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Guard Against The Chaos: How to create Bulletproof Systems & Processes for your business

Cannabis & Legal Marijuana, Financial Planning, Framework, Healthcare, Human Resources, Insurance, Marketing, MOD Virtual Assistants, Mortgage, Property Management, Real Estate, Scale The Series, Technology, Vertical Markets

Focus on positive outcomes and continually take the next action of the most important thing. At MyOutDesk, we stress to our clients to continuously improving their operations for continued, optimal results!

If you can’t make that shift, you’ll quit growing – and your business will spend all its energy simply trying to replace churn. As people seek to maintain their livelihoods, it’s up to you to help produce what is needed by the community. You get paid to add value to our customers, clients, vendors, and the people in our communities. 

Instilling effective change to keep your business thriving must be adopted at all levels. Here’s how.

 

 

Experience The Difference
MyOutDesk can save you up to 70% on employment costs
Claim a free business strategy consultation & ‘Grow Virtual’ Guide

 

Learn: Bulletproof Systems & Process (MOD Style)

  1. Document the process (Play-Pause-Do)
  2. Add it to a system (IT & project management)
  3. Create a training guide
  4. Create a presentation about the standard
  5. Creating change – Name it, Brand it, Wear it, Teach it, Institutionalize it, Reward it.  

 

In today’s global economy, many companies are leveraging talent between both physical and remote employees. To prepare — when your organization implements a new remote work culture or hires a MOD Virtual Professional, they will need to be onboarded and trained like any other employee. At the same time, the team will determine and adapt to best practices, technological tools, and procedures for training a strong blended team.

 

Document the process (Play-Pause-Do)

Try the Play, Pause, Do Method. This method requires that every standard operating procedure has a video attached alongside all written documentation. What is it exactly? It’s step-by-step, documentation that outlines each of your processes and what to do when things go awry.

This method is part of crafting your Virtual Playbook. You will be amazed at how efficiently you can bring all employees up to speed when you have a play-by-play, documented process.

Craft your own FREE Virtual Playbook, and schedule your ‘Grow Virtual’ Business Strategy Session now to learn more!

 

Add it to a system (IT & project management)

Use a task assignment & management platform.

There are many services to choose from to help organize tasks and projects. Choose from Slack, Microsoft Teams, Workplace from Facebook, Monday.com, Trello, Asana, and many more.

Here at MyOutDesk, the Monday.com platform has worked well to keep our team organized.

 

Create a training guide

A standard operating procedure (SOP) is a set of step-by-step instructions compiled by an organization to help workers carry out complex routine operations. SOPs aim to achieve efficiency, quality output, and uniformity of performance while reducing miscommunication and failure to comply with industry regulations.

With any new hire, it is important to have SOPs in place. SOPs ensure that tasks are completed in a uniform manner throughout the organization. Download MyOutDesk’s FREE SOP Guide & Sample here.

 

Create a presentation about the standard

Use visuals to articulate your messages. Videos and images can greatly improve communication among virtual teams. Visual learning is the most effective training tool. Invest your time right and create video documentation to get your employees up to speed in working uniformly!

Video conference calls are the new (virtual) conference rooms and allow team members to show body language, facial expressions, posture, and hand gestures—all important aspects of communication. A more in-person experience encourages all to have more open communication and build trust.

Best of all — all video meetings can be recorded & used in the future. (You can save your breath a bit. No need to keep repeating yourself!)

Creating Change

Name it, Brand it, Wear it, Teach it, Institutionalize it, Reward it.  

The Organizational Change Model is a great framework to bring change into effect and to breathe life into any idea, any concept, any organizational culture change, and procedural change.

Here is the framework we use at MyOutDesk.

Let’s turn your list of ideas into existence. Pass them through this Organizational Change Model framework:

  1. Name it
  2. Brand it
  3. Wear it
  4. Teach it
  5. Institutionalize it
  6. Reward/Recognize it

Understand and apply the framework: Read more.

 

Don’t do this alone, but with the MOD Family.

Free ‘Grow Virtual’ Guide + Strategy Consultation

 

 

Allow an adjustment period and repeat key messages regarding the change intentionally and consistently. By doing so, you will get everyone on the same page. Consistently train and repeat key messages, as well as regularly use effective frameworks like SOPs and Play-Pause-Do!

 

The Recession-Proof Business

Achieve low overhead & high profit for your business during a recession, it takes top & affordable talents from MyOutDesk Virtual Assistants.

MyOutDesk virtual assistant services provide you with the flexibility, scalability, and cost-savings to adapt quickly to today’s changing business & market conditions.

The recession will eventually pass, and so when we come out of this thing, you will be the winner. Here’s a guide for thinking through all the things that you can do right now. Think through all the things missing or needs updating in your business.

 

 

Envisioning of a New Reality for Your Business

Simply put, MyOutDesk equips entrepreneurs with tools, strategies, and virtual employees – and when combined, businesses have a competitive edge and find growth while efficient systems and processes are put in place.

MyOutDesk proudly provides additional free business growth guides, books, and strategy calls.

See what we are about, and schedule a free consultation with us. We’ll take the time to learn more about your business and offer solutions to foster top talent and lower operational costs for your company.

Grow Your Virtual Strategy Today!
Access more business guides & Schedule a free consultation

 

Did You Know?  MyOutDesk’s origin story is set during the last global financial crisis of 2008. Yes, that’s right — our business started by scaling businesses with virtual assistants during a recession! Our first client in 2008 went from five to seventeen VPs with a completely revamped organizational model in short order, and he told MyOutDesk, “Our virtual professionals have shaved $250,000 off our monthly overhead.” 

July 13, 2020/by Jeremy
a set of falling dominues being stopped by myoutdesk virtual assistants

US Economic Recovery Tracker + Solutions for Your Business

Cannabis & Legal Marijuana, Financial Planning, Healthcare, Human Resources, Insurance, Marketing, MOD Virtual Assistants, Mortgage, Property Management, Real Estate, Scale The Series, Technology, Vertical Markets

From our businesses to our homes & our groceries, Covid-19 has disrupted every aspect of our lives. While CNN Business is tracking America’s economic recovery, we examine the most important points.

 

It’s safe to say — your business will never be the same post-pandemic.

  • Office workers have shifted to working from home (See also: Remote Work Success)
  • Millions of other Americans have filed for unemployment  (See also: Labor Market Opportunities)
  • Essential workers in hospitals & grocery stores are hailed as everyday heroes

 

During the pandemic, Americans have tightened their spending and chosen to save more, as they grapple with a historically weak job market. (See also: Preparing for AFTER COVID-19)

 

It definitely got harder to sell your home during the pandemic. No open houses. Virtual closings. And many owners hesitated to put their homes on the market. (See also: Virtual Residential Real Estate Trends)

 

MyOutDesk can save you up to 70% on employment costs
Claim a free business strategy consultation & ‘Grow Virtual’ Guide

 

As of July 4th, the total hours worked in small businesses is down 52.61% since before the pandemic.

 

The unfamiliarity of what the future holds is the source of the roller-coaster of emotions. And, the best best way to ultimately overcome this recession is to ramp up on staying informed and mitigating risk.

One factor has remained the same — businesses and customers want speed & efficiency. And in today’s stay-at-home culture, experienced virtual assistants who are well-practiced in providing an effective remote operation are the key to business growth.

 

Solution: Why Virtual Assistants?

You are probably wondering, why hire a Virtual Assistant then? Why not just hire someone in-house? If cost was your immediate concern then a Virtual Assistant is exactly what you need. You save on office space, you don’t need to buy the equipment and if you work with a company like MyOutDesk, all HR concerns are handled for you. Beyond the monetary cost is lower, you will also have a larger pool of talent to choose from, thus guaranteeing that you find a perfect match for you and your business.

 

Dynamic business duo Olivia Cooley & Charles Pulliam share:

“Without virtual assistants (VAs), it limits us and we have more responsibilities in-house. A VA is significantly more affordable to the business pattern. We get more value for the price. This is essential and instrumental for our growth, not only now but long-term… 3 to 5 years out, we will continue to grow our number of VAs.”

 

Achieve more – the first step is getting the help you need to reach the next level in your business. Schedule your free ‘Grow Virtual’ Strategy Consultation’ to get started today!

 

It’s time to maximize your productivity:
Leverage virtual assistants!

‘Grow Virtual’ with MyOutDesk Today

Access more business guides & Schedule a free consultation today!

 

July 13, 2020/by Jeremy
a myoutdesk webinar with video mastery by tony giordano bestselling author o the social agent 2.0

Ultimate Marketing: Video Mastery | with Tony Giordano, Social Agent 2.0

Marketing, Marketing, MOD Virtual Assistants, Webinars

Take your video mastery to the next level…

  • EVERY Professional Needs Video: Increase your credibility and connection to people with different types of bio/promo videos.
  • EVERY Brand Needs Video: Does your brand name (as a product, service, agent, or team) have a video?
  • EVERY Database Needs Video: How often does your list hear from you and how often is it via a video?
  • EVERY Testimonial Needs Video: There is nothing better than someone else bragging about you. Testimonial videos are HUGE!
  • EVERY Product Needs Video: Show ANY product, service, or house with a video that matches what you’re listing (yes, ANY listing)

 

It’s time to maximize your Marketing productivity:
Leverage virtual assistants!

‘Grow Virtual’ with MyOutDesk Today

Access more business guides & Schedule a free consultation today!

 

Stop using only photos & plain text.

You already know video is important, but what are you doing to implement it in your business at the highest level possible? Whether you sell B2B services, insurance, loans, $100k homes, or $10M homes, you MUST adapt with video marketing and create a habit in practicing it.

Remember, the brain retains visuals more than text — 95% of messages are retained with using video, and only 10% with using text.

Since 2009, Tony Giordano has used video for over 10 years in his business, now multiple businesses, and coaches clients of his to do the same. Tony will show you how to get more business with simple videos easy to create. You’ll walk away with proven steps that anyone can follow to create videos that get results.

So how do YOU create effective videos easily and on any budget?

In this webinar, learn how to…

  • Set more appointments with these tried and true 1-to-1 videos
  • Create videos on any budget, even if you have no budget
  • Take baby steps now for real results, then grow your budget on proven ROI

 

“I can’t imagine my businesses without MyOutDesk VAs! Shout out to our MyOutDesk VA Joycee!” —Tony Giordano, Author of the bestseller, The Social Agent 2.0

 

Free ‘Grow Virtual’  Guide + Strategy Consultation

 

Don’t Lift a Finger with a Marketing Virtual Assistant

Virtual Assistants are up to 70% less than the cost of a traditional employee and will work for you on a full-time basis. Virtual Assistants are the powerhouse behind quality podcasts, webinars, Youtube videos, Tweets, Facebook posts, Instagram photos, and Linkedin articles.

 

Distinguish Your Business From the Rest

Even on a tight budget, you can engage in a full-time digital media presence — and save time while producing high-quality content. It’s no secret that your competitors with media steam engines are leveraging assistant labor, namely virtual assistants.

 

Ready to take over the market share in your field with virtual solutions? MyOutDesk can save you up to 70% on employment costs with experienced, full-time virtual assistants. To book an interview with those in our talent pool, click here. 

 

Don’t do this alone, but with the MOD Family.

Free ‘Grow Virtual’ Guide + Strategy Consultation

 

You are one call away from saving time & closing more deals than you ever had.

Access Tony’s special offer, including a HUGE discount.

July 13, 2020/by Jeremy
a balancer of value at myoutdesk vs higher price at others

The True Value of Remote Staffing | MyOutDesk vs. “The Other Desks”

MOD Virtual Assistants, Vertical Markets

Other companies are hurting the trust that businesses have for virtual assistants — MyOutDesk competes with the best overall value of virtual assistant solutions.

Read more
July 12, 2020/by Jeremy
a phone with a rate experience checkmark graphic and 5 stars and submit button with virtual reviews

Virtual Assistant Platform for Scaling Business

Accelerator, MOD Virtual Assistants, Technology

Remote work presents new opportunities for many businesses — from lowering overhead costs to hiring competitive, global talent.

Not only can you save up to 70% on employment costs with virtual assistants, MyOutDesk also created the top Virtual Assistant Platform to manage your team’s overall productivity & performance.

 

Book a strategy call:
Learn more about the top virtual assistant platform today!

 

Best virtual assistant platforms

We’ve scoured through the internet to find all the reviews for the best virtual assistant platforms & companies. MyOutDesk is consistently named one of the best virtual assistant companies out there.

MyOutDesk is named as the TOP virtual assistant company by:

  • Time Doctor: Top 30 Virtual Assistant Companies of 2020
  • Hubspot: 30 Virtual Assistant Companies & Services to Make Your Job Easier
  • Hooquest: Best Virtual Assistant Companies in 2020
  • Fit Small Business: How to Hire and Use a Virtual Assistant

Take a moment to compare, and see why MyOutDesk is the top choice as a virtual assistant provider! MyOutDesk is your partner in the remote workplace with over 15 years of experience serving 7500 clients. Last year, we saved our clients $55 Million Dollars as the highest-rated Virtual Assistant company with more than 800 verified 5-star business reviews & testimonials.

 

MyOutDesk can save you up to 70% on employment costs
with experienced, career virtual assistant professionals.

 

Remote Work Has Never Been Managed Easier

High-caliber providers of virtual assistants & remote work services should provide you with the tools you need to easily manage and track the productivity of your virtual assistant & remote employees.

Typically, when you hire a virtual assistant, you have to provide these kinds of productivity tracking systems yourself. MyOutDesk understands the importance of having these systems in place, so we created the top virtual assistant platform for our clients.

Manage your virtual assistant’s (or assistants’) department, teams, service accounts, schedule & PTO, and payroll.

  • Real-Time Visibility – This feature allows you to have real-time visibility into your Virtual Assistant’ productivity as they are working during their shift. You get real-time status updates, so you are never left in the dark as to what your Virtual Assistant is working on!
  • Billing and Invoicing – Through our client portal, you can also keep track of your billing and invoices. You can manage your information and view and print your invoices as well. You won’t need to wait for anyone to send you your invoice or call anyone as all the information will be ready for you here.
  • Work History – On MyTimeIn, you will be able to access historical data on your Virtual Assistant’s work hours.
  • Support – If you need any assistance with your Virtual Assistant, say, for example, you need help to train them on a particular system, or you want to change their schedule—whatever need arises, you can get support by merely logging in to our Client Portal.
  • Manage Email Preferences – You can set your preferences in receiving emails from us through here as well.
  • Scheduling & Timesheets – In-house scheduling software that ensures your Virtual Professional is on time and productive.

 


Claim a free ‘Grow Virtual’ Guide & strategy consultation

 

A more efficient team, anywhere

MyOutDesk’s MyTimeIn software allows teams to stay accountable and track productivity effortlessly. Managers can access IPC- and GPDR-compliant productivity tracking software through the MyOutDesk’s Client Portal with MyTimeIn timesheets.

If you never had success with a past remote employee or past virtual assistant, it’s probably because you weren’t equipped to keep a distanced worker accountable.

 

MyOutDesk MyTimeIn: Team Productivity Software

 

Stronger with the MOD Family.
Experienced, career virtual assistant professionals

 

The Stats: Blended Teams Outperform Competitors

Stanford Studies have shown that remote workers show increased productivity by 16%. Those who work from home seem to be more focused with fewer distractions. They also found that employees working in open offices took 62% more sick days than virtual employees.

Deloitte’s Millennial Survey 2017 found that remote work arrangements are “strongly linked to improved performance and employee retention.” Furthermore, 38% of respondents reported they were likely to leave their current employer within the next two years, with much citing work/life balance and flexibility as major contributing factors.

Large companies are benefitting from using a blended employment model. In fact, a new regulation stemming from the Dodd-Frank Wall Street Reform and Consumer Protection Act has given us a clearer picture of the extent to which some of the largest U.S. companies employ global talent.

You might be surprised at the high percentages of global talent that successful companies have reported so far:

  • Kellogg: 80%
  • General Electric: 66%
  • United Technologies: 68%
  • Whirlpool: 80%
  • Merck: 55%
  • Honeywell: 58%
  • Hanes: 80%
  • Mattel: 78%
  • Wal-Mart: 35%

If these major companies employ this strategy, there is no reason that you cannot for your own business as well.

 

Claim a free ‘Grow Virtual’ Guide & strategy consultation

 

July 5, 2020/by Jeremy
a person working on a tablet with a virtual graph above it

The Remote Work Success Method ☑: Creating Systems & A Culture of Productivity

Accelerator, MOD Virtual Assistants

Launch your remote teams & virtual assistants the right way & get results sooner with this checklist!

How to prepare for collaborative & productive remote work

In today’s global economy, many companies are leveraging talent between both physical and remote employees. 

When your organization transitions to remote work or hires a virtual assistant, they will need to be on-boarded and trained like any other employee. At the same time, the team will determine and adapt to best practices, technological tools, and procedures for training a strong blended (remote & physical) team.

Luckily, MyOutDesk offers training materials and resources that will help prepare you to interact successfully with a virtual team member. We equip all clients with a service portal, a dedicated account manager, and a virtual solutions trainer.

 

MyOutDesk can save you up to 70% on employment costs
Claim a free business strategy consultation & ‘Grow Virtual’ Guide

 

 

Remote Team Success: Launch Checklist – ☑

Setting clear objectives is foundational to a successful team. On a weekly basis, reiterate your goals and procedures to allow the team to access how they can best contribute. When virtual professionals are given a collaborative space to voice their thoughts, you can see how productive and collaborative remote teams can be for your business.

To ensure our ongoing success, ensure you clearly note procedures on:

 

✔ Phone/email/messaging

Encourage open communication, and use the platform as a means to carry the same conversations that you would otherwise have in the office.

How will you communicate and how often?

    • Establish the best way to communicate – preferably via a real-time medium such as:
      • Skype, Google Meet, Ring Central, Slack, and/or a VOIP phone system
    • Discuss alternate means of communication – email, text
    • Client can provide VP with an office email specific to their role in the business  
    • Leverage different types of communication with VP, not just email

 

 

✔ Training and Supervision

Neuroscientists and psychologists proved that it takes about 90 days to solidify a habit. The same goes for a remote team still figuring out how to work best together—for successful adoption, allow an adjustment period and repeat key messages regarding the change intentionally and consistently. By doing so, you will get everyone on the same page.

What is your plan for training for your Virtual Professional and who is the main point of contact?

    • Refer to SOP Framework & Play, Pause, Do
    • Foster an effective work culture: Building a Remote Culture & Organizational Change Model

Consistently train and repeat key messages, as well as regularly use effective frameworks like SOPs (Point 3) and Play-Pause-Do (Point 7). These guides are part of the 7-Figure Business Roadmap, and additional resources are available through a free strategy call with MyOutDesk.

 

✔ Productivity

A variety of organizational tools will help employees and the business stay productive. Here are some tips and trips to immediately keep teams accountable and for managers to recognize patterns in productivity. Remember that during an adjustment period to remote work, employers should not expect employees to immediately produce the same amount of productivity.

When will you set up Virtual Professional logins to essential tools such as CRMs or other databases?

    • Use a password manager, like 1Password.
    • Manage projects & tasks with Trello, Asana, or Monday.com.
    • Store files on a cloud drive, like Google Drive.

 

 

✔ Scheduling

Videos and images can greatly improve communication among virtual teams. Video conference calls are the new (virtual) conference rooms and allow team members to show body language, facial expressions, posture, and hand gestures—all important aspects of communication. A

Find time to meet regularly & Confirm Virtual Professional work schedule & client availability restrictions

    • Manage schedules & track productivity on the MyTimeIn Client Portal
    • Submit support tickets for further assistance

 

Key Takeaways

Remote work requires an adjustment period for all employees. A business cannot simply apply the same systems and procedures from the physical office and expect the same productive output immediately. Treat the transition to remote as a retraining process where employees need to relearn how to work effectively in this new environment.

It is important for the management to maintain a fully supportive and flexible state of mind. Encourage and communicate a reasonable adjustment period for allowing mistakes, offering training, and consistently repeating key messages in order to foster a fully functional remote workforce. Key themes to embody at this time are that your team is a connected, supportive, and positive force; and mistakes are reinterpreted as positive opportunities.

We have a vested interest in your success! Every MyOutDesk client wants to maximize the ROI on their investment in virtual assistants. Our CEO Daniel Ramsey hosts a live mastermind discussion with MyOutDesk clients and discusses tactical, practical & utterly invaluable strategies to best utilize a virtual assistant while you scale your business!

 

It’s time to gain market share new by leveraging virtual assistants!

‘Grow Virtual’ with MyOutDesk Today

Access more business guides & Schedule a free consultation today!

 

June 27, 2020/by Jeremy
a businessman working with his virtual assistant virtual team myoutdesk

Excellent Executive Coaching: Remote business hacks in the changing market

MOD Virtual Assistants, Podcast

The Excellent Executive Coaching Radio Show is all about helping you thrive in the most challenging coaching situations. The program aims to support you in bringing your coaching to the next level.

EEC 128: Thriving While Going Remote

Link to Podcast

‘Grow Virtual’ with MyOutDesk Today

Access more business guides & Schedule a free consultation today!

 

MyOutDesk CEO Daniel Ramsey is interviewed by Dr. Katrina Burrus, MCC, and discusses the following:

  • How do entrepreneurs take their businesses + employees to remote work & stay productive?
  • What are some of your favorite business hacks to increase efficiency and productivity in this changing market?
  • How do you lead in a crisis with a CEO’s mindset?
  • What to say to your clients, vendors, and employees?
  • How do you benefit from, manage & motivate: virtual professionals, virtual teams, a geographically dispersed team, a distributed team, or a remote team?

Daniel Ramsey is the founder & CEO of MyOutDesk, the highest-rated Virtual Assistant company in the marketplace with over 800 5-star reviews, and over 15 years of experience, serving more than 7500 clients across the US and Canada. 

 

HERE’S HOW BUSINESSES ARE THRIVING TODAY

MyOutDesk has the secret sauce for businesses to tackle the market downturn in this health crisis. Don’t just take our word from it–here’s what our clients are saying:

 

“We were up and ready to operate in this new change environment instantly. MyOutDesk completely transformed our office, and we were already set up for remote work.”  — Daniel Del Real, client of three years

 

“We are doubling down on hiring more and preparing to expand in a way that we’ve never done in the past. This moment provides us with the opportunity like nothing that we’ve ever had before.” — Charles Pulliam, MyOutDesk client

 

 Daniel also shares his new book, “Scaling Your Business with MOD Virtual Professionals: How to Drive Revenue, Save Time, and Create Your Dream Company.”

We are giving away this book for free and also a timely resource amid today’s health crisis, called the“Go Remote Fast Guide.”

MyOutDesk proudly provides free business growth business guides, books, and strategy calls. See what we are about, and schedule a free consultation with us. We’ll take the time to learn more about your business and offer solutions to foster top talent and lower operational costs for your company.

 

‘Grow Virtual’ with MyOutDesk Today

Access more business guides & Schedule a free consultation today!

 

THE WORLD IS TRANSITIONING TO REMOTE WORK AT AN ALL-TIME RECORD.

 Headquartered in Sacramento, California, MyOutDesk has over 15 years of experience serving over 7500 SMBs, and we know for a fact how businesses benefit from leveraging our business strategies and virtual assistant services. US and Canadian entrepreneurs have longtime success in leveraging our virtual solutions for business success.

 

Learn how to stay ahead of your competition & actually gain market share.

Schedule a free, personal ‘Grow Virtual’ Strategy Session – and you’ll also receive our complete collection of business strategy guides!

 

About EEC Podcasts

The EEC podcasts are sponsored by MKB Excellent Executive Coaching that helps you get from where you are to where you want to be with customized leadership and coaching development programs. MKB Excellent Executive Coaching offers leadership development programs to generate action, learning, and change that is aligned with your authentic self and values. Transform your dreams into reality and invest in yourself with coaching programs to reach your goals.

The host is Dr. Katrina Burrus, MCC, founder and general manager of www.mkbconseil.ch a company specialized in leadership development and executive coaching.

 

MyOutDesk can save you up to 70% on employment costs
Claim a free business strategy consultation & ‘Grow Virtual’ Guide

 

June 26, 2020/by Jeremy
a virtual figure walking across a bridge of wooden blocks with the gap filled with myoutdesk

PEOS & HROs that Outperform the Competition (Professional Employer & HR Organizations)

Administrative, Human Resources, MOD Virtual Assistants

PEOs & HROs increase performance & profits with help of virtual administrative assistants.

Professional Employer Organizations (PEOs) & Human Resource Organizations (HROs) are known best for helping client companies accelerate their growth. On the other hand, what are the businesses and services that help accelerate the growth of PEOs? 

The answer is simple: Teams with virtual assistants & remote employees outperform competitors.

 

“Anybody who’s gone to business school in the last 20 years has had 1 commandment hammered into them: if it’s not your core business, outsource it.”

— Pat Cleary, President & CEO
National Association of Professional Employer Organizations (NAPEO)
(Full MyOutDesk Interview: Link)

 

MyOutDesk can save you up to 70% on employment costs
Claim a free business strategy consultation & ‘Grow Virtual’ Guide

A Strategic B2B Workforce

While PEOs allow their clients the opportunity to contain costs by offering their expertise in payroll, benefits, compliance, and further HR functions — PEOs can often overlook one important strategy to contain labor costs of their own.

The strategy is to leverage virtual labor in order to undercut the high costs of daily administrative work. Allocating virtual labor is a known secret that leading B2B companies across the US leverage to enhance their workforce, all the while significantly undercutting costs. By hiring top talent virtual assistants, PEOs can also optimize their capital investment. PEOs, in turn, can grow revenue and dramatically reduce costs.

Businesses with virtual administrative assistants report:

  • Growing service capacity and higher employee morale
  • Sustainable overhead costs and higher net profit margins
  • More efficient internal processes
  • Increased output and client satisfaction & rapport

How can a virtual assistant help with your general administrative needs for your PEO?

The virtual assistants protect the company’s valuable time and shoulder many of the repetitive daily duties, such as:

  • Reception calls, recruitment, sourcing, and intake conversations
  • Time and attendance
  • Transaction coordination, bookkeeping, and expense accounting
  • Calendar scheduling, event coordination, and travel arrangements
  • Reporting, CRM updating, and IT support

By offsetting general administrative work, current company employees can focus their efforts on expanding services and addressing more critical and strategic initiatives.

Industries that benefit from reduced administrative labor costs with virtual assistants

The following sectors have virtual assistants as an integral component of their workforce. These types of businesses trust MyOutDesk to provide top talent virtual assistants:

  • Healthcare
  • Real estate and property management
  • Mortgage and lending
  • Human resources and PEO
  • IT and technology
  • And all high-profiting industries

These businesses have found concurrent success in scaling and profiting, often outpacing their competitors. PEOs seeking solutions to reduce general administrative costs can also grow their operations with virtual assistants. 

Is it safe for PEOs to use virtual assistants?

PEOs who choose a reliable virtual assistant service provider with thorough qualification procedures ensure high-quality virtual talent. MyOutDesk has a strong reputation for providing virtual administrative assistants, built on:

  • A stringent talent matching process that uses detailed work experience profiling.
  • A comprehensive candidate vetting process unmatched by any other outsourcing provider.
  • FBI-grade background checks.
  • DISC personality matching to ensure the most experienced, educated, and skilled virtual assistant services possible.

An unparalleled distinction of MyOutDesk among many virtual assistant providers is its high standard of service to its clients and virtual assistants. The company provides uninterrupted support services for client businesses and virtual assistants with dedicated trainers and solutions managers. Virtual assistants receive competitive benefits and medical at MyOutDesk, upholding high work morale. Hiring a highly qualified, full-time virtual assistant from MyOutDesk is safe as well as cost-effective — often costing 60% less than hiring a full-time in-house employee.

 

‘Grow Virtual’ with MyOutDesk Today

Access more business guides & Schedule a free consultation today!

 

The future of virtual assistants in PEO

The value proposition that many PEOs claim is that they are helping to maximize the human capital investment for any business. Successful PEOs must also practice this belief within its internal operations as a business development strategy.

With over 900 PEOs in the US providing services to 175,000 small and mid-sized businesses, the industry expects to grow and serve beyond its current 3.7 million worksite employees. Hiring virtual assistants increases opportunities for PEOs to simultaneously scale with reduced overhead costs and invest in the growing salaries and benefits of in-house employees.

Virtual administrative assistants can help maximize profits, grow clientele, improve business capacity, and outperform competing human resource organizations, administrative services organizations, and PEOs.

Partner with MyOutDesk

Since 2008, MyOutDesk has delivered the highest quality virtual assistant services to businesses across the US and Canada – including 36 of the RealTrends™ Top-100 ranked teams in the US.

 

‘Grow Virtual’ with MyOutDesk Today

Access more business guides & Schedule a free consultation today!

Continue reading:

  1. MOD Webinar with Vic Tanon, CEO of Emplicity & NAPEO Board Member
  2. MyOutDesk Webinar with Pat Cleary, NAPEO President & CEO
June 26, 2020/by Jeremy
b2b sales show what ceos need to know about leading a remote team with daniel ramsey logan lyles myoutdesk

B2B Sales: What CEO’s Need to Know About Leading a Remote Team

MOD Virtual Assistants, Podcast

Sweet Fish Media has launched over 100 podcast programs, totaling over 1,600 episodes! Their flagship podcast, The B2B Sales Show, is known to be the only B2B podcast to broadcast 7 days a week.

 

In this episode, Logan Lyles interviews MyOutDesk CEO Daniel Ramsey to help businesses, managers, employees, entrepreneurs manage this time where everybody is going remote.

The point of owning a business is that it should free you. The only thing you can’t buy more of is time. Daniel wants to help as many entrepreneurs as possible regain their time and lead a remote team as they scale.

 

Learn how to stay ahead of your competition & actually gain market share.
Schedule a free ‘Grow Virtual’ Strategy Consultation

 

HOW TO BEST TRANSITION TO A REMOTE WORKFORCE AND FIND TALENT USING THE CEO MINDSET

Tune in to understand how MyOutDesk has helped businesses scale and grow with virtual assistants primarily in sales, marketing, and operations for over 15 years and7500 clients.

  • Talented workers from around the world who help U.S. & Canadian businesses attain real leverage.
  • The proven benefits of remote work: improved productivity & employee happiness
  • Tips and advice on promoting an effective workplace.
  • Thriving and staying productive with the CEO Mindset. It’s our civic duty to stay productive at this time to add value to people and businesses.
  • Virtual staffing done right—the “easy button” for talent. Top talent for 70% less cost than a traditional administrative assistant.

Daniel also shares his book, “Scaling Your Business with MOD Virtual Professionals: How to Drive Revenue, Save Time, and Create Your Dream Company.”

MyOutDesk proudly provides free business growth business guides, books, and strategy calls. See what we are about, and schedule a free consultation with us. We’ll take the time to learn more about your business and offer solutions to foster top talent and lower operational costs for your company.

 

June 26, 2020/by Jeremy
a myoutdesk virtual assistant working on their laptop virtually

Why Tracking Citations Matter (SEO Tips You Need To Know)

Marketing, Marketing, MOD Virtual Assistants, Technology

If you’re looking into how to get your business to rank higher and show up more on Google & Bing search results, we are going to talk about citations. Citations are important and a highly-missed opportunity for brand awareness. If you need help or want to explore some ideas, schedule a free Strategy Consultation today.  

You can outrank your competitors using tools for citation research and taking advantage of listing services that are readily available for you.

 

 

What is a Citation?

Think of citations as a business listing in a Yellow Pages book. In the internet, there are multiple brands of these “books,” all with their own traffic and audiences. You need to make sure that your business is listed in all of these sites and accurately maintained. In many instances, your listing can be altered by someone else, so you need to check these regularly.

Citations contain a business name, address, phone number, services you offer, and website in this combination on the internet. Google and Bing crawls for these citations and attributes these listings to you. In turn, it helps build up traffic and is a factor to increasing your rank.

Outrank The Competition

In a competitive market, check which citations are good for your specific industry. Use relevant search terms on Google to see who ranks highest among your competition. Note all the websites that list other businesses and find your way into generating your own citations in those areas as well.

How to Manage Citations

Marketing doesn’t have to cost a fortune.

Let’s face it, entrepreneurs, we could all benefit from giving a little more attention to our SEO operations.

Delegate your citation management to an experienced, full-time Marketing Virtual Assistant — at up to 70% less cost than a traditional employee! You can learn more in a free business strategy call with MyOutDesk.

 

Great marketing brings together the art and science of communication to support the reputation of a business or brand. With an experienced MyOutDesk Virtual Assistant at your service, you can develop an effective marketing structure for your business today.

MyOutDesk can save you up to 70% on employment cost
Claim a free business strategy consultation & ‘Grow Virtual’ Guide

 

How long does it take to list citations?

Managing citations is relatively easy, but it requires attention to detail and regular maintenance. Overall it is busy work to find to links and prevent other’s from altering your information.

A full-time professional Virtual Marketing Assistant can handle all your citations for you and more — at up to 70% LESS than the cost of a traditional employee.

Common Sites to list Citations

pr.business

AmericanTowns.com

LocalPages

Nextdoor

YellowPageCity.com

Banks.com

Yelp

Baidu

TomTom

Citysearch

HotFrog

TeleNav

iGlobal

Find Open

The Internet Chamber of Commerce

Allonesearch

Bizwiki.com

YaSabe

Amazon Alexa

Where To?

VotefortheBest

LocalDatabase

Property Capsule

iBegin

Instagram

Facebook

ABLocal

ChamberofCommerce.com

GoLocal247

Top Rated Local

YP.com

Snapchat

YellowMoxie

Yandex

HERE

D&B Database

Opendi

Insider Pages

Local.com v2

Navmii

AroundMe

EZlocal

Apple

Pitney Bowes

USCity.net

8coupons

Foursquare

Yalwa

My Local Services

AirYell

White & Yellow Pages

Avantar

Waze

Google My Business

Uber

Cylex

eLocal

2findlocal

Tupalo

MerchantCircle

Yahoo!

Bing

DexKnows

Superpages

Pointcom

MapQuest

Factual

n49

CitySquares

ShowMeLocal

YellowPagesDirectory

LocalStack

Brownbook.net

Credibility Review

Soleo

HolidayCheck

Postmates

Fliggy

CK Map

TripAdvisor

Zomato

 

MyOutDesk can save you up to 70% on employment cost
Claim a free business strategy consultation & ‘Grow Virtual’ Guide

 

June 22, 2020/by Jeremy
MTI Login

NO MORE remote work hesitation: MyTimeIn Productivity Tracker

MOD Virtual Assistants, Technology

Remote work presents new opportunities for many businesses — from lowering overhead costs to hiring competitive, global talent. Not only can you save up to 70% on employment costs with virtual assistants, MyOutDesk also created the MyTimeIn portal to manage your team’s overall productivity & performance.

Introducing MyTimeIn

All-in-One Remote Team Productivity Tracker

MyTimeIn is our in-house scheduling software that ensures your virtual assistants & remote workers are on-time and productive. This is your go-to MyOutDesk client portal is a place where you can manage all aspects of your MyOutDesk account, in ONE PLACE.

If you want to explore how you can manage your team’s productivity & accountability, schedule a free Strategy Consultation today.

Remote Work Has Never Been Managed Easier

High-caliber providers of virtual assistants & remote work services should provide you with the tools you need to easily manage and track the productivity of your virtual assistant & remote employees.

Typically, when you hire a virtual assistant, you have to provide these kinds of productivity tracking systems yourself. MyOutDesk understands the importance of having these systems in place, so we created one for our clients.

Manage your virtual assistant’s (or assistants’) department, teams, service accounts, schedule & PTO, and payroll.

  • Real-Time Visibility – This feature allows you to have real-time visibility into your Virtual Assistant’ productivity as they are working during their shift. You get real-time status updates, so you are never left in the dark as to what your Virtual Assistant is working on!
  • Billing and Invoicing – Through our client portal, you can also keep track of your billing and invoices. You can manage your information and view and print your invoices as well. You won’t need to wait for anyone to send you your invoice or call anyone as all the information will be ready for you here.
  • Work History – On MyTimeIn, you will be able to access historical data on your Virtual Assistant’s work hours.
  • Support – If you need any assistance with your Virtual Assistant, say, for example, you need help to train them on a particular system, or you want to change their schedule—whatever need arises, you can get support by merely logging in to our Client Portal.
  • Manage Email Preferences – You can set your preferences in receiving emails from us through here as well.
  • Scheduling & Timesheets – In-house scheduling software that ensures your Virtual Professional is on time and productive.

Read more

MyOutDesk can save you up to 70% on employment costs

A more efficient team, anywhere

MyOutDesk’s MyTimeIn software allows teams to stay accountable and track productivity effortlessly. Managers can access IPC- and GPDR-compliant productivity tracking software through the MyOutDesk’s Client Portal with MyTimeIn timesheets.

If you never had success with a past remote employee or past virtual assistant, it’s probably because you weren’t equipped to keep a distanced worker accountable.

MyOutDesk MyTimeIn: Team Productivity Software

The Stats: Blended Teams Outperform Competitors

Stanford Studies have shown that remote workers show increased productivity by 16%. Those who work from home seem to be more focused with fewer distractions. They also found that employees working in open offices took 62% more sick days than virtual employees.

Deloitte’s Millennial Survey 2017 found that remote work arrangements are “strongly linked to improved performance and employee retention.” Furthermore, 38% of respondents reported they were likely to leave their current employer within the next two years, with much citing work/life balance and flexibility as major contributing factors.

Large companies are benefiting from using a blended employment model. In fact, a new regulation stemming from the Dodd-Frank Wall Street Reform and Consumer Protection Act has given us a clearer picture of the extent to which some of the largest U.S. companies employ global talent.

You might be surprised at the high percentages of global talent that successful companies have reported so far:

  • Kellogg: 80%
  • General Electric: 66%
  • United Technologies: 68%
  • Whirlpool: 80%
  • Merck: 55%
  • Honeywell: 58%
  • Hanes: 80%
  • Mattel: 78%
  • Wal-Mart: 35%

If these major companies employ this strategy, there is no reason that you cannot for your own business as well.

 

Claim a free ‘Grow Virtual’ Guide & strategy consultation

 

June 22, 2020/by Jeremy
a businessman standing in front of a wall with a shadow of him with a cape

Scaling by Organizational Excellence: Levels of Leadership Competence

Accelerator, MOD Virtual Assistants

According to the Corporate Executive Board (CEB), only 13% of company executives have confidence in the rising leaders at their firms.

Many businesses do not have a developed method to identify their prospective talent. To address the issue, offices need to reflect on their strategic leadership competencies. As low engagement and high turnover are extremely costly for businesses, this is how companies can prevent this inefficient waste of talent.

It takes more than just required skills to determine the right fit. Talent must also fill the important competencies for leadership. There are 8 key predictors of top leadership competence. The most crucial characteristics for talent positions for businesses are: 

  • Results-Oriented
  • Strategy Oriented
  • Collaboration & Influence
  • Team Leadership
  • Organizational Development
  • Change Leadership
  • Understanding of the Market
  • Inclusiveness

In addition, many leading businesses find that an eighth — inclusiveness — is essential to their performance.

 

Download the Levels of Leadership Competence Scorecard

Included: Free “Grow Virtual” Business Strategy Call


How to Use the Scorecard

Advanced = 5 Points
Intermediate = 3 Points
Needs work = 1 Point

 

You cannot succeed unless you measure success. With the leadership competency scoreboard, you can understand how to strengthen your leadership team.

  1. First, start with the key leader — you (the CEO).
    Rate your competency and be honest with yourself. You will be able to identify managing talent to work with you on building your business’ success.
  2. Management
    Allow your managers to rate themselves. You will rate them too and compare these scores.
  3. Measure areas of improvement
    This is the most important step. By identifying areas of need, you can build a plan. Should you hire new leaders or conduct training, you will improve your business synergy.If you use this formula, this exercise helps your company prevent turnover and identify areas of improvement.

By creating a growth map showing each of your employee’s strengths, you’ll be able to align your key talent to match your business needs and see what you need to balance. 

 

You’re in the game of finding the best talent — a candidate that isn’t only qualified but can meet your goals & objectives.

Scaling with Organizational Excellence

To scale, your business will shift to what we call the “They Do It” stage. We’ve written all about this in our international bestselling book “Scaling Your Business”. Get a free copy of our bestselling book today.

It is an exciting place to be. In the They Do It stage, the production of the company is no longer reliant on only you, the owner. Freedom is born here. A They Do It entrepreneur can take a day or two off (or a whole month), and the business continues to sell and move forward with the systems in place.

MyOutDesk virtual assistant services provide you with the flexibility, scalability, and cost-savings to adapt quickly to today’s changing business & market conditions. Skills are not our only consideration when hiring Virtual Assistants, we also consider their character, personality, and commitment to the job. We review their job history, and we gather information from their references (3 work & 2 personal references) with an FBI-grade background check.

See how smoothly you can start scaling and growing your business with virtual solutions through MyOutDesk. 

 

MyOutDesk can save you up to 70% on employment costs
Claim a free business strategy consultation & ‘Grow Virtual’ Guide

 

 

June 22, 2020/by Jeremy
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You’ll get a free 90-day launch plan for your own virtual assistant, as well as over 20 proven business strategy guides, checklists, hiring guides, PLUS our International Best Selling book “Scaling Your Business”. It’s all FREE, the only thing we need from you is your time, and then your decision.

We know your time is valuable, so we won’t waste it. Your success is our success. So let’s be successful together!

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