No deadline ever missed
Contingency periods, inspection windows, financing dates — your TC tracks every milestone and sends the right notice at the right time, so deals close clean and on schedule.
Transaction coordination for real estate 
Real Estate Transaction Coordinators. Every deal to the closing table, on time.
The work between contract and close is where deals die and agents drown. A dedicated MyOutDesk transaction coordinator owns the paperwork, deadlines, escrow, and communication for every file — so nothing slips, nobody chases, and your agents stay on the selling floor. All at up to 70% less than a local hire.
- A dedicated, full-time TC managing every file from contract to close
- Escrow timelines & contingency deadlines tracked so nothing ever falls through
- Title, lender, inspection & appraisal coordination handled end to end
- Recruited, vetted & background-checked, college-educated, and ready in days
Trusted by 8,500+ business owners
Book My TC Strategy Call
Complete the form below to instantly book time with our team. * indicates a required field.
Powering agents & teams at the biggest names in real estate
Our clients make up over half of the RealTrends Top 10 teams — and dozens more across the RealTrends 1000.
Why a dedicated transaction coordinator
Closings shouldn't cost you selling time.
Every hour an agent spends chasing signatures and escrow updates is an hour not spent winning the next listing. A dedicated TC carries the entire back half of the deal — accurately, on deadline — so your team scales transactions without scaling the chaos.
Files that are always complete
Signatures, initials, addenda, disclosures, broker compliance — your TC audits every file before closing so there are no last-minute scrambles and no commission held hostage by a missing form.
One calm point of contact
Buyers, sellers, lenders, title, and co-op agents all get timely updates from your TC — so your agents stop fielding status calls and your clients feel taken care of through closing.
-
No deadline ever missed
Contingency periods, inspection windows, financing dates — your TC tracks every milestone and sends the right notice at the right time, so deals close clean and on schedule.
-
Files that are always complete
Signatures, initials, addenda, disclosures, broker compliance — your TC audits every file before closing so there are no last-minute scrambles and no commission held hostage by a missing form.
-
One calm point of contact
Buyers, sellers, lenders, title, and co-op agents all get timely updates from your TC — so your agents stop fielding status calls and your clients feel taken care of through closing.
A real person, on every file
A full-time TC who runs the deal to close
Your transaction coordinator is a real, full-time professional — college-educated, English-fluent, and trained on contract-to-close workflows and the platforms you already use. We match for your market and process, then back every placement with ongoing support, so you get a true file owner, not a temp.
- Opens escrow and reviews the purchase agreement
- Tracks contingency periods and sends required notices
- Coordinates title, lender, inspections, and appraisals
- Keeps buyers, sellers, and agents updated at every milestone
- Audits the file before closing for complete, compliant paperwork
From a working REALTOR®
The teammate who handles the transaction work.
Wanda Smith grew her business 322% after handing the phone calls, follow-up, and transaction work to a MyOutDesk professional. When the back half of every deal is owned, agents are free to do what only they can do — sell.
Wanda Smith
REALTOR®, BHHS Towne Realty, Chesapeake VA
"People ask me how I can afford a virtual assistant. I can't afford NOT to have one! Since hiring a virtual professional, my business has increased 322%. My VA handles my emails, phone calls, transaction work — everything I need help with. She's like my partner."
What your TC handles
Every document, deadline, and update, owned to close.
From ratified contract to recorded sale, your transaction coordinator runs the file so your agents never leave a conversation that wins or closes a deal.
- Transaction documentation
- Manage all contract paperwork from ratification through closing with precision.
- Verify signatures, initials, and addenda on contractsMonitor contingency-period deadlines and provide noticesEnsure the lender has the certificates and clearances neededDraft addendums and seller's disclosure packets
- Escrow & closing process
- Oversee escrow from opening to closing, keeping every party aligned and on schedule.
- Open escrow and review the purchase agreement and instructionsStay on top of financing, inspections, and closing prepCoordinate title/escrow, mortgage, and appraisal processesSubmit closing documents and schedule the closing
- Communication coordination
- Keep buyers, sellers, lenders, and agents informed through the whole transaction.
- Maintain regular communication with all partiesProvide weekly summaries and coordinate the final walkthroughSchedule inspections and coordinate appraisalsAssist in repair negotiations and completion
- Checklist & file management
- Keep every transaction organized and every file closing-ready.
- Create and maintain comprehensive transaction checklistsEnsure every step is accounted for and completedInput all client information into your databaseAudit the file before closing for completed paperwork
The most-reviewed virtual assistant company in real estate
5.0 / 5
67 verified reviews
Google
4.9 / 5
305 verified reviews
"A MyOutDesk virtual assistant can help your office provide a consistently higher level of service — from recognition to communication, to the calendar, to anything you can imagine. Having my virtual assistant has just been transformational for me. I really love my VA, she's fantastic!"
Jessica Fox
Team Leader & Recruiter, KW Clearwater, FL
"MyOutDesk adds so much value — they don't just provide the people, they train them. When you add a MyOutDesk virtual assistant to your team, that's how people like me grow from being a nobody back in 2007 to making over $10 million in GCI last year."
Rudy Kusuma
Broker/Owner, Team NuVision
Client stories
See what changes when a TC owns the file.
Masterclasses & webinars
Build a closing machine with the best in the business.
Watch the biggest names in real estate share the playbooks they built their businesses on.
How we compare
Freelancers and DIY hiring leave gaps. Here's the difference, at a glance.
Other options
MyOutDesk
Time to hire
Weeks to months
As little as one week
Vetting
DIY or self-reported
6-stage screen, top 0.7%
Commitment
Rarely full-time
Dedicated, full-time
Cost
Salary, benefits & overhead
One flat monthly rate
If it's not a fit
You start over
Free rematch
Oversight
On you
MyTimeIn monitoring, assigned account manager
Compliance
Your responsibility
SOC 2, HIPAA Ready
How it works
Getting started takes minutes, not weeks. Four simple steps from hello to your VA's first day.
-
Free strategy call
A no-obligation call to learn your goals, your challenges, and what a win looks like.
No commitment - AI-Powered
Free AI JD + Success Plan
Our AI builds a tailored job description, then we lock in KPIs and 30-, 60-, 90-day milestones together.
Yours to keep - AI-Powered
AI Matching & Real Interviews
Our team leverages AI to match our bench by skills, experience, and industry fit — we review them to make sure they meet your requirements, then schedule the interviews.
You choose -
Launch
Your VA gets a start date — we monitor and support onboarding, training, and check-ins, and tackle any issues that come up.
We handle the rest
Ready to close more deals
without the closing chaos?
We've had 18+ years to perfect our talent sourcing, matching, and interview process to make sure that only the best of the best serve our clients, and it shows.
No commitment required