Many people have heard of the GTD method, but few know how it can be applied to a virtual assistant. Here, we make the connection between this winning time management methodology and working with an Executive Virtual Assistant.



Create a cadence to organize your life.

Firstly, how does a virtual assistant bring value? A virtual assistant should reduce the burden on your shoulders so that you can focus on achieving your personal and professional goals. Time is at a premium for everyone, so having someone who can do all those little tasks is invaluable.

Is it actionable? Then you do it, delegate it, or defer it

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How the GTD method works with an Executive Virtual Assistant

The GTD method works in many ways:


The small tasks that take up the most time are habits. These could be simple things like processing of incoming files, scheduling meetings etc. Here is where a virtual assistant can come in handy, as they can take up these duties.

Weekly Review

The second way this method works is via weekly review, and this is where we need an Executive Virtual Assistant to perform tasks. A virtual assistant should identify the top priorities and then provide you with an action plan to accomplish them within the week.

With the aid of these two ways, you can now apply GTD to a virtual assistant.


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Getting started with GTD: Task Management Plan and Weekly Review

  • How much time you will devote to this – the more time you spend on it, the more effective it will be
  • Working off your calendar and inbox with a three-step system – define the tasks that need to be dealt with today, create a list of them and then get to work
  • Produce a weekly review that includes feedback from others or yourself. If your team asks for clarification on something, refer them to your weekly review.
  • You can also take this opportunity to point out what’s working and not working equally as well as sharing best practices from other people.


See For Yourself: A Closer Look at Virtual Assistants

The popularity and acceptance of virtual assistants will grow over the next decade. It is estimated that, in 2020, 40% of the entire US task force are virtual professionals. Today’s use cases for these task-oriented professionals are vast. “Freelance virtual assistant services” will be one of the biggest industries in terms of employment and global revenue by the end of the decade.

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Simply put, MyOutDesk equips entrepreneurs & business owners with tools, strategies, and virtual employees – and when combined, businesses have a competitive edge and find growth while efficient systems and processes are put in place.

MyOutDesk proudly provides additional free business growth guides, books, and strategy calls.

See what we are about, and schedule a free ‘Double Your Business’ strategy consultation with us. We’ll take the time to learn more about your business and offer solutions to foster top talent and lower operational costs for your company.


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Did You Know?  MyOutDesk’s origin story is set during the last global financial crisis of 2008. Yes, that’s right — our business started by scaling businesses with virtual assistants during a recession! Our first client in 2008 went from five to seventeen VAs with a completely revamped organizational model in short order, and he told MyOutDesk, “Our virtual professionals have shaved $250,000 off our monthly overhead.”