Working in real estate offers a rewarding experience and a lucrative career. But if you want to be effective as a real estate business owner or executive, you have to be efficient with your time. When you have too many tasks to take care of, it can take away from the time you need to focus on the clients and projects that make the most impact for your business. The great news is that you can outsource several of these tasks to virtual assistants. Here are a few key tasks virtual assistants can do:
1. Marketing Tasks
If you want to stay in business, you have to market your services. But sometimes marketing in the real estate industry can include several time-consuming tasks. However, you can hire virtual assistants to take care of your marketing tasks for you. You can hire marketing virtual assistants to help you increase engagement with your target audience by outsourcing your social media and content management tasks. For instance, the marketing virtual assistants at MyOutDesk help real estate business owners handle several marketing tasks, including blogging, creating videos and updating social media to promote your listings.
Our Marketing Virtual Assistants have been valuable to many of our clients. One shining example is Knolly Williams. One of his Virtual Assistants is solely dedicated to event coordination which involves marketing these events, booking them and everything else related to his travels as he goes around the country giving talks. Knolly has a few more virtual assistants who handle other tasks and areas of his business. Knolly says that the biggest thing he has gained from having Virtual Assistants is his time, he has said that he believes time is so much more important than money, and by spending a little bit of money on his Virtual Assistants, he has been able to take his time back and not only focus more on the parts of his business that only he can but to focus on his life and family.
2. Administrative Tasks
From managing incoming emails to tracking important appointments, staying on top of administrative tasks is important to managing your business effectively. But many administrative tasks do not generate revenue. While they are important to take care of, they also can take away from the valuable time you need to spend focusing on selling properties. Instead of handling it on your own, you can outsource administrative tasks to a virtual assistant, including:
- Bookkeeping. Virtual assistants can track your business expense, such as office and supplies, dues or fees for real estate license and broker licenses, and expenses related to training, marketing and advertising. Virtual assistants can also keep track of important deadlines for commission payments and dues to ensure you’re not missing out on any money or risking penalties for late payments.
- Documentation. You can use a virtual assistant to handle contracts and other important paperwork to save you time. MyOutDesk’s team of virtual assistants help with a variety of general administrative tasks to reduce the time you spend on paperwork, including tracking and filing business documents, maintaining closings lists and entering contracts.
- MLS management. Use a virtual assistant to help you stay on top of your MLS listings, including uploading your listings to real estate platforms, such as Trulia and Zillow. You can even have virtual assistants help you manage and review photos for your MLS listings and create a virtual tour for prospective buyers.
Our Administrative Virtual Assistants have provided value in our client’s businesses in multiple ways, for example, when Top Keller Williams Agent, Ken Wimberly first hired his Real Estate Virtual Assistant from MyOutDesk, he had her take on his emails because he gets at least 250 emails each day and his Virtual Assistant stays on top of them by vetting each one, ensuring he get to the most urgent ones immediately, and sorting the rest. His Virtual Assistant also does listing management, prepares proposals, and maintains trend reports and different spreadsheets essential to Ken’s business. Ken loves that his virtual assistant is always looking for new ways to provide them leverage as she also does website maintenance and marketing for them. Ken says that his ROI for hiring her is easily and very conservatively, at least five to one.
3. Prospecting and Sales
You can also take advantage of a virtual assistant to work on different real estate inside sales agent (ISA) tasks. You can hire a virtual assistant to help you with prospecting by generating qualified leads. For instance, you can hire a trained real estate ISA from a professional virtual assistant platform, such as MyOutDesk to help you make cold calls to prospective homeowners and assist you with screening leads. This helps to ensure prospective buyers are qualified to purchase a home so you focus your time on your target audience. Your virtual assistant can also help your nurture leads and help with lead conversion by setting up appointments for interested buyers who call about your listings.
Our Real Estate ISA’s have allowed many of our clients to delegate prospecting, lead follow-up and lead management to focus on their meetings and closing those deals. Jessica Fox, a longtime client of MyOutDesk, shared her example. In a previous month, her team was able to set 59 appointments, only 4 of which she had to set herself. Jessica, as many Real Estate professionals, is results-based and says that her Real Estate ISA from MyOutDesk has made her life a lot easier.
Taking care of your real estate business often requires getting assistance with your non-revenue generating tasks. That’s where virtual assistants come in handy. Consider using virtual assistants from experts in the field, such as MyOutDesk. Since 2008, MyOutDesk has been helping real estate agents stay productive with its team of trained virtual assistants.