Dan True
Apr 2019
The whole team at MOD has been fantastic to work with. Very professional from start to finish. We look forward to a long working relationship with them.
Keep Your Books In Order
Bookkeeping Virtual Assistant
Our bookkeeping virtual assistants handle invoicing, expense tracking, payroll, bank reconciliations, and financial reporting so you can focus on growing your business with confidence in your numbers.
Why Bookkeeping VAs
Keep Your Books Accurate Without The Overhead
Accurate bookkeeping is the foundation of every healthy business, but it's tedious, time-consuming, and easy to fall behind on. When your books aren't current, you lose visibility into cash flow and financial performance.
Our bookkeeping virtual assistants handle accounts payable and receivable, bank reconciliations, invoicing, payroll, expense tracking, financial reporting, and tax preparation support, keeping your finances organized and up to date at all times.
MyOutDesk bookkeeping VAs are carefully vetted and experienced with platforms like QuickBooks, Xero, and FreshBooks, saving you up to 70% compared to hiring an in-house bookkeeper.
What We Handle
What A Bookkeeping Virtual Assistant Can Do For You
Accounts Payable & Receivable
Keep your cash flow healthy with accurate tracking of money coming in and going out.
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Bank Reconciliation
Ensure your books match your bank records with regular, accurate reconciliations.
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Invoicing & Billing
Create and send professional invoices on time to maintain healthy cash flow.
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Expense Tracking
Monitor and categorize every business expense for better financial visibility.
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Payroll Processing
Keep your team paid accurately and on time with reliable payroll support.
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Financial Reporting
Get clear, accurate financial reports that help you make informed business decisions.
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Tax Preparation Support
Stay organized and prepared for tax season with year-round bookkeeping discipline.
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Security & Compliance
Your data is protected by enterprise-grade security
Every MyOutDesk virtual professional operates within a security framework built for the world's most regulated industries. From SOC 2 certified operations to CIS Level 2 hardened devices, we go beyond industry standards.
SOC 2 Type I Certified
Verified controls for enterprise security
CIS Level 2 Hardened Devices
MyOutDesk managed endpoints secured to CIS Benchmark standards
HIPAA Compliant
Safeguards for protected health information
PCI-DSS Compliant
Payment card data handled with certified controls
See the Difference
How We Compare
| Feature | Full-Time Hire | Freelancer / Marketplace | MyOutDesk |
|---|---|---|---|
| Time to hire | 4–8 weeks | 1–2 weeks | As little as 1 week |
| Screening | You run it | Self-reported | 6-stage vetting, 0.7% pass rate |
| Education | You verify | Unverified | College degree required |
| Dedicated to you | Yes | Rarely | Yes, full-time |
| Cost structure | Salary + benefits + overhead | Hourly, unpredictable | Flat monthly rate, all-inclusive |
| If it doesn't work out | Start over | Start over | We rematch at no extra cost |
| Oversight tools | You provide | None | Productivity tracking included |
| Legal entity (US & PH) | N/A | No | Yes |
| SOC 2 compliance | Your responsibility | No | Third-party audited |
| HIPAA verified | Your responsibility | No | Yes |
Verified Reviews
What Our Clients Say
4.9 (308 reviews)
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Charles Benton
Jul 2019My experience with MOD has been great, they are very professional and helped me find a VA within a week.
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Uli Wills
Apr 2019We are just getting started with the onboarding process of our Virtual Assistant and have been impressed by the level of professionalism every step of the way at My Out Desk.
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Steve Grandizio
Nov 2021They gave some good candidates to interview and we are excited about working with our new VA, Johnny!
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Sam Bingham
Sep 2019Had a great experience on boarding with MOD to hire a virtual assistant. We just selected our virtual ISA to begin calling next week, but so far the experience has been great and everyone has provided the level of service we want and expect. They sent us very qualified candidates who we were able to interview, and we selected a reliable virtual assistant with previous real estate experience, which is exactly what we were looking for when we hired MOD. So far, so good! Will recommend.
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Scott Vögeli
Nov 2023The experience with MyOutDesk has been nothing but flawless. I started my first assistant having no idea how to prepare for the change but MOD has made the process easy to understand and has also provided me with a ton of resources to make the process successful. My assistant is a rockstar and I'm super pleased with everything so far!
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Peter Chabris
Jul 2019I had a great experience working with MOD to find my Virtual Professional. I was impressed with the talent they were able to identify and they worked with me on finding the right person to help with our business needs. I'm excited to get started with our new Virtual Professional!
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Avery Carl
Jun 2019Fantastic experience.
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Jennifer Clarke
May 2019Abby and the whole group at MOD have been nothing short of pleasant, professional and timely. I feel confident with my decision to work with them, and their VPs! Thank you so much! Jennifer & Andrew
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Lisa Earley
Aug 2019Fabulous experience. I have hired six virtual assistants in the past and this was the first time with this organization. Fabulous experience. Super easy and fast.
Helpful Resources
Bookkeeping Articles & Guides
Tips, strategies, and insights to help you get the most from your bookkeeping virtual assistant.
Virtual Assistants
What is a Bookkeeping Virtual Assistant?
This blog delves into their value proposition: seamlessly managing tasks from data entry to insightful reporting, while optimizing both your time and financial resources. Gain insights into what tasks they can perform, cost-saving benefits, onboarding advice, and recommended platforms offering pre-vetted professionals.
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Hiring
How To Hire a Virtual Assistant: The Complete 2026 Guide
Unlocking the benefits of hiring a virtual assistant can transform your business. From cutting costs to boosting productivity and enhancing flexibility, a skilled virtual assistant is a game-changer for achieving your goals. Ready to make the leap? If you’ve decided that a virtual assistant is the right solution to elevate your business, it’s time to focus on making your first hire a resounding success. The key? Hiring the right virtual assistant for your needs.
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FAQ
Common questions
How much does it cost to hire a bookkeeping virtual assistant?
With MyOutDesk, you can save up to 70% compared to hiring an in-house bookkeeper. We handle all recruiting, background checks, payroll, and benefits so you can get professional bookkeeping support without the overhead.
What tasks can a bookkeeping virtual assistant handle?
Our bookkeeping VAs handle accounts payable and receivable, bank and credit card reconciliations, invoicing and billing, expense tracking, payroll processing, financial reporting, and tax preparation support for your CPA. They work within your existing accounting software and follow your processes.
What accounting software can your VAs work with?
Our bookkeeping virtual assistants have experience with major platforms including QuickBooks Online, QuickBooks Desktop, Xero, FreshBooks, Wave, Sage, and Zoho Books. For payroll, they work with Gusto, ADP, Paychex, and QuickBooks Payroll. They can also work with expense tools like Dext, Hubdoc, and Bill.com.
Can a bookkeeping VA handle payroll?
Yes. Our bookkeeping VAs can process payroll runs, enter employee hours, track PTO, generate pay stubs, and maintain payroll records using platforms like Gusto, ADP, Paychex, or QuickBooks Payroll. Pay rate changes and other decisions remain with your team.
Can a bookkeeping VA prepare my taxes?
Our VAs provide tax preparation support by organizing your financial records, categorizing deductible expenses, generating 1099 reports, and preparing workpapers and schedules for your CPA or tax preparer. They do not file taxes or provide tax advice.
What about data security and financial information?
We take data security seriously. All MyOutDesk virtual assistants go through thorough background checks, sign NDAs, and follow strict data handling protocols. We support your existing security requirements so you can trust your financial data is handled responsibly.
Can a bookkeeping VA support multiple businesses or entities?
Yes. Many of our clients have their bookkeeping VA manage books for multiple entities, locations, or business lines. Your VA can maintain separate charts of accounts and generate reports for each.
Will my bookkeeping virtual assistant be dedicated or shared?
All of our virtual assistants are dedicated to a single client. Your VA will learn your chart of accounts, your workflows, and your specific processes to deliver consistent, reliable bookkeeping support.
How quickly can we get started?
We can onboard a bookkeeping virtual assistant in as little as 7 days. We just need to understand your accounting software, transaction volume, and processes to match you with the right VA.
Can I bring my own non-disclosure agreement (NDA)?
Yes, we are happy to work with you to get an NDA between your virtual assistant and your company signed. We also provide a default NDA that protects all our clients.