If you want to become a better real estate entrepreneur, then you have to reduce the manual tasks that take up your time, including email. In fact, answering low-value emails is part of the low-value or time-wasting tasks that can take up as much as 30 percent of entrepreneurs’ time. That’s why technology and team members like IFTTT, Gmail plugins and real estate virtual assistants can help automate and take care of these tasks to enhance your productivity. Here’s how:
Automate with Applets Using IFTTT
When you have multiple tasks to complete but not enough time, it’s important to use tools and services to maximize your time. That’s where If This Then That or IFTTT can help. IFTTT is a free service that’s web-based and useful for simplifying task automation. With IFTTT, you connect applications you want to use and automate tasks using small applications called applets to support larger ones.
One way you can use IFTTT is by connecting your Gmail account to your Trello account and create a simple script or what IFTTT refers to as “recipe” to automate creating tasks. For example, you can automatically create a Trello card to funnel sales leads whenever you use your sales label in your Gmail. You can even use an applet to send an email to your Gmail account if you receive a new SMS message on your Android phone. This comes in handy if you get important messages on your business phone when you’re using your computer or another device.
Organize Better With Gmail
Google’s free email service, Gmail, makes it simple to send and receive important information without spending money or wasting time on traditional mail services. But if you want to make the most of Gmail, it’s important to use its features, plugins and add-ons. For example, you can use labels or folders to organize your work and categorize important sales leads for quick identification.
You can also adjust your settings and create filters to manage your incoming email and automatically funnel incoming inquiries about your listings to your “Property Inquiry” folder. You can also use additional Google suite programs, such as Google Voice and Hangouts, to instant message or call prospects and host video meetings within your inbox. Additionally, you can create nested labels that act as subfolders to better organize your email. There are also several plugins and add-ons you can take advantage of with Gmail, including:
- Boomerang. You can use this add-on to schedule important emails at a later date, such as a marketing email blast.
- FullContact. If you’re looking to quickly find a contact to schedule a showing without leaving your inbox, consider using this plugin.
- Yesware. Understand which emails work best to enhance your open rates by using this Chrome extension. You can even use Yesware to track if your prospects are opening your attachments or viewing your presentations.
Amplify Productivity With a Real Estate Virtual Assistant
A real estate virtual assistant can help you better manage the automation of your Gmail, IFTTT service and other manual tasks that can take up valuable time. Instead of spending hours to learn the different recipes, features, and functions of each tool, you can invest in a real estate virtual assistant who has the experience and expertise to use these services and tools. For instance, you can have your real estate virtual assistant schedule email blasts using IFTTT and Gmail whenever you have a new list of properties for sale.
Using technology is essential to enhancing your productivity. But when you combine effective technology and expert team members, you can save time and focus more on value-added tasks. Instead of handling your email and other manual tasks on your own, consider automating them with services like IFTTT. Leverage the effective features, plugins, and add-ons of Gmail along with the help of a real estate virtual assistant to take your real estate business to the next level.