Gotomeeting and virtual assistants

Do you need a virtual assistant? If you use GoToMeetings, here’s how they can help you to streamline your process in 2021.

 

GoToMeetings and a Virtual Assistant: 5 Things You Need to Know

Since companies are protecting customers and employees from the current pandemic, most meetings are taking place online. This may not just last for some more weeks, but potentially an extended period of time.

That’s why it’s vital to become great at running virtual meetings. There are best practices and easy-to-use technology out there for that.

Better yet, you could hire a virtual assistant to help you out with virtual meetings. These are the secretaries of the future. They are turbocharged with technology and marketing skills, and they work from home.

If you’re hosting online GoToMeetings, virtual assistants can help you to streamline your process in 2021. Here are 5 things you need to know.

1. Virtual Assistants Are Flexible

Virtual assistants are not full-time employees, typically. They are independent contractors and have the flexibility to work few or many hours. They can be hired through a virtual assistant website.

This means you can hire them only when you need them! Do you have an important GoToMeeting coming up? Then you only need to spend resources on virtual assistant services around the event, rather than all the time.

2. Virtual Assistants Help With Scheduling

The biggest pain is often finding the meeting time that fits into everyone’s schedule. It takes communication, effort, and scheduling – even for online meetings!

Well, you don’t need to do this on your own. Virtual assistants can schedule the meeting, send out reminders, and attach the right links. They may also answer any logistical questions that attendees may have about GoToMeeting.

3. Managing the Emails and Communication

You’d think you could save all communication for during the meeting. But virtual meetings often come with a lot of communication before the events for scheduling, during the event using the chat function, and after the event to send out recordings.

A virtual assistant will assist in monitoring incoming messages, sending our communications, and filtering through questions.

Moreover, they can capture real-time feedback during the meeting! This may include watching for visual cues while you run the meeting.

4. Test the Technology Ahead of Time

There’s nothing worse than the technology not functioning properly before a meeting. A virtual assistant can test the GoToMeeting environment beforehand. They can test the microphones and camera. They may even be able to offer technical advice for attendees who need to download the right software.

5. Appoint Them as a Facilitator

Virtual assistants are a great option as a facilitator during GoToMeetings. It’s tough to manage discussions or break out rooms when you’re trying to run an effective online meeting as well. A facilitator will also make sure all voices are heard during the meeting!

Optimize GoToMeetings With Virtual Assistants

It may be a major challenge to shift business operations online. If you want to make GoToMeetings work, you may have to adjust how your team works and hire a virtual assistant for support.

MyOutDesk equips you with strategies, tools, and virtual assistants that get the job done. With our services, you’ll build a competitive edge and put efficient systems in place.

Check out our services and schedule a free consultation! We’ll take the time to learn about your business and find the best solution.