BlogTrainingZoom and Virtual Assistants: The Complete Guide

Zoom and Virtual Assistants: The Complete Guide

Unleash the power of Zoom and virtual assistants to elevate your business! Harness Zoom's expansive reach and combine it with the efficiency of VAs to streamline meeting setups, ensure professionalism, and boost productivity. Discover the magic of blending these tools and watch your business soar to new heights.

Dan Trujillo

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Zoom and virtual assistants go hand-in-hand

Learn how to leverage this online video tool along with VAs to grow your business in this guide!

Are you looking to improve your business through Zoom?

Zoom saw a rise in popularity in 2020. All the people who decided to work from home made use of this program to keep in touch with their coworkers. This way, there is nothing impeding their productivity even when they’re not in the office.

With the workspace going digital, it’s also best to include virtual assistants to enhance the experience. Doing so is also a great way to improve the quality of your Zoom meetings.

To learn how to do this, read what we’ve prepared below. See how you can integrate a VA into this online tool.

Setting up a Meeting

Setting up a Zoom meeting isn’t as simple as people think. Creating one is easy. All you need to do is click on the “Host a Meeting” button on the program.

You’re then presented with the option to have a video on or off during the meeting. What comes next can be tedious, though. You’ll need to send out invites to all the people you want to include in the meeting.

The problem with this is that it can take a lot of your valuable time. With a virtual assistant, you can delegate this task to them, instead. They’ll make sure that everyone is present in the meeting.

You can even have them assign different members to different teams. This way, setting up meetings for different teams will be a breeze in the future.

Scheduling Future Meetings

With a more organized team list made by your VA, scheduling meetings in the future will be easier. However, there’s no guarantee that everyone will show up on time.

What’s great here is that your virtual assistant as you covered yet again. They can send reminders to the participants so they won’t forget about the meeting. This way, Zoom etiquette isn’t compromised within your business.

Facilitating Meetings

Zoom meetings often go well enough in most cases. However, there are some instances where people forget classic Zoom etiquette. This often manifests when people don’t mute their microphones.

Having a Zoom assistant with you ensures that this doesn’t happen. You can grant them privileges in the meeting so they can mute the microphones of the people who aren’t talking.

Doing this is a simple way to make sure the meeting proceeds smoothly. The assistant can then unmute them if they have something to say to contribute. It’s a great way to improve productivity in a Zoom meeting.

Integrate Virtual Assistants Into Zoom Today

If you’re using Zoom for business, optimizing it in any way you can is your top priority. Including virtual assistants in your Zoom meetings and sessions is a great way to do this. Find the best VA and grow your business through Zoom today!

If you want the most reliable, professional virtual assistants, contact us here. We’ll find the best assistant that will fit into your business perfectly!

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Dan Trujillo

Dan Trujillo

Writer at MyOutDesk

Dan, based in Sacramento, California, has over 5 years of experience copywriting for the virtual assistant industry. He produces content for social media, blogs, case studies, and publications with MyOutDesk.

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