The rise of virtual data assistants:
Virtual data assistants are most effective in handling time-sensitive tasks. For example, if you have an important meeting that’s coming up in a couple of hours, it would be much more efficient to have the virtual assistant send out emails for you, rather than taking that time away from yourself to handle the same task.
Virtual data assistants can help you keep your schedule balanced and on track, maintain a tidy list of contacts and plans for the upcoming week, answer emails while you focus on more important matters, or even take care of all your social media updates.
Clean & Organized Data means results
While having the cleanest data available to your organization is important, it’s even more important that everyone in the organization that needs to see it be able to access and use it easily. Having an easy-to-use system for data management can save companies time and energy. For example, if a business has a report on their data management platform that another team member needs for a proposal, but they can’t find it, the project manager may decide to request a new report. With virtual assistants doing the menial tasks like updating CRMs and scheduling meetings or personal tasks like scheduling social media posts, everyone can be more productive.
Benefits vs. Costs
The benefits these virtual assistants provide far outweigh the cost they take from your day. A simple 30-minute shift in how you spend your time could make all the difference in how efficiently you handle your most important tasks. Virtual data assistants are especially useful for small businesses who want to automate their day-to-day without sacrificing customer service levels or quality of work.
Virtual assistants help get tasks out of your way so more important things can come about. They also increase efficiency by taking over repetitive administrative work such as updating contacts and calendars across various devices through cloud storage systems. Virtual data assistants are not just for busy executives but also for any individual who wants to spend their time and energy where it is needed most.
Common data management platforms & CRMs in business today
Using a data management platform, or commonly referred to as CRM (customer relationship management) software, can make it easier for you to manage your contacts, proposals and tasks. Some of these platforms are open source (free to use), some are paid online services and some are available on mobile apps.
The most common data management platforms include*:
Salesforce, Microsoft Dynamics CRM, Sage CRM Cloud, & Zoho CRM
*Not limited to dominant CRM platforms in specific industries. (Luckily, Virtual Data Assistants exist in all industries!)
Outsourced Assistants for Salesforce
Salesforce provides a variety of options for employees to outsource their data management needs such as Salesforce CRM Platform. This allows you to do certain tasks online with the assistance of an assistant while still sitting at your desk.
Virtual digital assistants for email
Email is one of the most time-consuming tasks a person can have on their desk or on their phone. A virtual email assistant takes on this responsibility easily allowing a person to focus on more important things the rest of the day. You can even have different assistants for different types or amounts of email work.
Putting Virtual Assistants to work in CRMs
CRMs like Salesforce can be accessed easily from any device, but sometimes the ability to take action could be limited or confusing. A virtual assistant can help with this by answering all fields and allowing you to take action on paperwork without having to search through the whole CRM for the same information. You can also have multiple virtual assistants for different tasks within CRMs such as email and proposals.
See For Yourself: A Closer Look at Virtual Assistants
The popularity and acceptance of virtual assistants will grow over the next decade. It is estimated that, in 2020, 40% of the entire US task force are virtual professionals. Today’s use cases for these task-oriented professionals are vast. “Freelance virtual assistant services” will be one of the biggest industries in terms of employment and global revenue by the end of the decade.
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Did You Know? MyOutDesk’s origin story is set during the last global financial crisis of 2008. Yes, that’s right — our business started by scaling businesses with virtual assistants during a recession! Our first client in 2008 went from five to seventeen VAs with a completely revamped organizational model in short order, and he told MyOutDesk, “Our virtual professionals have shaved $250,000 off our monthly overhead.”