The Internet has allowed businesses to expand in ways that were once unimaginable. As physical borders and distances decline, unique opportunities are created in regards to virtual teams.
Although a talented team can help you enhance productivity, your virtual professionals require a leader. Whether you will directly manage your virtual team or plan to train a team leader, here’s what you need to know in regards to this all-important leadership role.
Build and Lead Your Virtual Dream Team
In today’s technological world, companies can bring together talented team members in order to develop a collaborative effort — one that encourages growth.
Once you have created your talent pool, you will then need to focus your attention on effective communication. The first step in doing so will be to conduct and lead successful online meetings. For your first meeting, make sure you take the time to get to know your virtual team members. A face-to-face conference call is a beneficial method. This investment will help you develop trust and understanding.
Following this critical step, you’ll want to be clear and concise in regards to current agendas and action plans. What needs to be achieved and when? Who is expected to do what? How will your team communicate? These are the types of questions you should address during your first meeting.
The goal is to be personable and appreciative, yet direct and clear in terms of your expectations and level of accountability. Share your vision with your team so that they can truly get involved. Who are you as a company? What do you plan to achieve? How can your team help you reach your goals?
All of this information is critical for your team members. Across time, ensure that communication remains open. Get into a routine in regards to regular meetings, creating systems that reduce the risk of miscommunication and enhance overall productivity.
Communication: How to conduct and lead online/virtual meetings.
Communication with your team is essential. First off, have the right platform to conduct your meetings. You want something that allows you to have group calls, video capability, chat and document sharing. Ring Central or Zoom are some examples of systems you can use. Set a daily meeting, or a morning huddle. This is a short 10-15 minute call where your team can give you a quick rundown of what they have going for the day, ask or answer any questions etc. Set longer weekly meetings where you can discuss things in depth. Make sure that you use some of your time during meetings to get to know your team. You can come up with fun questions or simply ask them about weekend plans etc. Find ways to build relationships with your team and let them know that you care about them personally as well as professionally.
Develop agendas and action plans.
You have goals for your business right? Well setting them can be easy but what matters most is that you develop action plans to meet them. Develop agendas and action plans for your team members so you all have a clear path towards hitting your marks. Make them specific but not too rigid. Finding the perfect balance will set you and your team up for success,
Setting clear expectations for your team is essential to achieving your goals. Don’t forget to work SMART. Goal setting should be:
Be as specific as possible, if you want 2 appointments a day and you believe that your leads and market are realistically primed for this kind of activity then make sure that your parameters are clear and that your team knows why they can do it and how they can attain it.
Make sure that each member of your team know their responsibilities and that you fully understand them as well. Give them ownership of their role and reward them for a job well done. If they hit any roadblocks, give them the time and attention they need to help them surpass the obstacles. The goal is that each of your team member treats your business as their own and that they understand that when they win, you all win.
Leading a virtual team is not too different from leading any other team. It takes a strong leader not just a “boss”.
A leader is one who knows the way, goes the way, and shows the way. John C. Maxwell
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