Robert Antonie
Sep 2019
Very impressed with the quality of candidates to interview!
Keep Your Books In Order
Bookkeeping Virtual Assistant
Our bookkeeping virtual assistants handle invoicing, expense tracking, payroll, bank reconciliations, and financial reporting so you can focus on growing your business with confidence in your numbers.
Why Bookkeeping VAs
Keep Your Books Accurate Without The Overhead
Accurate bookkeeping is the foundation of every healthy business, but it's tedious, time-consuming, and easy to fall behind on. When your books aren't current, you lose visibility into cash flow and financial performance.
Our bookkeeping virtual assistants handle accounts payable and receivable, bank reconciliations, invoicing, payroll, expense tracking, financial reporting, and tax preparation support, keeping your finances organized and up to date at all times.
MyOutDesk bookkeeping VAs are carefully vetted and experienced with platforms like QuickBooks, Xero, and FreshBooks, saving you up to 70% compared to hiring an in-house bookkeeper.
What We Handle
What A Bookkeeping Virtual Assistant Can Do For You
Accounts Payable & Receivable
Keep your cash flow healthy with accurate tracking of money coming in and going out.
View details
Bank Reconciliation
Ensure your books match your bank records with regular, accurate reconciliations.
View details
Invoicing & Billing
Create and send professional invoices on time to maintain healthy cash flow.
View details
Expense Tracking
Monitor and categorize every business expense for better financial visibility.
View details
Payroll Processing
Keep your team paid accurately and on time with reliable payroll support.
View details
Financial Reporting
Get clear, accurate financial reports that help you make informed business decisions.
View details
Tax Preparation Support
Stay organized and prepared for tax season with year-round bookkeeping discipline.
View details
Security & Compliance
Your data is protected by enterprise-grade security
Every MyOutDesk virtual professional operates within a security framework built for the world's most regulated industries. From SOC 2 certified operations to CIS Level 2 hardened devices, we go beyond industry standards.
SOC 2 Type I Certified
Verified controls for enterprise security
CIS Level 2 Hardened Devices
MyOutDesk managed endpoints secured to CIS Benchmark standards
HIPAA Compliant
BAA-ready safeguards for protected health information
PCI-DSS Compliant
Payment card data handled with certified controls
NDA by Default
Every VA signs our NDA; we honor yours on request
Real virtual assistants, amplified by AI
Every MyOutDesk VA is trained through MOD University to use modern AI tools, then paired with the AI toolkit your work needs. A real person still reviews every AI-assisted deliverable before it reaches you, so your bookkeeping VA works faster and cleaner, with the judgment AI doesn't have.
-
Trained
MOD University
Prompting, verification, and role-specific AI workflows, refreshed as the tools change.
-
Equipped
Your stack, your rules
Your VA works inside your AI tools, on your accounts, under your governance.
-
Trusted
Human-in-the-loop
A real person reviews every AI-assisted deliverable before it reaches your customers or CRM.
See the Difference
How We Compare
| Feature | Full-Time Hire | Freelancer / Marketplace | MyOutDesk |
|---|---|---|---|
| Time to hire | 4–8 weeks | 1–2 weeks | As little as 1 week |
| Screening | You run it | Self-reported | 6-stage vetting, 0.7% pass rate |
| Education | You verify | Unverified | College degree required |
| Dedicated to you | Yes | Rarely | Yes, full-time |
| Time zone coverage | One person, one shift | Their schedule, not yours | Works your timezone; 24/7 coverage available |
| Cost structure | Salary + benefits + overhead | Hourly, unpredictable | Flat monthly rate, all-inclusive |
| If it doesn't work out | Start over | Start over | We rematch at no extra cost |
| Oversight tools | You provide | None | Productivity tracking included |
| Legal entity (US & PH) | N/A | No | Yes |
| SOC 2 compliance | Your responsibility | No | Third-party audited |
| HIPAA verified | Your responsibility | No | Yes |
Verified Reviews
What Our Clients Say
4.9 (305 reviews)
-
-
Russ Downs
Jan 2020We worked with Abby of MyOutDesk to find out newest team member to manage our marketing department. After only interviewing 4 people we found a great match for our team. We look forward to building on this relationship to find more talent at MyOutDesk in the near future. Thanks Abby!
-
Bill DeVine
Aug 2019Every Team Member that we have worked with so far at MyOutDesk has been extremely friendly and professional to work with and have been great to answer all of our questions.
-
Megan Tieso
Jun 2020Extremely professional workers who are eager to work hard and do a great job! So far we've really enjoyed MOD and would recommend it to other Realtors :)
-
Kari Wilbanks
Nov 2019everybody is wonderful and professional!!!
-
Corey Robinson
Mar 2021My experience with MyOutDesk has been fantastic! They have identified great talent that perfectly suits my needs, and the service along the way has made the process easy and smooth. I highly recommend their services!
-
Damaris Gamez
Dec 2019My overall experience with MYOutDesk has been amazing! I wasn't needing a VA for my business and from her moment that I contacted sales to the speaking with the hiring coordinator and understanding how the company works, it has been a great experience. Today I had my interviews and I'm so excited I was able to find someone that meet my expectations, thanks to MyOutDesk and their continued support. I truly recommend their services to anyone!
-
Dan Reynolds
May 2019MOD has a very easy process. Anj ( our on-boarding specialist) was fantastic! Very clear in direction, friendly, smart and thorough.
-
John Schamber
Oct 2019Wow. Outstanding. From my first contact with the folks at My Out Desk, through my interview process, they informed me, took away my fears, and inspired me. I'm now on the road to having a virtual assistant to help me shore up my business and grow in the coming months. They've energized me. I'm excited to work with them.
-
Cincinnati Healthcare LLC
Dec 2019Very helpful with finding us a great candidate for our Virtual Assistant. Look forward to working with them more.
Helpful Resources
Bookkeeping Articles & Guides
Tips, strategies, and insights to help you get the most from your bookkeeping virtual assistant.
Virtual Assistants
What is a Bookkeeping Virtual Assistant?
This blog delves into their value proposition: seamlessly managing tasks from data entry to insightful reporting, while optimizing both your time and financial resources. Gain insights into what tasks they can perform, cost-saving benefits, onboarding advice, and recommended platforms offering pre-vetted professionals.
Read more
Hiring
How To Hire a Virtual Assistant: The Complete 2026 Guide
Unlocking the benefits of hiring a virtual assistant can transform your business. From cutting costs to boosting productivity and enhancing flexibility, a skilled virtual assistant is a game-changer for achieving your goals. Ready to make the leap? If you’ve decided that a virtual assistant is the right solution to elevate your business, it’s time to focus on making your first hire a resounding success. The key? Hiring the right virtual assistant for your needs.
Read more
Hiring
Blended Business Model: Integrating Remote Workers, Virtual Assistants & In-Office Staff
The modern workforce is blended—uniting in-office staff, remote employees, and virtual assistants into one high-performing team. Learn why more companies are adopting this model, common pitfalls to avoid, and how to implement it successfully.
Read more
Build your perfect remote team
Explore More
Related Virtual Assistant Services
Not exactly what you need? These services pair well or cover similar tasks.
Administrative Assistant
Email, calendar & CRM management
Loan Processor
Document collection & pipeline tracking
Transaction Coordinator
Contract to close management
FAQ
Common questions
How much does it cost to hire a bookkeeping virtual assistant?
With MyOutDesk, you can save up to 70% compared to hiring an in-house bookkeeper. We handle all recruiting, background checks, payroll, and benefits so you can get professional bookkeeping support without the overhead.
What tasks can a bookkeeping virtual assistant handle?
Our bookkeeping VAs handle accounts payable and receivable, bank and credit card reconciliations, invoicing and billing, expense tracking, payroll processing, financial reporting, and tax preparation support for your CPA. They work within your existing accounting software and follow your processes.
What accounting software can your VAs work with?
Our bookkeeping virtual assistants have experience with major platforms including QuickBooks Online, QuickBooks Desktop, Xero, FreshBooks, Wave, Sage, and Zoho Books. For payroll, they work with Gusto, ADP, Paychex, and QuickBooks Payroll. They can also work with expense tools like Dext, Hubdoc, and Bill.com.
Can a bookkeeping VA handle payroll?
Yes. Our bookkeeping VAs can process payroll runs, enter employee hours, track PTO, generate pay stubs, and maintain payroll records using platforms like Gusto, ADP, Paychex, or QuickBooks Payroll. Pay rate changes and other decisions remain with your team.
Can a bookkeeping VA prepare my taxes?
Our VAs provide tax preparation support by organizing your financial records, categorizing deductible expenses, generating 1099 reports, and preparing workpapers and schedules for your CPA or tax preparer. They do not file taxes or provide tax advice.
What about data security and financial information?
We take data security seriously. All MyOutDesk virtual assistants go through thorough background checks, sign NDAs, and follow strict data handling protocols. We support your existing security requirements so you can trust your financial data is handled responsibly.
Can a bookkeeping VA support multiple businesses or entities?
Yes. Many of our clients have their bookkeeping VA manage books for multiple entities, locations, or business lines. Your VA can maintain separate charts of accounts and generate reports for each.
Will my bookkeeping virtual assistant be dedicated or shared?
All of our virtual assistants are dedicated to a single client. Your VA will learn your chart of accounts, your workflows, and your specific processes to deliver consistent, reliable bookkeeping support.
How quickly can we get started?
We can onboard a bookkeeping virtual assistant in as little as 7 days. We just need to understand your accounting software, transaction volume, and processes to match you with the right VA.
Do MyOutDesk virtual assistants use a password manager?
Yes. We require every VA to share and store credentials through a password manager - never in plain text, email, chat, or browser autofill. We can use the password manager your team already runs on (1Password, Bitwarden, LastPass, Dashlane, Keeper, or similar) or provide one. Access can be revoked instantly when the engagement ends.
Can I bring my own non-disclosure agreement (NDA)?
Yes, we are happy to work with you to get an NDA between your virtual assistant and your company signed. We also provide a default NDA that protects all our clients.