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Best Job Types for Low Overhead & High Profit Teams

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Job & Workforce Trends in 2020

In today’s high-tech economy, a remote workforce helps to maximize profits, grow clientele, improve business capacity, and often outperform competing companies that have fewer remote workers.

  • 50% of the US jobs and the workforce have gone remote in 2020.
  • 73% of teams will have remote staff in the 10 years.
  • Globalization and virtual workplaces will play an increasing role, causing more fluid shifts and flows of talent.

 

 

The Future is a Remote Workforce

This is what we learned from over a decade of experience with virtual assistant.  With a remote workforce and the right systems in place, it’s now affordable for business owners to to scale operations and talent.

  • Increase your touch points to the most influential clients.
  • Double down on branding and marketing — differentiate yourself.
  • Focus on adding value to your clients, suppliers, and vendors.
  • Double down on your prospecting and outreach programs.
  • Optimize the work of key talent and stay more connected to your people.

    [Considering a Virtual Assistant?]

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Successful Businesses with Low Overhead & High Talent

  • Keep calm and thrive on. Now is the time to double down on the projects and ideas that will drive future growth and scale.

Did You Know? MyOutDesk’s origin story is set during the last global financial crisis of 2008. Yes, that’s right — our business started by scaling businesses with virtual assistants during a recession! Our first client in 2008 went from five to seventeen VPs with a completely revamped organizational model in short order, and he told MyOutDesk, “Our virtual professionals have shaved $250,000 off our monthly overhead.” 

  • Your Next 90 Days of Planning. One of the keys to thriving during a recession is to focus your time on finding out opportunities to thrive and survive during this uncertain time. Spend the next 90 days of quiet time for deeper planning and preparing.

There are a MILLION ways to leverage a Virtual Assistant

 

Best Job Types to Increase Your Talent & Capacity

 

Here’s the job types that MyOutDesk virtual assistant services can provide you — with the flexibility, scalability, and cost-savings to adapt quickly to today’s changing business & market conditions.

  1. Example Roles
  2. Best Job Types

 

In a recent survey, we asked our virtual professionals how they’ve grown with businesses. These are only SOME of the roles that our virtual assistants currently hold for their growing companies.

NOTE: Personnel through MyOutDesk are up to 70% less than costs of adding a traditional employee!

  1. Example Roles:

  • SDR – Sales Development Representative
  • Transaction Coordinator
  • Marketing Assistant
  • Client Care Manager
  • Utility Clerk
  • Researcher/Admin Assistant
  • Administrative Assistant
  • Solutions Assistant
  • Recruitment Specialist
  • Listing Assistant
  • Client Care Coordinator
  • Acquisitions Specialist
  • Support Coordinator
  • Operations Coordinator
  • Administrative Assistant
  • Loan Coordinator
  • Concierge
  • Executive Assistant
  • Client Concierge
  • Executive Assistant
  • Relationship Liaison
  • Internal Sales Assistant
  • Acquisition Assistant
  • Data Administrator
  • Listing Manager
  • Account Reconciliation Assistant
  • Realtor Partner
  • Client Care Assistant
  • Lead Manager
  • Business Admin Assistant
  • Real Estate Marketing Assistant
  • Transaction Coordinator
  • Compliance Assistant
  • Product Support Coordinator
  • Leasing Specialist
  • Client Services Coordinator
  • Admin Guy/Office Assistant
  • “Friend”

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Best Job Types

Here are lists of the four main job types that a virtual assistant can do to best uplift your business.

  1. General Administration
  2. Marketing

General Administration
Having a virtual professional tackle operations and administrative outcomes for you can go far beyond what a traditional assistant does, like answering phones and keeping your calendar. There are many more ways a virtual professional can help you administratively. Here are some concrete examples of my favorite things administrative virtual professionals do for our clients.

  • Virtual receptionist
  • Client care & relationship building
  • Screen calls & emails
    Loan processing
  • Administrative support
  • Accounting & bookkeeping
  • Lead management
  • Lead reporting
  • Recruitment
  • Agile project management
  • Performance reporting
  • Customer support

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Marketing
There are many things a virtual marketing virtual assistant can do for you to supercharge your company’s scalability. Focus your talented marketing professionals on the above sales tools and also on ideal client targets. If you know who buys from you and why your marketing virtual professional can really help drive your message out to the marketplace. 

  • Online marketing, listings & social media
  • Virtual showings & open houses
  • Webinars & speaking events
  • Marketing automation
  • Brand work
  • Design coordination
  • Collateral development
  • Repurposing content
  • Audio, video & multimedia
  • PR & paid advertising

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Sales Development & Inside Sales
A sales development representative can take over your prospecting and expand your lead generation efforts. Our inside sales virtual assistants will help you generate more leads, qualify them and allow you to focus on selling and generating commissions. In addition to warm & cold calling, our virtual assistants can assist you with lead screening & pre-qualification, lead nurturing, prospect & client follow-up calls & more!

  • Telemarketing & inside sales
  • Smart plans
  • Appointments
  • Warm & cold calling
  • Prospect & client follow-up
  • Lead nurturing
  • Recruiting assistant
  • MLS

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Service & Support
MyOutDesk virtual assistants provide the leverage you need to meet your customer service & support demand at a fraction of the cost of hiring full-time staff. Customer service outsourcing lets you work smarter, not harder, and help you invest your time in dollar-productive activities that matter.

  • Manage trouble tickets
  • Manage escalation calls
  • Run reports
  • Manage calendars
  • Update CRM
  • Customer training & education
  • Issue resolution

… and the list goes on! With a business strategy in place that leverages virtual talent, there are a million ways that virtual professionals at MyOutDesk will transform your business.

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Niche Specialities to Grow your Business

Transaction Coordinator
A Transaction Coordinator Virtual Assistant manages all the paperwork and deadlines involved in a contract transaction. They’re trained in every step of the selling process and tasked with monitoring progress from the time the seller accepts an offer through the steps involved in the close of escrow.

Become more effective by using a virtual professional transaction coordinator to handle the repetitive tasks involved with closing a transaction – such as gathering documentation & signatures, calling clients, completing paperwork, following up on contract terms & requirements, and ultimately creating a broker file for the completed transaction.

  • Manage signatures & documentation
  • Manage paperwork processing & deadlines
  • Coordinate inspections
  • Respond to contract terms
  • Compliance coordination
  • Communications liaison

Loan Processor
MyOutDesk loan processor virtual assistants can to manage all the paperwork and deadlines involved in your mortgage & lending transactions – including every step of the process, from contract to close, and everything in between!

  • Gather documentation
  • Cloud e-agreements management
  • Lender follow-ups
  • Documentation review
  • Internal reporting
  • Manage mortgage or lending pipeline
  • Communications liaison

Schedule your free Grow Virtual strategy call today & access more free guides.

Envisioning of a New Reality for Your Business

Simply put, MyOutDesk equips entrepreneurs with tools, strategies, and virtual employees – and when combined, businesses have a competitive edge and find growth while efficient systems and processes are put in place.

See what we are about, and schedule a free consultation with us. We’ll take the time to learn more about your business and offer solutions to find top talent and lower your operational costs.

MyOutDesk proudly provides free business growth business guides, books, and strategy calls. See what we are about, and schedule a free consultation with us. We’ll take the time to learn more about your business and offer solutions to foster top talent and lower operational costs for your company.

 

Keep Calm & Thrive On

Schedule your free Thrive strategy call today & access more free guides.

 

Speed For LEADS: Your PACE Makes Or Breaks Your Business!

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How fast is your lead followup? If it’s more than 5 minutes, you’re losing business — and you’re losing a lot of it. Believe it or not, while many companies still cling to the belief that it’s good to “wait a few hours” so they don’t seem desperate, the truth is that if you don’t follow up within the first 5 minutes, you won’t make the sale.

In the Lead Response Management Study, Professor James Oldroyd performed an in-depth study of response times & contact rates, and found that for every 5 minutes you wait, there’s roughly a 4x reduction in your chance of contacting the lead. If you wait more than an hour, your chances of contacting the lead are 10 times lower than if you’d called them in the first 5 minutes!

Keep in mind that 75% of prospects do business with the company that contacts them first. However, the average response time to an online lead is 44 hours and 50% of online leads never get a response! Why is there such a large disparity? In small business, the issue is usually that you’re busy with task-work and don’t have time to jump on new leads. With all the responsibilities on your plate, lead response often falls to the bottom of the list when in fact it should be a priority.

Improve your speed to lead time and never miss an opportunity again. MyOutDesk Real Estate ISA Virtual Assistants can give you the leverage you need to boost your business. Schedule your ‘Grow Virtual’ Strategy Session to find out how.

 

MyOutDesk can save you up to 70% on employment cost
Claim a free strategy consultation & downloads

 

According to studies, the odds of calling to contact a lead decrease by over 10 times in the first hour.


The odds of qualifying a lead in 5 minutes versus 30 minutes drop 21 times. And from 5 minutes to 10 minutes the dial to qualify odds decrease 4 times.

 

Online leads are a great source to grow your business and yet, they are extremely underutilized.  Many leads get resold over FIVE TIMES mostly because business owners like you don’t call them. Many leads prospect several Realtors before settling on one but keep in mind that first statistic we shared, 75% of prospects do business with the company that contacts them first!

A study by the Harvard Business Review revealed that contact within an hour of inquiry, you have 7x more of a chance to have a productive conversation compared to reaching out after over an hour, and compared to someone who waits 24 hours to contact a lead, you’re 60 times more likely.

In real estate, 64% of buyers and 66% of sellers end up working with the agent they speak with first, according to the National Association of Realtors. Those who are first-to-the-draw have a tremendous advantage.

As an example, let us tell you about one of our clients Amy and her ISA Virtual Assistant Rex. Rex is in charge of calling leads as soon as they enter their system. His speed to lead is extremely important and this sense of urgency was instilled in him from his first day with Amy. Aside from being tasked to make at least 100 calls a day, he is also given new leads that he must reach out to within 5 minutes of their query. Rex set 199 appointments in his first year alone and out of those, Amy has closed 142 transactions. This is 7 million in trackable sales volume and over $200,000 in GCI!

Amy, like many business owners we work with, simply could not take everything on herself. She realized that her team needed someone who could focus on their speed to lead time. So she hired and trained a Virtual Professional who could pick up the slack so she and the rest of her team could focus on what they needed to accomplish.

This is only one part of the whole speed to lead game, stay tuned as we will explore more strategies such as the best times of day to call leads, etc.

If you want to improve your speed to lead but know you can’t do it all yourself, book your ‘Grow Virtual’ Strategy Session with us today so we can have a conversation about how a MyOutDesk Virtual Assistant can help.

Experience The Difference
MyOutDesk can save you up to 70% on employment cost
Claim a free business strategy consultation & ‘Grow Virtual’ Guide

 

Winning Leadership Strategies In The Virtual Workplace

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Leadership is challenging, and when you add a virtual workplace into the equation, the level of complexity and complications go even higher. The qualities of a good leader are thrown more sharply into focus when you need to successfully manage a team that is entirely remote. There’s no such thing as “management by walking around,” or any of those leadership styles that benefit from being in an office.

While fundamentally, leadership stays generally the same, the unique aspects of being a leader in a virtual environment can be tricky. You’ve got to consider the logistical issues of scheduling across time zones, communicating virtually and overall, how you’re going to foster teamwork remotely.

Get the support you need to be an excellent leader to your virtual team. Schedule a consultation with us today to find out more!

 

MyOutDesk can save you up to 70% on employment cost
Claim a free strategy consultation & downloads

 

 

Foster Connections

It is crucial for you to create unity within your team and ensure that you are working towards the same goals. A study from Harvard University revealed that leaders need to develop a common identity and understanding for their virtual teams, as without it, virtual team members are especially prone to “us versus them” thinking and the perils of incomplete information. You can’t have soloists or teams developing within your team, everyone has to be enrolled towards a single purpose, despite the fact that they are working on different things. Create opportunities for you and your team to connect via weekly meetings and even online calls that are not solely about work. Create a team culture that everyone will feel comfortable and happy to be in.

 

Foster Communication

According to the aforementioned study at Harvard regarding digital work environments:

“Digital dependence often impedes information exchange, however. In face-to-face teams, participants can rely on nonverbal and contextual cues to provide insight into what’s going on. When we walk into an in-person meeting, for example, we can immediately sense the individual and collective moods of the people in the room—information that we use (consciously or not) to tailor subsequent interactions. Having to rely on digital communication erodes the transmission of this crucial type of intelligence.”

Communication is so important when you have a virtual team. Finding ways to ensure that there are many channels and platforms to communicate is imperative to your success. Always be clear about expectations and be open to any incoming information. Make yourself available to your team and let them know that sending over an instant message or a call is more than ok.

 

Manage your processes and information

Creating processes is very important, so is documentation. Make sure that both your processes and documentation are always up to date and organized. Over time, you will find that your processes need tweaks so analyze them and discuss frequently with your team to get them just right. Also, be sure that you religiously document and organize all your data etc. Hand in hand with your processes, this will be the foundations of your business and you must be the one to spearhead this.

The qualities you need in order to be an effective leader for a virtual team does not stray too far from what is needed of a leader in any other situation. Patience, openness, responsiveness and flexibility will always give you good results, all you have to do is pair those qualities with the strategies mentioned above and you will hit it out of the park for sure.

 

Grow Your Virtual Strategy Today!
Access the ‘Grove Virtual’ Guide
& Schedule a free consultation

Don’t lift a finger, have Virtual Assistants launch your New Podcast Episodes! [Pt. 1]

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How is it so that entrepreneurs in your networks are outpacing your own content production? They seem to whip up content instantly, like podcast episodes and social posts, throughout all major online media platforms.

Even on a tight budget, you can engage in full-time digital media presence — and save time while producing high-quality content. It’s no secret that your competitors with media steam-engines are leveraging assistant labor, namely virtual assistants.

Virtual Assistants are up to 70% less than the cost of a traditional employee and will work or you on a full-time basis. Virtual Assistants are the powerhouse behind quality podcasts, webinars, Youtube videos, Tweets, Facebook posts, Instagram photos, and Linkedin articles.

If you want to launch a high-quality podcast, but need to protect your valued time … you can launch your podcast and upgrade your online presence with a MyOutDesk Virtual Assistant!

 

Content Marketing with a Virtual Assistant — Everyone is doing it!

The secret business strategy that sets social media moguls apart is … leveraging virtual assistants (in many cases, more than one). Virtual assistants work for you full-time at up to 70% less cost than a traditional employee. Here’s what it takes to outcompete competitors.

If you do the math, you can get UP TO 3 full-time virtual assistants for the price of one traditional assistant! Save time for more important things by hiring a MyOutDesk Virtual Assistant.

Top talent Virtual Assistants bring you a huge return on investment.
Claim a free business strategy consultation & Thrive Guide

 

The Foolproof Method to Launch a Podcast with Virtual Assistants in Record-Timing: Instant Podcast Production 101

Like any entrepreneur, you have many content ideas and need to keep up with spreading your content everywhere. This is the recipe to produce and launch a Podcast immediately with a Virtual Assistant.

1) Introduction to the Re-Purpose System

The Re-Purpose System shows you how you can multiply your efforts and save time by repurposing content from one event or task. There are so many ways that your unique content can be proliferated out in the world when you have someone to do that cyber-legwork for you. 

Forming New Podcasts with Your Existing Content

To get started with making new podcast episodes, begin by taking inventory of all your unique content that you already have in storage: webinars, interviews, videos, guides, articles, and books.

Top talent Virtual Assistants bring you a huge return on investment.
Claim a free business strategy consultation & Thrive Guide

 

2) Video Interviews boost your social media, video + podcast content

Double dip (or triple dip) on your content by conducting video interviews. A single video interview can be edited for unique content in Youtube, Facebook video snippets, podcasts, and more!

Any time you are conducting a video interview, it’s best to record the video at this point. You can repurpose that in so many ways, including extracting the audio for podcasts

If you already have content that you can discuss by yourself, you can record your own video to create ‘host-only’ podcast content.

Start with a guest on a recorded Zoom Webinar and have an arsenal of basic field questions related to your industry or an overall theme.

Once the guest is confirmed, set a pre-recording/live huddle where you (the host) and the guest would talk and figure out exactly what the topic is, and how it fits your niche.

Between planning, setting the guest, hosting, recording, and editing, that takes a lot of time. So this is where you insert a Virtual Assistant(s). They can organize these interviews, and all you have to do as the host is show up. After the interview, virtual assistants produce, edit, publish, and promote these episodes on your behalf.

Software needed for Podcast Production

Using the right software — here at MyOutDesk, we use Adobe Creative Suite for video editing (and eventually sound editing for podcasts).

 

3) Increase podcast visibility through Apple iTunes & Google Play

There are many easy ways and platforms to do a podcast but the easiest method so far is:

upload to a main, streaming platform that generates an RSS feed (such as Soundcloud or Podbean) — then which you can submit to BIG ones like iTunes Podcasts and Google Play, instead of uploading to these big ones one by one. A Virtual Assistant will maintain your accounts for these platforms and allow you to effortlessly publish quality content on the regular.

 

Top talent Virtual Assistants bring you a huge return on investment.
Claim a free business strategy consultation & Thrive Guide

 

Thrive with MyOutDesk, your partner in the remote workplace serving 6,000 clients. Last year, we saved our clients $55 million as the highest-rated virtual assistant company with more than 500 verified 5-star business reviews.

PR Marketing doesn’t have to cost a fortune – Virtual assistants can land you media placements!

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Let’s face it, entrepreneurs, we could all benefit from giving a little more attention to our PR operations. Delegate your PR operations to an experienced, full-time Marketing-PR Virtual Assistant — at up to 70% less cost than a traditional employee! You can learn more in a free business strategy call with MyOutDesk.

How a PR Virtual Assistant can help your business in these times

While the economy is experiencing a downturn, your business can proactively focus their efforts on building their brand, nurturing relationships, and ultimately being of service. It’s a proven fact that PR efforts directly influence prospective customers, helping them remember your brand.

In turn, buyers will ultimately choose YOU when they’re finally ready to buy again!

Great PR brings together the art and science of communication to support the reputation of a business or brand. With an experienced MyOUtDesk Virtual Assistant at your service, you can develop an effective PR structure for your business today.

 

Tips for Building PR while Working Remotely

It’s important for any healthy business to effectively manage their PR. Take it from Elle, a PR Virtual Professional (as we like to call our virtual assistants, who are all professionals!) from MyOutDesk.

She connects with over 10 media programs per day to foster PR partnerships. This helps the business that she serves LAND multiple appearances in high-traffic radio, live television, interviews, webinars, and podcasts per week!

Here are Elle’s 6 GOLDEN tips to a relentless mentality for effective PR:

  1. If you want to land a placement, ASK!
  2. It’s all about adding value for those involved, not about you!
  3. Follow-up is GOLD. Respect the timeline set by the producer.
  4. Understand and honor their preferred mode of communication — EMAIL or CALL and stick to it!
  5. Be authentic.
  6. Research and listen to the prospect’s content! It’s important to understand the messages & values behind the program or show. 

 

A PR Virtual Assistant: Your last key ingredient to a thriving business strategy

The math is simple with an enormous ROI. You can lower your costs, reduce overhead, and leverage remote work for your business. It starts with a MyOutDesk Virtual Assistant.

With over 13 years of leveraging the power of remote work, we’ve gained the knowledge to help your business scale, increase profits, and allow your team members more freedom to focus on growth, all while lowering operational costs.

 

Top talent Virtual Assistants bring you a huge return on investment.
Claim a free business strategy consultation & Thrive Guide

 

Thrive with MyOutDesk, your partner in the remote workplace serving 6,000 clients. Last year, we saved our clients $55 million as the highest-rated virtual assistant company with more than 500 verified 5-star business reviews.

 

Grow When You’re Slow: Exclusive Offer on REAL ESTATE LEAD GENERATION – Vendor Love Promo Series

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MyOutDesk brings to our clients – Vendor Love!  Discounts on the products and services that we need during the crisis!  Sorry, we can’t help with toilet paper! :)

In 2018 only 5% of America worked from home, today that number is more than 50%! 

 

Vendor Love: Landvoice

 

This week, our featured company offer is Landvoice! Landvoice is the premier lead provider for the real estate industry. They are the preferred source for the best Expired, FSBO, Geo Farm, Call Capture, Pre-Foreclosure, and Old Expired leads.

Landvoice finds the most accurate phone numbers for your leads. They deliver the highest quality and quantity of owner contact information including cell phone numbers. State-of-the-art technology enables you to spend your time listing and selling homes instead of researching phone numbers.

Here is the thing, it’s our civic duty to stay productive, continue to provide our service/products to our clients, and add value to our communities. If you need help, or want to explore some ideas, book a Schedule a free Thrive Strategy Call today.  

 

MyOutDesk can save you up to 70% on employment cost
Claim a free business strategy consultation & Thrive Guide

 

Claim Your Vendor Love Offer

Learn More & Claim Offer: Here

 

Company Website: Link

Offer:

Right now, Landvoice will cover 75% of your first 3 months of Pro data so you get everything you need, every day, to list properties.
 
Go to 👉 https://bit.ly/3d8IZ0r and use discount code GIVE75 and get the daily Expireds, FSBOs, Pre-foreclosures, and unlimited Neighborhood Search.

Description:

Landvoice and MyOutDesk have partnered to bring this extraordinary offer to the real estate market. For a limited time, get started with Expired Pro, FSBOs, Neighborhood Search, and Pre-Foreclosures for only $427/qtr.

EXPIRED PRO These are the low-hanging fruit. They have already agreed to pay an agent commission, they just need a better agent. Using Landvoice, you find up to 95% of phone numbers for the listings in your MLS, including cell phones. Say hello to getting the numbers other agents can’t.

FSBOS Stop spending hours scouring classified listings. Landvoice automatically finds these listings on over 1,700 sites every single day. If there is a For-Sale-By-Owner, we’ll find it for you. 

NEIGHBORHOOD SEARCH Use this tool for unlimited searching of neighborhood data, including names, addresses, and phone numbers. Simply enter an address and Neighborhood Search will find this data for all the nearby homeowners.

PRE-FORECLOSURES Often overlooked by many agents, these homeowners may be very motivated to sell quickly. Simply choose a county and search from among thousands of records, including Notice of Default and Lis Pendens.

 

Claim Your Vendor Love Offer

Learn More & Claim Offer: Here

 

Survive and Thrive

We are here only for your success. That’s why we are offering zero-obligation strategy calls with free access to our guides and books.

Schedule your free Thrive strategy call today. We’ll map out a plan for attaining:

  • The CEO Mindset. Lead by example, double down, and gain market share.
  • Your piece of the $2.2 trillion stimulus money. Figure out which part of the stimulus you can benefit from. Understand how to gain free money through forgivable loans and grants.
  • Refreshed value. Understand what people want and need now, and how your business can respond to these demands.
  • Becoming an Exceptional Force – all while reducing operational costs. Reduce operational costs with virtual assistants, a forgivable expense through the SBA. Restructure to a remote workspace and create new plans with a CEO’s mindset.

MyOutDesk brings you 13 years of recession-tackling knowledge. We are committed to supporting your continued drive to champion a thriving business and support your local community during the COVID-19 health crisis. Schedule a free strategy call today.

 

Free Thrive Guide + Strategy Consultation

 

 

9 Best Real Estate Apps for your Remote Team

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There are so many Real Estate apps out there and some of them can be expensive. How do you know which ones are essential and how do you choose those that will be helpful for your business and your remote team? We’ve put together this list of free and affordable Real Estate apps to help in your research.

Add remote team members to run your apps, marketing and so much more from the MyOutDesk’s awesome Virtual Assistants! Schedule a GoRemote with MyOutDesk Virtual Assistants Strategy Session today to find out how.

 

HubSpot CRM and Sales Tool
With over 30,000 customers in 91 countries, HubSpot is one of the most widely used free CRMs and sales tools on the planet. The best part? It’s FREE. HubSpot is a CRM that also offers marketing and sales tools. With the free version of HubSpot’s software, it offers contact management, deal and task pipelines, email scheduling, email templates, and more.

Clozio
Custom checklists that keep you (and your team) on-track. Elegant calendars to keep your clients informed and engaged. All in one central place. A starter account is free! Realtors usually go for Clozio to stay organized. It allows you to keep clients on the same page for all the dates and to-dos that come along with a typical real estate transaction.

Broker Assist
Broker Assist is the on-demand agent-to-agent referral network and collaborative marketplace for real estate professionals. BrokerAssist connects agents and brokers in real-time on their outbound referrals and notifies them of inbound referral opportunities in their area. As well, BrokerAssist offers a marketplace solution for agents and brokers to collaborate on fractional assistance for deal-specific tasks (showings, open houses, inspections, etc). Broker assist is Free to sign up, free to request & assist, free referral networking.

Spacio
Spacio helps you maximize open house lead generation opportunities and increase ROI by automating lead capture for 100% follow up. Make the best first impression at your open house by inviting visitors to check in by filling out Spacio’s professional and elegant digital sign-in form. Accurately collect visitor information and automatically send follow up emails after your open house ends. No more unreadable handwriting, no more lost leads. Spacio offers a 30 day free trial and offers affordable packages for as low as $25 a month depending on your needs.

MyOutDesk
MyOutDesk is the leading provider of virtual assistants in real estate, generating massive GCI while cutting costs. With white-glove service and a stringently-vetted talent pool, MyOutDesk answers the needs for businesses to scale their operations and save time — at up to 70% less than a traditional employee. Realtors can access IPC and GPDR compliant productivity tracking software through the MyOutDesk Client Portal with MyTimeIn timesheets. They also offer virtual telecommunications software solutions, including VoIP and teleconferencing. MyOutDesk Virtual Assistants have professional experience in sales, marketing, transaction coordination, operations, general administrative management, and more.

Propertybase
Propertybase is a powerful website builder website / CRM combo for advanced lead generation and nurture. Its well-equipped CRM does pretty much everything a Realtor could need from managing projects, opportunities, and contacts. It makes lead and pipeline management easy with a customizable lead scoring platform. You can sign-up for a 14 day trial. Request a demo and decide how you want to proceed after that.

Amitree Folio
Folio attaches to your Gmail account and automatically organizes transactions, documents, and deal timelines that you can share with your clients. You can also sync calendars, set reminders, and even loop in service providers to make sure everyone is on the same page. It automatically detects a real estate professional’s transactions and organizes them in real time into Smart Folders. Sign-up is free.

Zillow Premier Agent app
Zillow Premier Agent offers a surprisingly robust free CRM that lets you import leads from Boomtown! or Realtor.com through Gmail. You can set up tasks, reminders, texts, and emails like any good CRM, but it also gives you a granular look at what your leads are searching for on Zillow in detail if you sign up for their My Agent program that makes you the only buyer’s agent your leads see on Zillow.

Feedback Pro
Feedback Pro works with you to help automatically reach out to realtors who have shown your listings and get relevant timely feedback from them that you can read and pass on to your clients, or have Feedback Pro send it along for you. If you use Supra or another electronic lockbox service, you can link your Feedback Pro account, further automating the feedback solicitation process. With a 30 day free trial, this is a tool that everyone should check out and see if it is worth the $20 a month after that.

Working from can make you feel isolated or like you can’t get everything that you need to do, done. With the help of these apps and all the amazing online tools that are available, you are now given the ability to stay on top of all the things you need to remotely, on your smartphone.  Now all you have to do is choose whether to completely handle these apps yourself or delegate them to your team, or a combination of both.

Adjusting to a Remote Work Setting: Understand the Tricks of the Trade from Professional Virtual Assistants

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Tsedal Neeley, a professor at Harvard Business School, says that there are simple ways leaders can help their employees stay productive, focused, and psychologically healthy as they work from home at this time. The right technology tools and clear and constant communication are more important than ever. She recommends that managers do an official remote-work launch, carefully plan and facilitate virtual meetings, and pay extra attention to workers’ behavior. For individual contributors, it’s critical to maintain a routine but also embrace flexibility, especially if you’re in the house with family.

Make your transition to working from home smoother with a MyOutDesk Virtual Assistant. Schedule your GoRemote with MyOutDesk Virtual Assistants Strategy Session today to find out how.

Tricks of the Trade:  Professional Virtual Assistants Tell All

MyOutDesk Virtual Assistants are top talent, selected through a stringent-vetting process. Some wisdom of getting familiar with remote work:

For many people, remote work is the new reality. How do corporate leaders, managers, and individual workers make this sudden shift? What can we do to maintain productivity, ease anxiety, and continue to effectively collaborate with both colleagues and external stakeholders? How quickly can we implement current best practices or develop new ones? Finally, could this big transition change the way we do business forever?

The vast majority of organizations are not well prepared to suddenly move their entire workforce into remote work, even though they’ve had portions of their organizations participate in dispersed work or even global collaboration. So no, this is an unprecedented type of scenario that we’re seeing today.

If you are a C-suite leader, CTO, manager or head of a department the number one this you need to address is that you have to make sure that your infrastructure is set up to accommodate your workforce, meaning that you have the equipment, the technologies available, and that you’re prioritizing appropriately – who needs what very quickly and ensure that you have the capacity to deploy the equipment and also to start training people at scale.

If you’re a manager, you’re thinking along those lines as well, but you’re also asking the detailed questions to ensure that individuals have the preparation at the home front to ensure that every individual has the capacity to dial into the office if they need to do that, to get work done, to get through firewalls and things. You need to make sure that every individual has access to the devices that they need and the skills that they need to use their devices. And you need to make sure that no one feels left out. You have to make sure that everyone’s included.

Every team, every group has to have a launch. This is some of the fundamentals or success factors in teams and groups. For a scenario like working from home, it’s even more important to begin a new way of operating with these launches. My suggestion is to do it using some form of enabling media that has a visual element like video conferencing – may be Zoom or Google Hangout, whatever you’re using in your organization. But something that can allow you to see other members of your group and you say to your team, “Hey, we have a new situation and I want us to talk about how should we communicate now that we’re on this new platform, how often should we communicate? What’s the best way for us to communicate? What are everyone’s preferences?”

Solicit the suggestions from your group and begin to reestablish a new way of engaging, a new way of communicating. Whatever you used to do, communication-wise, you want to increase those.

The other thing that you want to do is you want to establish how you’re going to remain connected formally as well as informally. One of the things that you’re going to lose when everyone is working from home, it’s going to be the water cooler conversations – the “let’s grab lunch together” or “let’s take a walk together” — that goes away. So you have to find ways to recreate this virtually.

Managers and colleagues need to ensure that everyone is adjusting to this transition well. Managers are not therapists and psychologists and they have to be very careful. But at the same time, managers have to be quite attuned to whether or not their employees are present, are connecting.

One of the biggest battles that managers are going to have as their employees or team members are now at home, is isolation. And they need to identify people that are isolating, that are withdrawing. They can identify those by seeing that people are withdrawn during regular meetings if they’re typically much more participative during group discourse. And suddenly they’re not, that’s a sign. If they’re much more verbose in their writing on email and suddenly they’re not, that’s a sign.

So once you observe that, it’s important to reach out and to check in to make sure that this is not a matter of people not knowing how to really engage and work remotely. Remote work is an actual learned skill. People don’t just do it well organically. So it’s important to help people, to coach people, to provide resources on how to do it well. So you have to figure out, is this a matter of people just don’t know how to do this and there’s a gap there that we need to fill, or is this because of isolation and dealing with world events? And if that’s the case, I would be prepared to connect people to employee resource groups to help people get through whatever struggles they may be going through that’s beyond the adjustment to working from home.

Flexibility is actually one of the greatest benefits of remote work. You can have these disciplined ways of starting your day and ending your day. Each individual can now adjust working habits to where they are most productive, as long as deadlines are met and commitments are kept. The most important thing is that managers have to trust their teams at 100%. You have to trust that people are working, that they are going to fulfill their responsibility. If you have hired and you have trained and you have competent people on your team, you give them full trust, you equip them, you support them, and your trust that they’re going to work. And you accept flexibility is part of the gift that comes with remote work, and you accept that their workday might look like an accordion and that is perfectly fine.

Ordinarily, productivity does not get affected by remote work. And in fact, the evidence we have is that productivity actually goes up with remote work. In order to stay focused, you must be disciplined, turn off all of the things that would draw us away and during a particular period, meaning cut off all access to external social media, television, etc. Do the things that you would do normally as you worked in the office, be very disciplined about those.

Keeping all these things in mind, it shouldn’t take too long for you or your team to adjust to a work-from-home set-up. You just need to keep supporting each other on a daily basis.

LAND 3 types of real estate CLIENTS in today’s lock-down NOW

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We’ve helped you identify the exact moments in a potential client’s life where you can plug-in and cater to their exact needs!

There are certain situations where you can provide value by way of helping them sell or buy a home during today’s lockdown. We’re helping you do the work here at MyOutDesk.

If your prospect numbers are dwindling, you can use our strategies and services as an effective tool. Hire a MyOutDesk Virtual Assistant to help you with these lead-generating strategies. Schedule a Double My Business Strategy call today!

 

Free Thrive Guide + Strategy Consultation

 

TODAY’S Three D’s: 3 Leads in the Real Estate Market During the Lockdown

 

(Types of Leads – and What you will offer)

 

1) Distressed – REO 

2) Double Mortgage – Short sell

3) Death – Probate

 

Find Leads with these 12 D’s:
A-B-C DO YOU KNOW YOUR D’S? 

MyOutDesk brings you the 12 D’s of Real Estate. With a Virtual Assistant, you can find leverage to zoom in on this situation and not only close a deal but improve the quality of someone’s life.

Find our guide to these 12 D’s, and better yet just schedule a no-hassle strategy call with MyOutDesk. We are here for your success!

 

Free Thrive Guide + Strategy Consultation

Blended Business Model: Remote Work in 2020 with Traditional Employees & Virtual Assistants

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We all know that businesses are thriving online in today’s information age. So why aren’t businesses proportionally blending their physical and remote practices?

Working from home is actually more productive than working from the office. According to studies from Stanford, it turns out work-from-home employees work a true full-shift (or more) versus being late to the office or leaving early multiple times a week and found it less distracting and easier to concentrate at home.

The fact that the Internet and other modernizations have globalized our economy gives you a chance to scale your business faster and further than ever before, using a blended business model, as many big companies do.

What exactly is a Blended Business Model?

A blended business model is an engineered organizational chart where part of an organization works in-house and another part works virtually.

Symptoms when without a Blended Business Model:

  • Company revenue productivity is suffering because most of your time as the CEO is spent on on-revenue efforts.
  • Your growth curve is flat because you’re stuck with administrative work.
  • You know you need support but do not want to go through the tedious process of hiring, only to have your hires leave after a period of time, thus putting you in a vicious cycle.
  • Your workload is starting to get overwhelming and the quality of your life is suffering.

Hiring Virtual Assistants solve a lot of problems and actually bring many benefits. For example, a full-time Virtual Assistant will cost you 25%-30% the cost of an in-house employee. A Virtual Assistant will have their own equipment and software, and will not take up any precious office space, so overhead costs are cut-down as well. Organizations like MyOutDesk cover HR concerns, benefits and even things like paid time off; while all you do is pay your monthly subscription.

Still curious about MyOutDesk Virtual Assistants? Schedule your Go Remote Business Strategy Session now to learn more!

 

Free Thrive Guide + Strategy Consultation

 

The Stats: Blended Teams Outperform Competitors

Stanford Studies have shown that remote workers show increased productivity by 16%. Those who work from home seem to be more focused with fewer distractions. They also found that employees working in open offices took 62% more sick days than virtual employees.

Deloitte’s Millennial Survey 2017 found that remote work arrangements are “strongly linked to improved performance and employee retention.” Furthermore, 38% of respondents reported they were likely to leave their current employer within the next two years, with many citing work/life balance and flexibility as major contributing factors.

Large companies are benefitting from using a blended employment model. In fact, a new regulation stemming from the Dodd-Frank Wall Street Reform and Consumer Protection Act has given us a clearer picture of the extent to which some of the largest U.S. companies employ global talent.

You might be surprised at the high percentages of global talent that successful companies have reported so far:

  • Kellogg: 80%
  • General Electric: 66%
  • United Technologies: 68%
  • Whirlpool: 80%
  • Merck: 55%
  • Honeywell: 58%
  • Hanes: 80%
  • Mattel: 78%
  • Wal-Mart: 35%

If these major companies employ this strategy, there is no reason that you cannot for your own business as well.

 

MyOutDesk can save you up to 70% on employment cost
Claim a free business strategy consultation & Go Remote Guide

 

Implications of Outsourcing: Virtual Assistants + Traditional Employees = Growth

Employing a Virtual Assistant means that the company is making an investment for the entire team and looking to achieve the next level of excellence and performance. A Virtual Assistant is a full-time addition to the organization, but they will work with you virtually. They can shoulder specific daily responsibilities, help maintain smooth operations, and allow the physical team more freedom to focus on their work.

Imagine not needing to take every distracting phone call anymore, until a relevant call is forwarded to you!

We’re helping to level the business playing field by helping small & medium-sized businesses offshore as the big companies have for years. It doesn’t mean that jobs are going away, but it does mean that more work is available and more income is generated because entrepreneurs finally have the affordable help they need to close more transactions & generate more commissions.

Don’t do this alone. Come out stronger with MyOutDesk.

Find the knowledge + positive support that you need NOW.
Claim a free business strategy consultation & Go Remote Guide

 

Virtual Assistants & Blended Teams

When we founded MyOutDesk 13 years ago, we realized that a virtual assistant living in the Philippines could do all of the clerical work online that an assistant could here in the USA for a fraction of the cost, and when we started helping small businesses to hire them we realized that it was a win-win proposition for everyone.

Virtual assistants have all the qualifications (and often more) than local labor, but at 1/3 the cost — which means you can afford to hire better help for a lower price, and you can afford to employ MORE of that help to grow your business. They’re high-quality labor, with great education and an outstanding work ethic, and available for wages that similarly qualified Americans typically won’t work for.

Blended teams are exciting because it finally means that entrepreneurs can employ a competitive advantage in their business formerly reserved only for top-tier manufacturing companies — like the folks who made your iPhone. Just like them, you’re able to delegate repetitive, non-dollar productive tasks to a virtual assistant, which in turn helps you focus your time & energy on what actually makes you money.

The fact that the Internet and other modernizations have globalized our economy gives you a chance to scale your business faster and further than ever before, using Virtual Assistant services. Demand for virtual talent is increasing because it works for most business owners. Simply put: it is good for business.

To learn more comprehensively about the blended business model (as well as other awesome strategy guides) schedule your Go Remote Business Strategy Session today and find our how a MyOutDesk Virtual Assistant can support you to boost your business.

 

Claim a free business strategy consultation & Go Remote Guide

 

Real Estate Virtual Assistants

Real Estate Virtual Assistants » Grow your real estate business & generate massive revenue with a quality Real Estate Virtual Assistant from MyOutDesk.

Mortgage Virtual Assistants » Stay focused on building relationships & business – that’s why mortgage & loan officers trust our virtual assistants.

IT Outsourcing » Rapidly scale your technology business and improve your customer service, support & retention with IT outsourcing from MyOutDesk.

HR Outsourcing » Industry leading HR & PEO organizations trust MyOutDesk virtual assistant services for the highest quality HR outsourcing.

Healthcare Virtual Assistants » Rapidly scale your Healthcare Organization by recruiting top-quality staff with MyOutDesk virtual assistants!

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