that links to your website are showing up on other websites which can help increase traffic to your page. There’s also an aspect of link building or backlink submission to SEO.
Schema in SEO:
The Schema in SEO is a better way to let Search Engines know about your business. It adds a Rich Snippet on your website – which increases Click-through rate and Conversions.
You can add your location, contact information, hours of operation, directions, and ratings. All this information gets added to the search engine results page (SERP) and it improves your click-through rate because the searchers get more information about your business immediately without having to click on links or go anywhere else.
Keyword research:
In order to find the best keywords for your website, you should look at different search engines to see which ones are getting the most traffic and how long a term or phrase is ranking for. This will give you ideas of keywords that are important to your target keyword and what phrases people are looking for. You can also do a simple search in Google, Yahoo, Bing, or any other search engine that you have an account with.
Learning SEO for improving content on your website
After the content is written, there are several things you can do to optimize your content. This is more technical and is called on-page SEO. Use this to improve your rankings in search engines.
Title tags:
Title tags are either the first thing that people see or the only thing that people see on your website. They are very important because they let people know what your site is about and where it is located in Google.
Keyword density:
Keyword density is the percentage of times a keyword appears in relation to other words on a web page. There has been a lot of debate about keyword density, but it still plays an important role in search engines being able to properly understand each page and rank them accordingly. If you are writing a web page, it is best to have the keyword appear in the first paragraph of the text and 2-3 times throughout the rest of the content. However, if you are using a third-party automated article spinner, you can adjust this setting based on the length of your spun articles.
Page titles act as anchor text for search engines to identify each page on your website. Your keywords should be within 50 words of your page title and should not contain any numbers or special characters.
Meta description:
Meta descriptions are HTML tags that search engines use to display information about each web page within search results pages. The meta description should also be 100-150 characters. Backlinks are important in SEO, but it’s not clear if they should influence the content of the meta description or if they should simply be descriptive.
On WordPress:
WordPress is a Content management system (CMS), and there are many ways to write your content. There are also settings that will allow you to choose from different themes for your blog, which is customized for different industries. Themes allow you to customize your layout, colors, fonts, and layout in a way that works with your brand name and is relevant to the industry you specialize in.
SEO Tools & Learning Guides:
There are some tools you can use in order to improve your site’s ranking within search engines, including search console features and website analysis tools (Google Webmaster Tools). You can also find SEO learning guides that will contain many of the SEO tips and best practices for your own site. Many free learning resources are available on Youtube, such as tutorials with step-by-step instructions for improving your on-page optimization, keyword analysis, and other technical aspects of improving your rankings within search engines.
1. Google intent to demote sites for lack of fresh content.
2. Google Webmaster will consider search metrics in the assessment of sites’ value and relevance.
3. Google is testing a new Page Layout algorithm, to improve search results for layout inconsistency and poor conversion rate.
“There’s nothing wrong with pages that may perform less well in a core update. They haven’t violated our webmaster guidelines nor been subjected to a manual or algorithmic action, as can happen to pages that do violate those guidelines. In fact, there’s nothing in a core update that targets specific pages or sites. Instead, the changes are about improving how our systems assess content overall. These changes may cause some pages that were previously under-rewarded to do better.
One way to think of how a core update operates is to imagine you made a list of the top 100 movies in 2015. A few years later in 2019, you refresh the list. It’s going to naturally change. Some new and wonderful movies that never existed before will now be candidates for inclusion. You might also reassess some films and realize they deserved a higher place on the list than they had before.
The list will change, and films previously higher on the list that move down aren’t bad. There are simply more deserving films that are coming before them.”
Focus on content
As explained, pages that drop after a core update don’t have anything wrong to fix. This said, we understand those who do less well after a core update change may still feel they need to do something. We suggest focusing on ensuring you’re offering the best content you can. That’s what our algorithms seek to reward.
A starting point is to revisit the advice we’ve offered in the past on how to self-assess if you believe you’re offering quality content. We’ve updated that advice with a fresh set of questions to ask yourself about your content:
Content and quality questions
Does the content provide original information, reporting, research or analysis?
Does the content provide a substantial, complete or comprehensive description of the topic?
Does the content provide insightful analysis or interesting information that is beyond obvious?
If the content draws on other sources, does it avoid simply copying or rewriting those sources and instead provide substantial additional value and originality?
Does the headline and/or page title provide a descriptive, helpful summary of the content?
Does the headline and/or page title avoid being exaggerating or shocking in nature?
Is this the sort of page you’d want to bookmark, share with a friend, or recommend?
Would you expect to see this content in or referenced by a printed magazine, encyclopedia or book?
Expertise questions
Does the content present information in a way that makes you want to trust it, such as clear sourcing, evidence of the expertise involved, background about the author or the site that publishes it, such as through links to an author page or a site’s About page?
If you researched the site producing the content, would you come away with an impression that it is well-trusted or widely-recognized as an authority on its topic?
Is this content written by an expert or enthusiast who demonstrably knows the topic well?
Is the content free from easily-verified factual errors?
Would you feel comfortable trusting this content for issues relating to your money or your life?
Presentation and production questions
Is the content free from spelling or stylistic issues?
Was the content produced well, or does it appear sloppy or hastily produced?
Is the content mass-produced by or outsourced to a large number of creators, or spread across a large network of sites, so that individual pages or sites don’t get as much attention or care?
Does the content have an excessive amount of ads that distract from or interfere with the main content?
Does content display well for mobile devices when viewed on them?
Comparative questions
Does the content provide substantial value when compared to other pages in search results?
Does the content seem to be serving the genuine interests of visitors to the site or does it seem to exist solely by someone attempting to guess what might rank well in search engines?
Beyond asking yourself these questions, consider having others you trust but who are unaffiliated with your site provide an honest assessment.
Also consider an audit of the drops you may have experienced. What pages were most impacted and for what types of searches? Look closely at these to understand how they’re assessed against some of the questions above.
The tasks that marketing assistants can do to boost SEO
In the world of Digital Marketing, SEO is one of the cornerstones. It is important for businesses to gain high positions in search engines in order to generate more sales.
When you effectively delegate tasks to a marketing assistant, they can help you with SEO by way of their technical skills. (They do not have to be an SEO expert!)
Use virtual marketing assistants to maintain the above steps.
Delegate marketing assistants to boost social media presence, campaign management, and content production.
Foster a solid SEO website by hyper-focusing on various marketing functions per assistant.
Virtual marketing assistants can be a great boon for a business expansion. They are software savvy and up to date with all the latest trends in the digital world. They can use their analytical skills to suggest you new strategies that work well for your business visibility. Find someone who can understand your brand essence and provide you insightful tips that help you gain higher visibility on all major search engines.
Social media is a great platform for business visibility. Marketing virtual assistants can improve a business’s presence using social media sites like Facebook, Twitter, Google+, LinkedIn, or Pinterest. They can use their creativity and communication skills to take a brand’s visibility up a notch by posting & sharing content over these social platforms. Using these platforms, a marketing assistant can help businesses significantly increase their social media presence.
Marketing virtual assistants can help to create and edit content such as blog posts, video scripts, and adverts. This will help to improve your site’s ranking on search results pages, which in turn increases the chances of new customers finding your website.
Content writing and content creating for the website is considered one of the main parts of Search Engine Optimization. It involves the creation and updating of content to create a rich keyword-focused website. This type of analysis allows marketers and SEO specialists to work with social media and keyword research. Doing so brings traffic through search engines like Google, Bing, and Yahoo.
Marketing virtual assistants are the right choice for businesses, who have limited budgets and cannot hire an in-house marketing campaign manager. Marketing virtual assistants work with your leadership to execute marketing strategies that will boost their website’s visibility and increase sales. A campaign assistant can help them with their tasks. This includes writing SEO-friendly content and building social media presence. They also conduct market research and do many more such activities that make your business more efficient.
“Outsourcing makes the hustle better — because you’re not burdened with many/growing expenses that you’ll need to figure out how to cover and hit profit”
Focus on your growth & scale your operations
ENVISIONING OF A NEW REALITY FOR YOUR BUSINESS
Simply put, MyOutDesk equips entrepreneurs & business owners with tools, strategies, and virtual employees – and when combined, businesses have a competitive edge and find growth while efficient systems and processes are put in place.
MyOutDesk proudly provides additional free business growth guides, books, and strategy calls.
Experience The Difference
MyOutDesk can save you up to 70% on employment costs
Claim a free business strategy consultation & ‘Grow Virtual’ Guide
Did You Know? MyOutDesk’s origin story is set during the last global financial crisis of 2008. Yes, that’s right — our business started by scaling businesses with virtual assistants during a recession! Our first client in 2008 went from five to seventeen VAs with a completely revamped organizational model in short order, and he told MyOutDesk, “Our virtual professionals have shaved $250,000 off our monthly overhead.”
Companies often experience rapid growth in their early years, which can lead to a need for larger physical space and infrastructure. In order to keep up with the increased demand, it’s important to have an understanding of how scaling affects your business and its performance. This post will introduce you to what scaling is, how it relates to your company’s success and steps that you can take in order to prepare for it.
Why should I care about Scaling?
One of the first things that most enterprises learn when they grow is that they start running out of space. It may be a little misleading to compare tiny startups with large established companies, but you can still get a sense of how large your company is by checking out its physical location. If you’re one of the many startup entrepreneurs who often find themselves stressing about all of the extra space that needs to be created, understanding where your space is going will help you better prepare for it. You should also realize that these resources can be used in other ways as well and if you are already using them appropriately, scaling up will not require much additional expense.
If you’re currently renting or using shared office space, you will probably need to know about scaling before deciding on a location. Maybe you’ve already moved your startup into a larger building at this point and it’s time to move out. You may have already taken the next step and decided to find a bigger office building with an available lease and permanent location in mind. Either way, if you’re thinking about the possibility of growing your business, sooner or later you’re going to have to consider how much larger space is going to be required by your company. You should also realize that different companies will need different types of physical locations depending on their specific needs.
At the core of scaling a business is the management of supply versus demand. This can be difficult to manage when you’re initially trying to predict how much space your business needs, or how many employees it will need at various points in time. For example, you might have two possible scenarios for scaling up from an office to a building: adding another floor or adding additional areas on each floor. Which scenario is going to be better for your company depends on its particular needs and time frame. When making decisions about resource allocation, most startups do not take into account that these resources could be leveraged in other ways over time and actually cause more business value than if they’re being added at this particular point in time.
You’re starting to get more work than the resources around you can handle. You need to get more talent, fast — maybe call another freelancer to help you and your team finish a project in time for an important deadline. When you add this new person, the workload is distributed more evenly across your entire team. Now that there are more hands-on deck it becomes easier to get back on track with the project, but everyone is feeling the pressure of staying on schedule. With everyone working together and keeping each other focused on moving forward, you help each other achieve your goals and complete a successful project.
Full-Time Virtual Assistants — A perfect fit for scaling:
Filling your office with virtual assistants (VA’s) is one of the best ways to scale a business. Coupled with remote collaboration, what VAs bring to the table can save you time and money while streamlining your business processes and increasing overall efficiency. When it comes to the cost-benefit analysis, VA’s are often one of the strongest tools in a scaling entrepreneurs toolkit.
On one hand, they can be used to create an additional value proposition for you as a small business or startup. If your company grows at an exponential pace, by scaling up on remote professionals there is less need for expensive offices and expensive real estate that could otherwise be steered toward expanding product development and improving customer experiences.
“Outsourcing makes the hustle better — because you’re not burdened with many/growing expenses that you’ll need to figure out how to cover and hit profit”
Focus on your growth & scale your operations
ENVISIONING OF A NEW REALITY FOR YOUR BUSINESS
Simply put, MyOutDesk equips entrepreneurs & business owners with tools, strategies, and virtual employees – and when combined, businesses have a competitive edge and find growth while efficient systems and processes are put in place.
MyOutDesk proudly provides additional free business growth guides, books, and strategy calls.
Experience The Difference
MyOutDesk can save you up to 70% on employment costs
Claim a free business strategy consultation & ‘Grow Virtual’ Guide
Did You Know? MyOutDesk’s origin story is set during the last global financial crisis of 2008. Yes, that’s right — our business started by scaling businesses with virtual assistants during a recession! Our first client in 2008 went from five to seventeen VAs with a completely revamped organizational model in short order, and he told MyOutDesk, “Our virtual professionals have shaved $250,000 off our monthly overhead.”
CoStar Group Inc. closed on its acquisition of Homes.com. The company plans to combine its real estate marketplace, Homesnap, with the home buying website to create the most seamless experience possible for home buyers and sellers.
CoStar Group Acquires Homes.com
Homes.com is a service that maintains a database of homes for sale by real estate brokers across the country. Homes are listed with photographs, floor plans, and descriptions of what makes each home unique.
Zillow and Homes.com Comparison:
Direct competitors of Homes.com include Zillow, a site that also provides home listings, maps, floor plans, public records, and home value estimates. However, Zillow and Homes.com are not direct competitors in that they provide different services for different markets of consumers with different needs.
Homes.com provides a venue for consumers to view homes for sale including photos of the property as well as floor plans and descriptions of the features that make the home unique. Consumers can search by geographic location or may search all homes or a specific price range. The company’s goal is to assist homeowners in finding their dream home from anywhere in one central location.
Lead generation in the Real Estate Market — Insights for Agents:
According to National Association of REALTORS® (NAR) CEO Bob Goldberg, “today’s real estate agents obtain leads from more places than ever before, but market inefficiencies too often lead our members in the wrong direction – costing valuable time and resources.”
Why “Lead Generation”
Lead generation is the process of generating prospective customers or contacts — a.k.a. leads — and directing them toward a sales funnel or conversion process from awareness to sale or lead. Lead generation is paramount to the success of any business, especially real estate agents, and provides evidence that there is significant demand for your products or services. Without leads, there are no sales.
What Leads Are Useful For
Ideally leads should be qualified before they enter the sales funnel so that time and resources are spent on those prospects most likely to convert into paying customers. Qualification can be done in a number of ways including geographic location searched, socio-economic data provided (e.g. credit score, income level), and the type of property searched (e.g. square footage, type of purchase).
Consider hiring a full-time, professional real estate virtual assistant — often times up to 70% less in costs from a traditional employee. Allow your talent to coordinate lead generation efforts. Use your website visitors, mailing list subscribers, and social media followers as active contacts through which to generate leads. Get creative with the tools you use; tap into other channels you use to promote or recommend your business; leverage apps to provide additional functionality; connect with online influencers. There are many online lead generation tools that provide free leads — many of which are built for real estate agents.
• Do your research
Conduct a market analysis to identify the top markets for your product or service so that you can focus your lead generation efforts on those regions and markets with the highest potential.
• Maintain good inventory
Inventory is critical! Make sure you have a current list of active buyers and sellers posted online so that leads can be directed to the correct person/s when they fill out their profile information.
• Set a good foundation
A credible website with the right look and feel. Setting up your website with industry-relevant keywords for your property search, good photos of your listings, and concise descriptions of the properties will reduce search time and increase the chance that a lead will contact you.
• Reach out to those in your network:
If you have a social media presence then be sure to make use of it. Interact with members on sites like Facebook, Twitter, etc., especially if you are using it as a personal page, share useful information/resources that will encourage your network to be active in these areas (ex. offer referral links or special deals having to do with your business).
What can an agent do to improve their lead generation efforts?
There are two ways to generate a lead. The first is to search MLS (Multiple Listing Service) sites, but the problem with MLS sites is that they only provide contact information for sellers. The second way is to contact people, and this can be done by leaving an email message or having a phone conversation with a person on the list.
Full-Time Virtual Assistants — A perfect fit for scaling:
Filling your office with virtual assistants (VAs) is one of the best ways to scale a business. Coupled with remote collaboration, what VAs bring to the table can save you time and money while streamlining your business processes and increasing overall efficiency. When it comes to the cost-benefit analysis, VAs are often one of the strongest tools in a scaling entrepreneurs toolkit.
On one hand, they can be used to create an additional value proposition for you as a small business or startup. If your company grows at an exponential pace, by scaling up on remote professionals there is less need for expensive offices and expensive real estate that could otherwise be steered toward expanding product development and improving customer experiences.
“Outsourcing makes the hustle better — because you’re not burdened with many/growing expenses that you’ll need to figure out how to cover and hit profit”
Focus on your growth & scale your operations
ENVISIONING OF A NEW REALITY FOR YOUR BUSINESS
Simply put, MyOutDesk equips entrepreneurs & business owners with tools, strategies, and virtual employees – and when combined, businesses have a competitive edge and find growth while efficient systems and processes are put in place.
MyOutDesk proudly provides additional free business growth guides, books, and strategy calls.
Experience The Difference
MyOutDesk can save you up to 70% on employment costs
Claim a free business strategy consultation & ‘Grow Virtual’ Guide
Did You Know? MyOutDesk’s origin story is set during the last global financial crisis of 2008. Yes, that’s right — our business started by scaling businesses with virtual assistants during a recession! Our first client in 2008 went from five to seventeen VAs with a completely revamped organizational model in short order, and he told MyOutDesk, “Our virtual professionals have shaved $250,000 off our monthly overhead.”
Once upon a time, our CEO Daniel Ramsey had a great talk with the founder of Curaytor; Chris Smith. Curaytor is a website platform that turns listing agents into rockstars by giving them the kind of marketing assets needed to survive in today’s wild real estate market. You may have noticed the prices of homes are going up all over the place. While some call it a bubble, various experts think it’s a new chapter that’ll last longer than you might expect. As the value of the average home goes up, buyers will typically fall into one of two categories; hesitant to buy because pricetags are daunting, or anxious to buy because investments are smart. And sellers? Well, they always just want to sell! And Curaytor is the secret real estate weapon for agents trying to connect with those sellers.
“I’m gonna teach you how to be better at marketing, and sales”
Chris is one of the top real estate influencers in the industry and a true expert in real estate conversions. He’s worked for two billionaires (Dan Gilbert and Lou Pearlman), a near billion-dollar publicly-traded company (Move Inc.), and a startup (DotLoop) that was acquired for $108 million (by Zillow Group). Suffice to say, Chris is very experienced and highly skilled. That expertise translates over into his marketing platform built specifically for listing agents. The curated, easy, and professional experience helps agents convey their own expertise in the most attractive way possible. Prospective sellers won’t be able to resist a listing agent after getting the Curaytor facelift.
Talk Is Cheap, Proof is Priceless
Fun fact: Chris used his vast experience as the foundation with which he built Curaytor, without any venture capital raised, and was able to reach nearly $15 million in revenue per year. His hard work has been featured in the likes of Forbes, Entrepreneur, Fortune, and The Huffington Post. If that isn’t enough to convince you that Chris and Curaytor are worth all the hype, check out our boss interviewing him here. They talk about his real estate, marketing, and corporate experience, as well as great insight on lead generation and conversion.
“There is a science to the sale. The way you present, and how you pitch.”
Bottom line; Curaytor is a listing agent’s best friend by helping them sell more homes and look great doing it. But don’t take my word for it; check out the webinar recording and learn(for free!) how you can apply his lessons to your own experience growing and scaling the real estate business. If you want to see what the MyOutDesk hype is all about, after that video, follow the link to learn more.
Experience The Difference
MyOutDesk can save you up to 70% on employment costs
Claim a free business strategy consultation & ‘Grow Virtual’ Guide
Find out in this article featuring predictions by futurists. And don’t worry – we’ll tell you how the recent advancements of virtual assistants will affect you, your business, and your career. It’s time to stop thinking that virtual assistants are just resources for CEOs and tech-savvy managers – they’re much more than that. Virtual assistants are becoming as ubiquitous as traditional employees today.
There are two definitions of what a virtual assistant is: a type of software and a type of service. As software, it refers to a program that provides assistance with everyday tasks. The other type of assistant is a person who helps another person with their personal tasks (administrative, management, etc.).
The Types of Virtual Assistants: Smart Machines & Human Expertise
A virtual assistant serves different purposes, from routine administrative tasks to complex research. Virtual assistants can be software programs designed to make a person’s life easier. They can also be highly specialized professionals that help with a variety of different tasks, depending on the situation’s needs.
Now and in the future, both of these types will continue to grow in popularity and diversify — here’s how they’ll change:
Software Virtual Assistants Will Be Everywhere
Software virtual assistants are already becoming more common, and their use cases are expanding as well. Many companies offer virtual assistants for business use – some are even planning on releasing more affordable versions for individual consumers as well.
Statistics: There are currently 100 million virtual assistant software programs installed on mobile devices globally. More than 25% of all mobile searches are carried out via voice – Google alone has over 2 billion voice searches per month. Already, 20% of consumers believe that virtual assistants like Siri will replace all apps over the next 5 years.
Other interesting stats: Many experts believe that virtual assistance software will be a $1 trillion industry by 2025. Additionally, 67% of business owners and executives think that their companies will use virtual assistants in the next 3 years.
Alexa and Siri were the first, but many more are entering the market as well. Google has Google Assistant, Microsoft has Cortana, and Amazon has Alexa. These virtual assistants are constantly improving with each software update – and soon, they will be able to perform even more tasks that make your life easier.
Virtual assistants have many uses in the office or at home: you can use them to schedule simple appointments, track packages being delivered to you, create reminders for important dates on your calendar, and even send texts to your friends or colleagues.
Your software virtual assistant will soon be able to complete even more tasks — they’ve already been integrating with smart devices to simplify your life: Amazon’s Alexa can turn on your lights with a voice command, smart locks can let you in when you’re home and keep intruders out, and the Nest Thermostat can keep your heating and cooling bills low every season.
Occupational Virtual Assistants Are Exceedingly Common as Well
Virtual assistants (as a professional occupation) that have talent and expertise are more affordable than their colleagues who are in the office, and they also complement well with software advancements in business operations. Many companies are willing to pay for this higher level of virtual assistant service. These virtual assistants are generally trained to be faster at completing specialized tasks than in-office employees, and they are hired for their ability to learn and adapt well to new skills over time as well.
Statistics: Experts predict that in just a few years, the virtual assistant workforce will double in size. Already, 1 million people work as virtual assistants worldwide. In comparison, there were 25,000 virtual assistants worldwide in 2008. This figure will grow to 2.3 million people globally.
Popular occupational virtual assistants
There are five types of occupational virtual assistants (VAs) in 2021, according to this report: Sales VAs, Customer Service VAs, Marketing VAs, Administrative VAs, and Artificial Intelligence (AI) VAs.
Sales assistants are real hires for sales-driven organizations who want a perfect sales assistant who can prospect, cold call, perform inside sales, and perfect calling scripts.
Administrative assistants are real hires who help in the organization and coordination of tasks that require administrative skills.
Customer service assistants are real hires who help companies in responding to customer inquiries and requests. They will also assist customers on issues such as payment, returns, and refunds while having them provide feedback about the service experience. A customer service virtual assistant is fully in charge of administering customer service technologies (open, manage, and close tickets) – delivering that genuine customer satisfaction that all buyers demand.
Marketing assistants are real hires who help companies with advertising, promotions, events, campaigns, and sales through digital media channels in real-time.
AI assistants are artificial assistants that perform tasks based on voice, touch, and text. They are designed to be proactive and context-sensitive in order to be of more use to their users.
While promising, AI doesn’t quite cut it (just yet)
There is no doubt that the presence of AI in today’s businesses has helped companies operate smoothly when teams cannot afford more customer service employees. For some, businesses are finding that their retention rates are dipping while using AI customer service software.
So what is the perfect balance in incorporating AI, yet still fostering innovative and efficient productivity?
Enhancing the Digital Learning Curve
With dozens of AI bots on the market, it’s easy to fall into the trap of trying to automate your operations. It’s natural to look for automated solutions first. After all, IT solutions are often more cost-effective than hiring team members.
Many aren’t yet aware that competitive businesses are assigninga full-time occupational virtual assistant to pair with their digital technologies. Occupational virtual assistants are providing the human touch needed for up to less than 70% of the cost of a traditional full-time employee – often in the same tier of low overhead costs as some popular digital software subscriptions.
Increasing Retention Rates + KPIs, with “hybrid” virtual solutions
Businesses find that they can finally deliver the genuine customer satisfaction that all buyers expect – when the power of virtual AI meets the power of human virtual assistance – fortunately at a lower amount of overhead costs than a full-time physical employee (allowing the best profit margins).
An experienced, qualified Virtual Assistant provider is capable of supplementing the rest of their service needs. They can handle administrative tasks, marketing, sales, customer onboarding, and training processes, along with Tier-1 support and Help Desk tasks.
There’s nothing more important to a growing business than affordable, value-oriented talent
In today’s digital & service economy, excellent service is the deciding factor for most businesses. If teams do not focus on creating a good experience across each and every interaction, you will lead to negative feedback, bad reviews, and increased churn.
Despite the hype, commercial AI is still maturing. While it can be useful for basic key-phrase recognition and providing canned responses to common questions, ultimately it’s confined to the limitations of a predefined workflow. AI cannot yet think outside the box and adapt to situations that require a degree of empathy and comprehension—and it often falls apart when asked even simple questions outside of what it is programmed to recognize.
Relying on AI as a front-line customer interaction tool alone can be dangerous. So rather than attempting to replace human assistance with AI solutions, it’s better to combine them for optimal customer service. The modern workplace is increasingly collaborative, and human assistants remain intrinsically more capable to foster relationships than AI alone.
There’s a place for automation, and there’s also a place for real, human staffing – and VA providers such as MyOutDesk virtual assistants are the top-tier solution for your high-tech help desk & customer service roles for a fraction of what business would pay locally.
Focus on your growth & scale your operations
ENVISIONING OF A NEW REALITY FOR YOUR BUSINESS
Simply put, MyOutDesk equips entrepreneurs & business owners with tools, strategies, and virtual employees – and when combined, businesses have a competitive edge and find growth while efficient systems and processes are put in place.
MyOutDesk proudly provides additional free business growth guides, books, and strategy calls.
Claim a free business strategy consult
MyOutDesk can save you up to 70% on employment costs
Claim a free business strategy consultation & ‘Grow Virtual’ Guide
Ready to learn about Digital Marketing? Follow this quick guide to get started. It is easy and will help you create form a foundational marketing plan that optimizes the effectiveness of your efforts.
Digital Marketing Essentials
Digital marketing is fast, efficient, and incredibly effective, but at the same time, it has grown to be so dense that it isn’t always clear what you should do next. Are you stuck? What are the right steps to take? This article will help answer those questions and more with a graphic guide outlining some key steps in digital marketing.
In addition to an easy-to-read list for just about everything from social media to email campaigns, this guide also includes handy tips on how long each step should take.
Search engine marketing (SEM) – Pay for visibility in search engines/Pay per click(PPC)
Mobile marketing – Mobile app and mobile site
Social media marketing(SMM)
Content Marketing – Generate and distribute relevant content.
Digital PR – Public Relations. Run campaigns that attract attention to your website and brand on search engines, major publications, social networks, etc.
Analytics
Other promoters – You can also hire promoters who will help you get more customers or more leads for your business.
As you grow, you should consider adding other roles like a customer support person and also a quality assurance coordinator.
This guide will be published in the form of a style guide developed by your Editorial Team. Our style guides contain instructions for printing formats, paper sizes, media placement, etc.
Editorial Calendar
This tool will be published in the form of a calendar developed by your marketing team. This calendar will help streamline your output and make sure that all of your campaigns are planned to maximize ROI. The calendar will also help you plan what types of content you’ll be sharing and when helping you create a consistent voice and visual identity for your brand.
(Product/Service) Marketing Plan
A marketing plan will help you create a roadmap of activities that your marketing team needs to perform in order to get your organization up and running and prepare you for future campaigns. The primary employee tasks with the creation of the plan would ideally be someone who has experience with the topic, or someone who managed other digital teams, such as social media, email campaigns, etc.
Social Media Marketing Plan
With social media channels growing, it’s becoming more important for brands to get involved. A marketing plan is a good starting point for talking with social media experts and creating a plan for uploading content, scheduling posts, etc.
Email Marketing Campaign Planner
Email marketing is a perfect platform for businesses of any size to keep their brand at the top of mind. An email marketing campaign plan will be helpful when you’re trying to determine the right type of content, tone/language, frequency, and engagement that can help give your brand an edge.
Email Marketing Software
Using email marketing software will help your team stay organized. Signature creation, tabbing and tagging for links, auto-responders, etc. can be handled with ease in email marketing software.
What can a MyOutDesk Virtual Assistant do for you?
If your marketing team missing an essential link to tie it all together, then a Digital Marketing Assistant with MyOutDesk can help you. One of our VAs can help you keep your projects on time, stay organized and ensure your marketing time is functioning on all cylinders. This would be a generalist who would fill a specific need of your marketing team and do so with passion, conviction, and determination!
We hope this guide inspires you to get started on your digital marketing plan and provides you with the reassurance that there are steps to take and a blueprint to follow.
“Outsourcing makes the hustle better — because you’re not burdened with many/growing expenses that you’ll need to figure out how to cover and hit profit”
Focus on your growth & scale your operations
ENVISIONING OF A NEW REALITY FOR YOUR BUSINESS
Simply put, MyOutDesk equips entrepreneurs & business owners with tools, strategies, and virtual employees – and when combined, businesses have a competitive edge and find growth while efficient systems and processes are put in place.
MyOutDesk proudly provides additional free business growth guides, books, and strategy calls.
See what we are about, and schedule a free consultation with us. We’ll take the time to learn more about your business and offer solutions to foster top talent and lower operational costs for your company.
Claim a free business strategy consult
MyOutDesk can save you up to 70% on employment costs
Claim a free business strategy consultation & ‘Grow Virtual’ Guide
The impact of a transaction coordinator’s work is should not be underestimated. This job requires interaction with clients, sales, and management teams as well as the support staff that will help them on their journeys.
A transaction coordinator can add immediate value to almost any business by performing effectively in one or more roles such as:
These professionals can manage transactions as well as coordinate other areas of the business that may be related to a transaction or its completion. For example, they may take on the lead role in marketing the home or coordinating with other service professionals such as mortgage brokers and insurance agents. Transaction coordinators are responsible for all aspects of a transaction from start to finish. They are considered the primary point-of-contact for all parties involved in a real estate transaction making them a key individual for your business success. The tasks they perform will vary depending on their employer’s needs.
A real estate transaction coordinator can add immediate value to almost any business by performing effectively in one or more roles such as:
Client Service:
Successful real estate transaction coordinators have excellent people skills, are natural problem-solvers, and possess an energetic, enthusiastic attitude.
They get the best from their clients and customers and use different methods to engage them.
This can include providing a full range of services, from a comprehensive service offering to handle every aspect of the sale or purchase.
It can also include finding out what is needed as quickly as possible and acting as the hub for all matters relating to a specific transaction.
The role requires business acumen, attention to detail, negotiating skills, and an ability to accept responsibility for the success of an entire sales process.
In many cases, the client coordinator will become responsible for helping manage or coach a team of real estate agents on behalf of the Seller or Buyer. This can include:
The Seller
Managing a team from pre-sale to post-completion.
The Buyer
Contract negotiation, suggestion, and advice.
Agent’s Team
Coaching, training, and development of more junior agents on the sale or purchase of a property.
Prioritizing sales using forecasting techniques and forecasting likely problems with the process.
Effective real estate transaction coordinators maximize their productivity and minimize their efforts on all sources of income generation while maximizing value for the firm and its clients by focusing on the area where they add the most value. Virtual assistants, for commercial or residential, can change the way they operate as a result of using transaction coordinators within their business. This in turn changes the way their staff works as well as how they approach business goals.
Focus on your growth & scale your operations
ENVISIONING OF A NEW REALITY FOR YOUR BUSINESS
Simply put, MyOutDesk equips CEOs, entrepreneurs & business owners with tools, strategies, and virtual employees – and when combined, businesses have a competitive edge and find growth while efficient systems and processes are put in place.
MyOutDesk proudly provides additional free business growth guides, books, and strategy calls.
See what we are about, and schedule a free consultation with us. We’ll take the time to learn more about your business and offer solutions to foster top talent and lower operational costs for your company.
Claim a free business strategy consult
MyOutDesk can save you up to 70% on employment costs
Claim a free business strategy consultation & ‘Grow Virtual’ Guide
A seasoned Google Professional Services (Ad Management) specialist can provide unparalleled insights into digital marketing ROI from SEO, PPC to social media marketing. The more expensive side of these services is Google Certified Ad Managers who are highly qualified and can provide unprecedented levels of insights for small businesses or agencies with limited resources.
Hands down, Google search engine results provide the best real-time advice and content to your ideal customers. That’s why businesses typically invest heavily in hiring talent with specific skillsets and experience to make sure their company appears optimally on Google search results. For most companies, the most cost-effective decision is to hire outsourced Google Ad managers in comparison to an in-house permanent employee.
If you want the best return on investment and to lower these costs, we’ve found a solution.
By hiring a full-time virtual assistant from MyOutDesk. it doesn’t take long in your college-educated, career-oriented assistant to become well-acquainted and certified with Google within the first 90 days of training.
Costs incurred vs. Costs saved
The cost of hiring two regular staff is about 50% more expensive than employing a virtual assistant for the same employee (assuming average salary levels). While this may seem like an obvious calculation, it’s not as simple to handle and there are some additional costs that will be incurred when using a virtual assistant. These include:
recruiting new hires at your agency.
performance management packages for your staff and new hires, which is critical to retain them over time (i.e., no employee will stick around forever).
training employees on the outsourced admin’s duties. It takes time to make employees familiar with the responsibilities of your outsourced admin.
Why hire a virtual assistant for your Google Ads?
As opposed to hiring someone to work directly for you, an outsourced virtual assistant works from the comfort of their own home office. Using a Virtual Assistant service, they are able to have access to their team’s tools and employee benefits while reporting to you full-time as their supervisor. This means you’ll see much higher quality work delivered and possibly reduced costs due to lower staff costs. This allows your company or agency brand to be maintained and more easily scaled, for a fraction of typical overhead costs.
MyOutDesk Virtual Assistants have a proven track record of delivering high-quality recruitment services to small businesses, corporate enterprises, and nonprofits. Our services are customized to meet our client’s specific needs. This means you’ll see results sooner with less risk and you can rest assured you’re getting the very best in terms of skill sets.
If you’re ready to hire a marketing virtual assistant and boost your Google Ad management capacities, we’ll be pleased to discuss how we can support your business in this area.
What it takes to become a Google certified ad manager
One-time investment or recurrent costs?
The first thing to consider is whether this type of investment will pay off as you scale your business. The answer depends on your goals for your company, the level of financial resources you can dedicate to ad management, and the type of work that is already being done for clients.
For larger businesses, Google-certified ad managers are a must-have, but they can be costly. For small businesses or agencies with limited resources, this price tag is too high. On the other hand, hiring a full-time virtual assistant at MyOutDesk. is significantly less expensive than hiring two full-time employees at your company or agency and it also offers you 100% of the skills and experience Google Ad Management has to offer without any long term commitment.
Steps to train your marketing assistant to become a google ads manager:
Step 1: Select the number of reports you’d like the outsourced virtual assistant to prepare for you each week and confirm these with your stakeholders.
Step 2: Once the reports are prepared, a virtual assistant can send them directly to you or your stakeholder’s email inbox.
Step 3: Allowing the new hire to learn on their own and (while taking certification courses) is also an option if they prefer it. You can either work with them each week or schedule regular meetings with them to keep things running smoothly.
Step 4: The virtual assistant can also adjust their schedule to help accommodate your needs and the needs of your client. They’ll prepare all of the reports for you so that you’re not spending your time doing administrative tasks for the outsourced admin.
Step 5: A virtual assistant will be able to efficiently respond to all of your client’s questions in a timely manner without ever being involved in any front-end ad management tasks for you. You will be pleased to know your ads are being handled by a proven professional with expertise and knowledge of Google Ad Management Tools.
This is why we’ve helped many agencies and firms become better at Google ad management by hiring virtual assistants from MyOutDesk.
Focus on your growth & scale your operations
ENVISIONING OF A NEW REALITY FOR YOUR BUSINESS
Simply put, MyOutDesk equips entrepreneurs & business owners with tools, strategies, and virtual employees – and when combined, businesses have a competitive edge and find growth while efficient systems and processes are put in place.
MyOutDesk proudly provides additional free business growth guides, books, and strategy calls.
See what we are about, and schedule a free consultation with us. We’ll take the time to learn more about your business and offer solutions to foster top talent and lower operational costs for your company.
Claim a free business strategy consult
MyOutDesk can save you up to 70% on employment costs
Claim a free business strategy consultation & ‘Grow Virtual’ Guide
Who doesn’t love a good meme? Whether it’s to share with colleagues or post on your social media, we’re sharing our favorite Real Estate memes with you. We’ve rounded up the best of the crop because of their hilariously accurate portrait of the challenge & triumph of modern-day real estate. Now take a look – and we dare you to tell us that none of these apply to you!
That’s right!…
It’s you more often when you have a Virtual Assistant.
Oops…
OR have your Virtual Assistant carry the load for you.
They do say that experience is the best teacher.
Don’t you just hate that?
Story of my life…
The feels…
It COULD be you always if you had a ‘concierge’ Real Estate Virtual Assistant.
FSBOs just take forever sometimes…
See For Yourself: A Closer Look at Virtual Assistants
The popularity and acceptance of virtual assistants will grow over the next decade. It is estimated that, in 2020, 40% of the entire US task force are virtual professionals. Today’s use cases for these task-oriented professionals are vast. “Freelance virtual assistant services” will be one of the biggest industries in terms of employment and global revenue by the end of the decade.
“Outsourcing makes the hustle better — because you’re not burdened with many/growing expenses that you’ll need to figure out how to cover and hit profit”
Focus on your growth & scale your operations
ENVISIONING OF A NEW REALITY FOR YOUR BUSINESS
Simply put, MyOutDesk equips entrepreneurs & business owners with tools, strategies, and virtual employees – and when combined, businesses have a competitive edge and find growth while efficient systems and processes are put in place.
MyOutDesk proudly provides additional free business growth guides, books, and strategy calls.
Experience The Difference
MyOutDesk can save you up to 70% on employment costs
Claim a free business strategy consultation & ‘Grow Virtual’ Guide
Did You Know? MyOutDesk’s origin story is set during the last global financial crisis of 2008. Yes, that’s right — our business started by scaling businesses with virtual assistants during a recession! Our first client in 2008 went from five to seventeen VAs with a completely revamped organizational model in short order, and he told MyOutDesk, “Our virtual professionals have shaved $250,000 off our monthly overhead.”
Do you have a real estate virtual assistant to pick up the pieces?
Agents will continue to need administrative assistance for business development and a stronger foothold on market share. The increased fatigue has led to a demand for administrative assistants who can help with business development. These virtual assistants can help with the process of lead generation and data mining, but also customer service and social media campaigns. They can also help agents create a website and set up advertising, which cuts down on the time that it takes to build traffic. Plus, since it takes a lot of data to develop leads, it’s important for agents to have prospecting assistants who can help them with this. This will make their job easier when it comes to establishing relationships with businesses, and they’ll be able to get more business from this.
With the increased job fatigue, there will be a greater need for long-distance assistants and home office assistants. With some agents not wanting to work from home offices, this could become an essential way to get more help with administrative tasks. Even if an agent is working from their own home, there’s still a need for this type of assistant. A virtual assistant can help with customer service calls and emails to ensure that your customers are getting the information they need. They’ll also be responsible for helping you manage your social media presence from posting to responding quickly and efficiently in order to avoid customer complaints or negative comments. They will also create reports about how much money you have made in order to help you see if your efforts are working.
BoomTown Real Estate CRM is the all-in-one platform that gives small to midsize businesses the edge they need to increase their sales, grow more efficiently, and thrive in a competitive marketplace.
But before we get into what BoomTown CRM does for real estate agents, let’s take a step back and ask: What do you need from your CRM?
Aside from simple contact management tools like address books and calendars, you should also have reporting capability so you can keep tabs on your sales pipeline and profitability. You want a system that will analyze your data for you so it’s as easy as possible for you to make informed decisions about how best to grow your business.
How BoomTown CRM works
BoomTown is also perfect for new agents because it features a one-time, easy-to-read training module that will allow you to start making money almost immediately. Above all, there’s a reliable customer support team to help answer your questions and solve your problems.
So what benefits does BoomTown have to offer small businesses like your real estate office or individual agents?
Let’s take a look.
BoomTown CRM Features
The BoomTown Real Estate CRM includes a full suite of features, including IDX site integration, seller lead suite, automatic CRM-to-Lead conversion, IDX feed, social integration, lead routing & follow-up emails, customizable landing pages for hot leads, and more. BoomTown also automates your pipeline management by presenting you with immediate access to hot leads.
IDX Website – Multi-Site
Multiple Website Themes
Site Customization
Landing Pages
NOW Mobile App Hot Sheet Customizable Smart-Drip Plans
BoomTown Real Estate CRM is a sure bet for building and tracking your clientele. The software allows agents to schedule meetings and sync with third-party apps, and track leads in a simple pipeline management system. When it comes to building your clientele, you can quickly and easily search through your database of contacts using filters like geography, contact information, notes, etc. You can then sort them into custom lists based on their interest category.
BoomTown Real Estate CRM is a great solution for real estate agents and brokers to streamline their business processes while maximizing their productivity.
Since 2006, BoomTown has been bringing together world-class lead generation, CRM software, real estate websites, and mobile app technology – but creating this industry-changing platform wasn’t an easy task, and it faced daunting initial competition.
Join BoomTown Co-Founder & CEO Grier Allen as he shares his experience as the Co-Founder & CEO of BoomTown, where he has worked relentlessly to build & optimize a seamless lead generation & conversion platform used by top agents & brokers to grow their real estate business in today’s online real estate economy.
BoomTown isn’t “just another” agent website company – it’s a major industry leader in real estate technology. It was recognized on the Inc. 500 list of fastest-growing companies in 2011, 2012, and 2013, and its software used by 25% of the Real Trends top 500 teams and current partners include BombBomb, Mojo Dialer, RPR, and Bandwidth.
In 2018, Grier was named to The Swanepoel Power 200 list for the second time, ranking #132, and #16 in the Technology Executives category – highlighting his presence as a key driver and influencer making the big changes in the real estate industry.
In this exclusive interview, you’ll find out what drives him, and where his vision for real estate technology will take us in the future.
What a productive real estate team in 2021 looks like
Don’t box yourself! Outsourcing opens up your world to the talent that’s more affordable and probably more fit with your needed skill sets, saving you tens of thousands from additional office space, and other significant expenses related to in-house hires.
“Outsourcing makes the hustle better — because you’re not burdened with many/growing expenses that you’ll need to figure out how to cover and hit profit”
Focus on your growth & scale your operations
ENVISIONING OF A NEW REALITY FOR YOUR BUSINESS
Simply put, MyOutDesk equips entrepreneurs & business owners with tools, strategies, and virtual employees – and when combined, businesses have a competitive edge and find growth while efficient systems and processes are put in place.
MyOutDesk proudly provides additional free business growth guides, books, and strategy calls.
See what we are about, and schedule a free consultation with us. We’ll take the time to learn more about your business and offer solutions to foster top talent and lower operational costs for your company.
Claim a free business strategy consult
MyOutDesk can save you up to 70% on employment costs
Claim a free business strategy consultation & ‘Grow Virtual’ Guide
Did You Know? MyOutDesk’s origin story is set during the last global financial crisis of 2008. Yes, that’s right — our business started by scaling businesses with virtual assistants during a recession! Our first client in 2008 went from five to seventeen VPs with a completely revamped organizational model in short order, and he told MyOutDesk, “Our virtual professionals have shaved $250,000 off our monthly overhead.”
There’s a new kid on the block. The virtual office assistant, that is. Talk about the future of business! It’s like having your own personal secretary to meet your every need and keep you from being bogged down in all those tedious little tasks that eat up the working day.
Of course, back in the 1970s and early 1980s, there were secretaries, but they were expensive in terms of the overheads and salaries, and they were limited to the more salaried roles. The virtual assistant is a whole different ball game: one person can be available to you anywhere you are – online or offline – answering questions via email, voice mail, or chat.
Reasons growing companies hire a reliable virtual office assistant:
1. There’s no need to book in for meetings or to travel to different offices. Everything is done through your email or online.
2. You don’t have to deal with overhead (meaning the cost of staff salaries, office space, benefits, travel, expenses, and so on).
3. Everyone does everything: You focus on the executive thought leadership, while the assistants handle the legwork of HR, customer support, bookkeeping, sales, analysis, and so on.
The benefits of a virtual office assistant are many:
It’s easy to get help with any type of job, whether it’s decluttering your office or ordering a dozen roses for your sweetheart on Valentine’s Day.
You can get help with projects outside your area of expertise – research into new product design or office supplies for example.
The quality of the service is excellent. Add that to the fact that it could be a combination of people working together in one office or a whole team working from anywhere you like
It’s easy to manage and you can share accounts with other members of your business.
You don’t have to pay for someone to come into the office and do your filing. You can do it from home, or on your laptop while you are traveling, or even at bedtime using voice-activated technology that allows you to dictate notes right into your files without being distracted by someone talking at you.
It’s economical. Because of the way virtual assistants are paid, you will have just a fraction of the cost of employing someone full-time.
There are a number of companies now offering virtual office assistant services. They market themselves as being in the new economy and offer everything from a personal assistant to web design, travel arrangements, and bookkeeping.
Virtual assistant service companies promote themselves as being simple, smart, and easy to use — and they really are (they recruit for you!)! MyOutDesk is rated #1 in the industry by TechRadar, and they serve clients from Fortune 500, Inc. 5000, and Real Trends top 100 teams.
Also on the rise e-commerce websites provide virtual assistants services to assist with customer service and help with websites. Competitive companies taking the most market share within their niches are now using virtual assistants to answer emails, respond to inquiries, and run social media campaigns.
Virtual Assistants do not need to be in the same city as the employer. There are numerous virtual assistant or VA firms that specialize in a variety of tasks. In this way the employer does not need to provide office space or capital equipment and the employee can perform work at home at the client’s discretion.
Virtual office assistants — from the company’s perspective, there are several advantages. The first is that it frees up the traditional office space. This means that space can be used for more productive activities and reducing operational costs. Many companies find that virtual assistants work even better from home; working hours can be flexible, and you can use them at night or on weekends too.
Process to find and hire a virtual office assistant:
Have you tried this ultimate solution?
When you book a Double Your Business Strategy Consultation with MyOutDesk, you’ll sit down with a business consultant to form a strategic plan that’s specific to your business needs. My Forbes 500, Inc 5000, and ranked RealTrends clients have seen their continued success with this solution.
It’s time to get more efficient -AND- lower operational costs. Hire a virtual assistant to boost your admin, marketing, and project coordination job.
This way, your employees can dedicate themselves to the more important, dollar-productive jobs (a.k.a. making the sale!). Focus on the bigger picture — you can close more deals + get more organized + grow your business.
An experienced virtual assistant will support your operational needs (at up to 70% less than traditional employment costs). What’s more, is virtual assistant talent can become a long-term asset and growth catalyst for your company.
Simply put, MyOutDesk equips entrepreneurs & business owners with tools, strategies, and virtual employees – and when combined, businesses have a competitive edge and find growth while efficient systems and processes are put in place.
MyOutDesk proudly provides additional free business growth guides, books, and strategy calls.
See what we are about, and schedule a free consultation with us. We’ll take the time to learn more about your business and offer solutions to foster top talent and lower operational costs for your company.
Experience The Difference
MyOutDesk can save you up to 70% on employment costs
Claim a free business strategy consultation & ‘Grow Virtual’ Guide
Did You Know? MyOutDesk’s origin story is set during the last global financial crisis of 2008. Yes, that’s right — our business started by scaling businesses with virtual assistants during a recession! Our first client in 2008 went from five to seventeen VAs with a completely revamped organizational model in short order, and he told MyOutDesk, “Our virtual professionals have shaved $250,000 off our monthly overhead.”
While time is often the leading factor in how long it takes an entrepreneur to grow their business, it is also the biggest hurdle for most of them. Virtual assistants are helping to eliminate that hurdle.
Many entrepreneurs have mastered the unique tools of social media marketing. However, some are still learning.
The following five tips will help your business grow with each passing day
1. Social media is one of the most instant, inexpensive ways to create awareness and build a presence for your company or brand on the web. There are some very basic tools to help you manage and gain an audience, in addition to some free tools that can help you create a stronger presence for your brand or business on key platforms such as Facebook and Twitter.
2. The most active markets on social media are the ones that get the most engagement. Be sure to maintain a balance between engagement levels and budgeting for social media, but don’t fall into a trap of being bored when you only have 10 direct messages per day to respond to instead of 20. It’s wise to engage with your followers but also aims for some consistency, so be sure that you are always posting new content and increasing your interactions on a regular basis.
3. When people find you on social media, they want to know about your business, but they also want to know the human behind the business. Your social media presents a unique opportunity to showcase your personality. You are free to show yourself as a corporate executive, an individual contributor, or anything in between. By doing this you will create trust among your clients, customers, and employees.
4. It can take time to get noticed on social media, so patience is often a virtue when it comes to online marketing success. It’s important to stay consistent and remember that consistency is the key to your brand growth on social media. Even if you’re not getting the online traffic or interactions that you expected, keep up the good work. You may find that those quiet days are laying the groundwork for some much-needed breakthroughs down the road.
5. Virtual assistants (VA) are available to take on the time-consuming, focused, operational social media marketing tasks that might be getting in your way. The more time you have to spend on the things that matter most to growing your business, the more likely you are to see positive results.
Design and implement social media strategy to align with business goals
Communicate with followers, respond to queries in a timely manner and monitor customer reviews
Oversee social media accounts
—All while saving you 70% of the traditional costs of a Social Media Manager.
As a business owner, it’s nearly impossible to run all of your social media accounts effectively. You will miss opportunities, there just is not enough time in the day! Having a social media manager on your team is an essential aspect of small businesses today. There is no better way to connect with your audience than social media.
What a productive marketing team in 2021 looks like
Don’t box yourself! Outsourcing opens up your world to the talent that’s more affordable and probably more fit with your needed skill sets, saving you tens of thousands from additional office space, and other significant expenses related to in-house hires.
“Outsourcing makes the hustle better — because you’re not burdened with many/growing expenses that you’ll need to figure out how to cover and hit profit”
ENVISIONING OF A NEW REALITY FOR YOUR MARKETING BUSINESS
Simply put, MyOutDesk equips entrepreneurs & marketing agencies owners with tools, strategies, and virtual employees – and when combined, businesses have a competitive edge and find growth while efficient systems and processes are put in place.
MyOutDesk proudly provides additional free business growth guides, books, and strategy calls.
See what we are about, and schedule a free consultation with us. We’ll take the time to learn more about your business and offer solutions to foster top talent and lower operational costs for your company.
Experience The Difference
MyOutDesk can save you up to 70% on employment costs
Claim a free business strategy consultation & ‘Grow Virtual’ Guide
Did You Know? MyOutDesk’s origin story is set during the last global financial crisis of 2008. Yes, that’s right — our business started by scaling businesses with virtual assistants during a recession! Our first client in 2008 went from five to seventeen VPs with a completely revamped organizational model in short order, and he told MyOutDesk, “Our virtual professionals have shaved $250,000 off our monthly overhead.”
Focus on your growth & scale your operations
ENVISIONING OF A NEW REALITY FOR YOUR BUSINESS
Simply put, MyOutDesk equips entrepreneurs & business owners with tools, strategies, and virtual employees – and when combined, businesses have a competitive edge and find growth while efficient systems and processes are put in place.
MyOutDesk proudly provides additional free business growth guides, books, and strategy calls.
See what we are about, and schedule a free consultation with us. We’ll take the time to learn more about your business and offer solutions to foster top talent and lower operational costs for your company.
Claim a free business strategy consult
MyOutDesk can save you up to 70% on employment cost
Claim a free business strategy consultation & ‘Grow Virtual’ Guide
Creating a process loop and sticking to it is extremely important for all businesses, especially for remote teams and employees.
Maren is a serial entrepreneur and human capital expert. She believes meaningful work is core to the human’s sense of self, personal growth, and connection to the community. Because of this, she is dedicated to creating a world where good help isn’t hard to find and where meaningful work is abundant.
MyOutDesk CEO and Co-founder sit down to talk with Maren about Virtual Assistants and why they can be an important part of your business and personal growth.
What Virtual Assistants bring to you is really a way to leverage yourself and your time. When you figure out what you are really good at and then recognize what you can delegate, you get to focus on what your strengths are, thus empowering you to grow your business and your expertise.
You will have to spend the time to build an excellent foundation for a distributed team space. You need to get really good at communicating what you need and how you want things done.
Framework for assigning responsibilities
Maren shares her basic framework for assigning responsibilities:
What is the goal?
Why – What is the “Why” behind it, and what is the aspiration?
How — You must detail very specific elements such as the exact due date, what success looks like for this project, and three specific points where your Virtual Assistant should ask for feedback.
Creating a process loop and sticking to it is extremely important. You also need to document all your processes religiously.
(Daniel and Maren discuss so much more! Do not miss this conversation; make sure you watch the video above!)
Step 1: Pre-assign the right Person for each role, whether it’s you or someone else, writes down names & roles in their post-it note collection.
Step 2: Create a list of required skills and responsibilities. For example, if you are not a good artist, but need someone to design your posters do so ahead of time. Also, create a list of critical skills & responsibilities for each role in the team.
Step 3: Document all your processes from creating documents to checking them off as completed. Processes include basic steps such as reporting via Slack, checklists, and steps required to set up and complete projects.
Step 4: Assign your tasks, however basic they might be
Step 5: Delegation: Hand over roles and responsibilities to your Virtual Assistants. Instruct your Virtual Assistant to document all tasks in detail and submit a task report daily. Your Virtual Assistant will be able to answer “How” questions such as “how many hours per day,” or “How many days per week” and so on.
Step 6: Check and approve your Virtual Assistants’ work.
Step 7: Update Document for Future Reference, you must document all the tasks, responsibilities, and processes from start to finish including feedback and a status report.
Now, your Virtual Assistants will have access to this information at all times and can refer back to it as needed.
It all started when Maren was in college. She had a jewelry business where she would import in bulk and would then re-sell them on eBay. As her business grew, she needed to hire a team, and since she was a college student with limited funds, she discovered online outsourcing. She hired remotely and began blogging about her experiences. She then noticed that she got the most traffic on her blogs that talked about remote assistance. She got a lot of questions about it, and some queries were even about asking her to find someone for them. After about five years of starting a few smaller internet businesses, Maren moved to San Francisco to see if she could make something out of the Virtual Assistant space. And she (and her co-founders) did! She co-founded Zirtual in 2011 and was a real pioneer in introducing Virtual Assistants to entrepreneurs.
Over the course of 10 years, Maren has helped around 10,000 people find talented Virtual Assistants to bring leverage to their business. She says that to thrive within this space, one must recognize the need for structure and order but on the other hand, know that if you are willing to work with a process and system, there is also a lot of freedom.
Cheap Virtual Assistant Providers?
Paying for a virtual assistant can be one of the best decisions you will ever make. It’s not only saving you time, but it is also saving you money, which is always important. Another added benefit of hiring a virtual assistant is that they are an asset to the business and not just a vendor, which means they can be part of your team and work on what needs to be done along with you. This makes it less stressful for everyone involved and assures that every task is completed successfully and efficiently.
Even at up to 70% LESS than traditional FT hire, here is what’s all included with MyOutDesk as your provider:
No-sweat + thorough talent-matching process,
FBI-grade background checks,
Remote team productivity tracking software,
Business strategy guides & remote work action plans,
Unparalleled service,
Dedicated HR services for your VA, … and much more!
90% of what you pay to MyOutDesk actually goes to our virtual professionals in the form of compensation, benefits, support, and all of the good stuff that we do as a company to support client accounts. We are a company that’s designed to pass the savings onto our customers, and we need lots of folks, which is why we have 1,500 virtual professionals staffed at companies, just like your business.
Another great benefit to hiring a virtual assistant is that they can work from home and aren’t subject to the same restrictions as someone who works in the office. This means that you could have someone working in your local office and via the internet, leveraging the best benefits of both environments. And the best part? They won’t have to be in your office at 8:00 am every day (less overhead costs, more parking)!
See For Yourself: A Closer Look at Virtual Assistants
The popularity and acceptance of virtual assistants will grow over the next decade. It is estimated that, in 2020, 40% of the entire US task force are virtual professionals. Today’s use cases for these task-oriented professionals are vast. “Freelance virtual assistant services” will be one of the biggest industries in terms of employment and global revenue by the end of the decade.
“Outsourcing makes the hustle better — because you’re not burdened with many/growing expenses that you’ll need to figure out how to cover and hit profit”
Focus on your growth & scale your operations
ENVISIONING OF A NEW REALITY FOR YOUR BUSINESS
Simply put, MyOutDesk equips entrepreneurs & business owners with tools, strategies, and virtual employees – and when combined, businesses have a competitive edge and find growth while efficient systems and processes are put in place.
MyOutDesk proudly provides additional free business growth guides, books, and strategy calls.
Experience The Difference
MyOutDesk can save you up to 70% on employment costs
Claim a free business strategy consultation & ‘Grow Virtual’ Guide
Did You Know? MyOutDesk’s origin story is set during the last global financial crisis of 2008. Yes, that’s right — our business started by scaling businesses with virtual assistants during a recession! Our first client in 2008 went from five to seventeen VAs with a completely revamped organizational model in short order, and he told MyOutDesk, “Our virtual professionals have shaved $250,000 off our monthly overhead.”
More than one task at a time
When your virtual assistant is working with you, they are working with everyone in your office, not just you. This means they are not only able to handle multiple tasks at once like being efficient with their time while also saving yours. Today’s use cases for these task-oriented professionals are vast.
Today’s teams are mobile and always on the go: so why are your processes & documentation stuck in the 20th century? We’re going to drill down on how to easily document the key parts of your business & effectively delegate tasks to your team – giving you the freedom to focus on high-level tasks crucial to your success!
An experienced virtual assistant can improve productivity and reduce complications through process documentation. Learn how it’s done in this guide!
Tired of playing catch-up with your virtual & remote staff? Having trouble keep everyone organized with team members on the road? Get business out of your brain make your organization easy to scale! Join us for this exclusive webinar with Chris Ronzio, the Founder & CEO of Trainual, as he walks us through how to easily & effectively document & delegate to your team.
Chris is an investor, part-owner, and/or on the board of 5 companies, an Inc Magazine columnist, and the author of 100 Hacks To Improve Your Business. He spent a decade building a national video production company that would net over $3 million and sold that business before turning 25, at which point he started a consulting agency, called Organize Chaos. After working directly with hundreds of entrepreneurs, Chris and his team created the Trainual software tool to help organize small and growing businesses.
Why documentation is important
Documentation is the backbone of running any business. It’s the reference point you need to make strategic decisions about who does what, when, and how. It’s also important for employees to be able to answer questions like: “who did what?” “for how long?” “How quickly?” and “how much did these cost?”
The bottom line is that documentation is the backbone of business success, while your staff is the foundation of your organization.
No effective way to monitor and measure productivity
Documentation & project management
Your documentation should be easy enough to follow that anybody can use it, flexible enough to accommodate your dynamic business environment, and interoperable with your other systems so that your team members don’t waste time re-entering data into multiple places. If this sounds like a tall order, don’t worry – we’ve got you covered.
What to document first when forming a remote team
Ask templates that your team can consistently follow when working on projects. Your task templates will be the foundation of your documentation, so it’s important to get this one right.
Main aspects of task templates:
1. Project parameters: what the project is, who is performing the work, and what the overall goal is.
2. Task requirements: list of materials required to complete the project, outline for how you plan to tackle the project, and due dates for milestones/reports/etc
3. Task ownership: who is in charge of the task as well as the check-in/check out process
Do It, Document It, and Delegate It to a Virtual Assistant
Hiring a virtual assistant may seem daunting if you’re considering the “training” period. It’s true that your assistant can’t work effectively if they’re not familiar with your expectations, the software you use, and the everyday workflow.
However, there’s a method to increase productivity and ease the training period by paying attention to your work processes.
With this in mind, read on to learn all about process documentation for a seamless work environment!
One of the hardest aspects of beginning documenting processes is compiling all the tasks that you expect your virtual assistant to handle. This is because you want to choose the tasks that you expect your assistant to handle on a daily basis and eliminate the unnecessary tasks.
Document Procedures
Your next step is to document, step-by-step, the procedure to execute each task. It’s important to be as clear and thorough as possible. This will enable your virtual assistant to confidently refer to for assistance when they’re just getting started, boosting business productivity as a result.
You can document these procedures in a simple Word doc or use one of many process documentation tools in order to speed up your workflow. Here are a few commonly used tools:
We recommend opting for a tool that you’re already familiar with–this can greatly speed up your business documentation. Remember that you can use screenshots and video capture to make your processes even easier to understand.
Your work isn’t complete after writing down all your procedures. Next, it’s important to test all the procedures you’ve documented to ensure that each step is covered. For instance, if you want your virtual assistant to document all the calls created in your CRM software, you’ll want to include how to use that software after the call has taken place.
You’ll also want to include when you expect a task to be done. Updating your CRM platform every time a phone call or email is placed may be important if your assistant will be interacting with multiple clients a day.
Delegate the Tasks
Documenting these work processes is helpful even before you even hire a virtual assistant. This is because you’ll be aware of exactly the kinds of skills needed in order to confidently complete your processes each day. You’ll also be in a better position to communicate your expectations and find the right virtual assistant for you.
As you delegate tasks, remember that it’s important to still stay open to feedback. Update your documents over time so that your assistants are being trained with the best practices.
Process Documentation Tips for Productivity
It’s possible to increase productivity and reduce friction when it comes to onboarding a new virtual assistant with detailed process documentation. Take your time to consider the tasks you’d like your assistant to handle each day, with special attention placed on repetitive tasks.
Once you write them all out, your assistant will know exactly what you expect of them. They can also refer back to the document as they get accustomed to their new role with your business.
Ready to save time and money with the aid of a virtual assistant? Schedule a free one-on-one consultation today.
See For Yourself: A Closer Look at Virtual Assistants
The popularity and acceptance of virtual assistants will grow over the next decade. It is estimated that, in 2020, 40% of the entire US task force are virtual professionals. Today’s use cases for these task-oriented professionals are vast. “Freelance virtual assistant services” will be one of the biggest industries in terms of employment and global revenue by the end of the decade.
“Outsourcing makes the hustle better — because you’re not burdened with many/growing expenses that you’ll need to figure out how to cover and hit profit”
Focus on your growth & scale your operations
ENVISIONING OF A NEW REALITY FOR YOUR BUSINESS
Simply put, MyOutDesk equips entrepreneurs & business owners with tools, strategies, and virtual employees – and when combined, businesses have a competitive edge and find growth while efficient systems and processes are put in place.
MyOutDesk proudly provides additional free business growth guides, books, and strategy calls.
Experience The Difference
MyOutDesk can save you up to 70% on employment costs
Claim a free business strategy consultation & ‘Grow Virtual’ Guide
Did You Know? MyOutDesk’s origin story is set during the last global financial crisis of 2008. Yes, that’s right — our business started by scaling businesses with virtual assistants during a recession! Our first client in 2008 went from five to seventeen VAs with a completely revamped organizational model in short order, and he told MyOutDesk, “Our virtual professionals have shaved $250,000 off our monthly overhead.”
More than one task at a time
When your virtual assistant is working with you, they are working with everyone in your office, not just you. This means they are not only able to handle multiple tasks at once like being efficient with their time while also saving yours. Today’s use cases for these task-oriented professionals are vast.
The term virtual assistant has become very popular in recent years. Virtual assistants provide help with administrative tasks, scheduling, and more. There is a huge market for them out there. If you are looking for a virtual assistant but don’t know where to start, read on to find out what a virtual assistant can do for you!
Virtual assistants can have many purposes. The first reason is simply to create more space in your schedule so that you can relax and not have to worry about certain tasks anymore. But most of all, they are much more than that — they help you streamline your life and make it easier on yourself by doing all the mundane tasks that keep you from doing anything else really well.
Virtual Assistant Specialization
When hiring a virtual assistant, you need to make sure that they are qualified for the specific services that you need. There are many different types of virtual assistants, and not all of them have the same skill sets.
Here are some of the many additional, specialized uses for virtual assistants:
A personal assistant is a tool that can be used to help you focus only on what is important in life, and not worry about slacking off behind the scenes. You use it to send memos and keep track of appointments; it emails and texts your clients to let them know exactly when their time slot will come up. It keeps your accounts organized so that everything is accounted for, like receipts, invoices, payments, etc. It organizes your files so they are all there just when you need them. You can even schedule reminders.
Assistant for everyday tasks
This is one of the most popular reasons to get a personal assistant. You can have a virtual assistant do your laundry or cook for you, send reminders to your phone and your email account, and make sure that everyone who needs to know about it knows about it. You can use it in place of the birthday card that you forgot to buy, or you can ask it to order flowers for you at the last minute.
If you are doing a project with multiple stakeholders, many times this is where virtual assistants come in handy. They can take care of all the research, scheduling, and other administrative tasks that you would have to do if you were doing it all yourself. You can sit down with your virtual assistant and decide exactly what you need to be done, when you need it done, where, and by whom. You can then get on with the project without having to worry about the other things that are necessary to keep the project functional.
Bookkeeping assistant
If you are so busy that your bookkeeping is suffering, a virtual assistant can fix this for you. Whether it’s just entering all your receipts into a spreadsheet or it’s a full accounting of all your expenses and income, a virtual assistant can do this for you so that your books stay up-to-date daily. All you have to do is send them copies of all the bills, receipts, invoices, etc.
Email management assistant
Email management is a big plus for virtual assistants. These days, we all get lots of emails, both personal and business-related. It’s important to stay on top of it all, and not let it slip or let others slip through the cracks. A virtual assistant can respond to emails as if they were you. They can send out auto-responders with your signature or even a pre-written letter to everyone you need or want to be contacted. They can forward emails to other people in your office and help keep track of every individual contact that you have and how you want them handled in the future.
Virtual assistants are more than just typing up notes. They can also be a great help with identifying trends in the market, using marketing research tools that they already have access to, and giving you an insider’s look into who your competitors are and what they’re doing to stay ahead of the game. This is not something that just anyone can do; your regular administrative assistant probably doesn’t have access to this type of information. It is a service that you will find only at a professional virtual assistance firm.
Social media management assistant
Today, an important part of any business is social media marketing. If you don’t have the time or specialized training to handle it yourself, you need to hire someone who does. A virtual assistant can assist with your social media marketing by organizing all of your upcoming posts and sharing, liking, tagging, or replying to posts that come in. They can also help you manage your social media accounts from start to finish, sending out your posts and responding to comments if necessary.
Customer service assistant
This is another service that you won’t find at a regular office or an average virtual assistant firm. A client’s satisfaction is the most important thing in the world to you as a small business owner or entrepreneur. Your customers expect you to take care of them so they will return again and again; they want to feel like they’re being served by someone who really cares about them and their needs. A virtual assistant can help you keep track of what’s going on with your customer base. They can send out surveys to your customers and monitor comments and reviews related to your business online. They can help you identify trends that might indicate if service is slipping or something else is going on that could be causing problems for customers.
Virtual assistants are great at making sure the little things are handled, like keeping track of all payments, receipts, invoices, etc. With a virtual assistant, you can get back to focusing on more important things because they will make sure all of the necessary bookkeeping functions are taking care of.
Content creation assistant
If you have a blog or any type of regular online content that requires updating and the writing is beyond what your administrative assistant can do for you, a virtual assistant can help. They can write articles for you, complete blog posts, and organize and schedule your social media posts. All that writing has to be done at some point by someone, so why not let someone else take care of it so that you never have to?
Sales development assistant
Just as research is not something your average administrative assistant can do, sales and business development are also beyond the scope of regular office assistance. A virtual assistant can help you get in touch with potential clients, find new businesses to work with and reach out to people who might be interested in your services. They are well-trained in sales and marketing and will handle these tasks for you with professionalism, grace, and ease.
This is one of those things that it seems like everyone hates but absolutely has to get done somehow. If you have a lot of online data to input, and it’s not something that can be done by an administrative assistant, a virtual assistant can help. They will collect all of your existing information from various sources, such as customer service reports, menu and price list updates, etc., and organize it all so you can stay organized as well.
Public relations PR assistant
A virtual assistant can help with managing your public relations. This can include keeping a blog, creating articles for you to post online, monitoring what is being said about you or your business online and giving advice on how best to deal with negative comments or reviews. A virtual assistant will also draft press releases for you and send them out to the media for you as well.
Media Syndication assistant (Podcasts, Live Streaming)
A virtual assistant can help you with media syndication, as well. They can create your podcasts for you, make sure that all of your social media profiles are updated, set up and monitor live streaming flow and community management.
No matter what type of business you run, sometimes it will be necessary to outsource certain tasks to companies that are capable of doing those tasks better than you can do them. A virtual assistant can help with the procurement and maintenance of vendors and suppliers so that you don’t have to worry about keeping in touch with those outside resources. They can also get a handle on any paperwork that comes from these companies like invoices or receipts so they won’t go unnoticed or lost.
Cheap Virtual Assistant Providers?
Paying for a virtual assistant can be one of the best decisions you will ever make. It’s not only saving you time, but it is also saving you money, which is always important. Another added benefit of hiring a virtual assistant is that they are an asset to the business and not just a vendor, which means they can be part of your team and work on what needs to be done along with you. This makes it less stressful for everyone involved and assures that every task is completed successfully and efficiently.
Even at up to 70% LESS than traditional FT hire, here is what’s all included with MyOutDesk as your provider:
No-sweat + thorough talent-matching process,
FBI-grade background checks,
Remote team productivity tracking software,
Business strategy guides & remote work action plans,
Unparalleled service,
Dedicated HR services for your VA, … and much more!
90% of what you pay to MyOutDesk actually goes to our virtual professionals in the form of compensation, benefits, support, and all of the good stuff that we do as a company to support client accounts. We are a company that’s designed to pass the savings onto our customers, and we need lots of folks, which is why we have 1,500 virtual professionals staffed at companies, just like your business.
Another great benefit to hiring a virtual assistant is that they can work from home and aren’t subject to the same restrictions as someone who works in the office. This means that you could have someone working in your local office and via the internet, leveraging the best benefits of both environments. And the best part? They won’t have to be in your office at 8:00 am every day (less overhead costs, more parking)!
See For Yourself: A Closer Look at Virtual Assistants
The popularity and acceptance of virtual assistants will grow over the next decade. It is estimated that, in 2020, 40% of the entire US task force are virtual professionals. Today’s use cases for these task-oriented professionals are vast. “Freelance virtual assistant services” will be one of the biggest industries in terms of employment and global revenue by the end of the decade.
“Outsourcing makes the hustle better — because you’re not burdened with many/growing expenses that you’ll need to figure out how to cover and hit profit”
Focus on your growth & scale your operations
ENVISIONING OF A NEW REALITY FOR YOUR BUSINESS
Simply put, MyOutDesk equips entrepreneurs & business owners with tools, strategies, and virtual employees – and when combined, businesses have a competitive edge and find growth while efficient systems and processes are put in place.
MyOutDesk proudly provides additional free business growth guides, books, and strategy calls.
Experience The Difference
MyOutDesk can save you up to 70% on employment costs
Claim a free business strategy consultation & ‘Grow Virtual’ Guide
Did You Know? MyOutDesk’s origin story is set during the last global financial crisis of 2008. Yes, that’s right — our business started by scaling businesses with virtual assistants during a recession! Our first client in 2008 went from five to seventeen VAs with a completely revamped organizational model in short order, and he told MyOutDesk, “Our virtual professionals have shaved $250,000 off our monthly overhead.”
More than one task at a time
When your virtual assistant is working with you, they are working with everyone in your office, not just you. This means they are not only able to handle multiple tasks at once like being efficient with their time while also saving yours. Today’s use cases for these task-oriented professionals are vast.
Instagram can be used to your advantage when it comes to marketing your business. If you land the right followers, there’s a better chance that you will sell more products with less time and effort. In this article, we share with you some of the best ways to use Instagram for highlighting your business products and services.
Best ways to use IG for highlighting your business products and services
Post pictures of your products
Instagram is not just about pictures; it can also be used for selling products. Posting pictures of your products does not cost you a lot. In fact, there are many brands that sell their products on Instagram just like this. This method is very cheap and can help you connect with a large number of people.
Use hashtags and popular hashtags
Linking your Instagram account to popular hashtags and using them will help you reach a large number of people. Popular hashtags are used for promoting products, products, or services that are in high demand. Make sure to use short, catchy, and interesting hashtags when posting pictures of your products. Here are some to start with: #tbt #fbf #instadaily #followme #instamood #like4like #wisdomwednesdays
Short, but sweet captions
The captions you use should be short but still contain the keywords that people are looking for. It is best to use hashtags in your captions if you are trying to reach a large number of people.
Instagram stories can be used for making announcements and introductions. You can also use them to build relationships with the people who follow your account. An effective way to do this is by asking questions or posting polls.
Promote your business on Instagram
As mentioned earlier, if you want to grow your business on Instagram; you need to be active. Use Instagram for promoting it because it has many benefits. Keep in mind that all of the benefits are only available if you are active on Instagram. So, it is important that you post pictures and videos of your products regularly.
Use Instagram for advertising
If you have a business and want to promote it on Instagram, one of the best ways is to advertise. You will not be able to do this unless you are active on Instagram and invest time into posting quality pictures or videos regularly. You can also use viral hashtags that are used by people who want to share their pictures with a large number of people; this will help you to promote your business easily.
Create contests
Creating contests can help increase your sales because it gives people an opportunity to win your products or other interesting prizes. If you want your content to be successful, it is important that you make it interesting and unique.
Use location-based filters
If you want to promote your business in a unique way, using location filters is one of the best ways to do this because they help in highlighting specific locations in your picture.
Commenting on other posts is a great way to learn about new products and services that your audience may be interested in. Use these comments to amplify your brand with those who are interested in what you do. Use the hashtag of the post and reach as many people as you can with this social media strategy.
Post pictures using the special effects
Instagram allows you to add special effects to your pictures, which will help you get more attention from your followers. There are many different kinds of special effects available on the app that can help you link with your followers. There are also other ways that you can use Instagram to highlight products and services.
Don’t lift a Finger: Hire a Marketing Virtual Assistant
A great VA can also help organize a lot of the administrative tasks that come with managing a social media account. They can answer your messages, follow up on inquiries, and other general business tasks. This is a great way to free up time so you can focus on the good stuff — creating awesome content to engage your audience.
If you’re ready to take your Instagram to the next level and start getting real engagement from your audience, check out MyOutDesk today. Our professional VA’s can help increase engagement for all of your social channels — not just Instagram! So if you are ready to stop wasting time and money on poorly-managed social channels and start growing them into something special, then jump over to a free strategy consultation.
Focus on your growth & scale your operations
ENVISIONING OF A NEW REALITY FOR YOUR BUSINESS
Simply put, MyOutDesk equips entrepreneurs & business owners with tools, strategies, and virtual employees – and when combined, businesses have a competitive edge and find growth while efficient systems and processes are put in place.
MyOutDesk proudly provides additional free business growth guides, books, and strategy calls.
Experience The Difference
MyOutDesk can save you up to 70% on employment costs
Claim a free business strategy consultation & ‘Grow Virtual’ Guide
Did You Know? MyOutDesk’s origin story is set during the last global financial crisis of 2008. Yes, that’s right — our business started by scaling businesses with virtual assistants during a recession! Our first client in 2008 went from five to seventeen VAs with a completely revamped organizational model in short order, and he told MyOutDesk, “Our virtual professionals have shaved $250,000 off our monthly overhead.”
Here are some more tips for making the most of Instagram:
Start by following relevant users and pages in order to increase your chances of being featured on popular feeds.
Post consistently great content with an eye for branding consistency.
Include links to your website so followers can find out more about them if they’re interested.
Don’t be afraid to experiment by posting pictures with filters or sharing photos not edited to perfection.
Follow the best accounts in your industry and use them as inspiration for your own content. Instagram is about being creative, so have fun!
Use hashtags that are relevant to your industry or product and ask followers for help in coming up with ones that suit your work best. Also, if you’re not sure about a particular hashtag, search it on Instagram to see how many people are using it.
Don’t immediately assume that focusing on one platform is enough to market your business. Different platforms work for different businesses and, since Instagram is growing so rapidly, it may be a good idea to start using it for marketing.
Make sure you have all contact information clearly listed on your Instagram profile.
Use popular hashtags and tags that are being used by other brands in your industry to gain visibility.
When posting pictures, fill up the description with links to your website, Facebook page or any other social media account you might have. People will be more likely to check out the things you’re linking to if they understand that they’ll get something valuable from it.
It takes more than willpower to grow a successful business – you also need efficient strategies & business solutions to help grow & streamline your processes. Fortunately, there are a lot of tools out there that can help you do just that – without the cost.
MyOutDesk is proud to offer you our full collection of hiring, training, and professional development materials. Please use these free growth guides as a tool to fuel your company’s growth and expansion. These free business growth guides will help you achieve your goals and take your company to the next level.
Corporate sales development, Managing the sales cycle, How to persuade people? How to listen effectively?, Free scripts and templates for cold calling, Cold calling scripts, Objection Handling Guide
Free resources for virtual organizational development
Team Remote Productivity, Training guides, launch plans
There are several tools out there that can help you achieve the former in a sustainable way but only if you make it a part of your company culture. You will find below a series of free guides combined with action steps to help accelerate your growth.
Focus on your growth & scale your operations
ENVISIONING OF A NEW REALITY FOR YOUR BUSINESS
Simply put, MyOutDesk equips entrepreneurs & business owners with tools, strategies, and virtual employees – and when combined, businesses have a competitive edge and find growth while efficient systems and processes are put in place.
MyOutDesk proudly provides additional free business growth guides, books, and strategy calls.
Experience The Difference
MyOutDesk can save you up to 70% on employment costs
Claim a free business strategy consultation & ‘Grow Virtual’ Guide
Did You Know? MyOutDesk’s origin story is set during the last global financial crisis of 2008. Yes, that’s right — our business started by scaling businesses with virtual assistants during a recession! Our first client in 2008 went from five to seventeen VAs with a completely revamped organizational model in short order, and he told MyOutDesk, “Our virtual professionals have shaved $250,000 off our monthly overhead.”
