Amy Clarkson
May 2020
They are very professional and quick to respond!
Keep Your Books In Order
Bookkeeping Virtual Assistant
Our bookkeeping virtual assistants handle invoicing, expense tracking, payroll, bank reconciliations, and financial reporting so you can focus on growing your business with confidence in your numbers.
Why Bookkeeping VAs
Keep Your Books Accurate Without The Overhead
Accurate bookkeeping is the foundation of every healthy business, but it's tedious, time-consuming, and easy to fall behind on. When your books aren't current, you lose visibility into cash flow and financial performance.
Our bookkeeping virtual assistants handle accounts payable and receivable, bank reconciliations, invoicing, payroll, expense tracking, financial reporting, and tax preparation support, keeping your finances organized and up to date at all times.
MyOutDesk bookkeeping VAs are carefully vetted and experienced with platforms like QuickBooks, Xero, and FreshBooks, saving you up to 70% compared to hiring an in-house bookkeeper.
What We Handle
What A Bookkeeping Virtual Assistant Can Do For You
Accounts Payable & Receivable
Keep your cash flow healthy with accurate tracking of money coming in and going out.
View details
Bank Reconciliation
Ensure your books match your bank records with regular, accurate reconciliations.
View details
Invoicing & Billing
Create and send professional invoices on time to maintain healthy cash flow.
View details
Expense Tracking
Monitor and categorize every business expense for better financial visibility.
View details
Payroll Processing
Keep your team paid accurately and on time with reliable payroll support.
View details
Financial Reporting
Get clear, accurate financial reports that help you make informed business decisions.
View details
Tax Preparation Support
Stay organized and prepared for tax season with year-round bookkeeping discipline.
View details
Security & Compliance
Your data is protected by enterprise-grade security
Every MyOutDesk virtual professional operates within a security framework built for the world's most regulated industries. From SOC 2 certified operations to CIS Level 2 hardened devices, we go beyond industry standards.
SOC 2 Type I Certified
Verified controls for enterprise security
CIS Level 2 Hardened Devices
MyOutDesk managed endpoints secured to CIS Benchmark standards
HIPAA Compliant
BAA-ready safeguards for protected health information
PCI-DSS Compliant
Payment card data handled with certified controls
Identity-Verified Talent
Dual-stage live video, government ID, and document verification for every hire
NDA by Default
Every VA signs our NDA; we honor yours on request
Real virtual assistants, amplified by AI
Every MyOutDesk VA is trained through MOD University to use modern AI tools, then paired with the AI toolkit your work needs. A real person still reviews every AI-assisted deliverable before it reaches you, so your bookkeeping VA works faster and cleaner, with the judgment AI doesn't have.
-
Trained
MOD University
Prompting, verification, and role-specific AI workflows, refreshed as the tools change.
-
Equipped
Your stack, your rules
Your VA works inside your AI tools, on your accounts, under your governance.
-
Trusted
Human-in-the-loop
A real person reviews every AI-assisted deliverable before it reaches your customers or CRM.
See the Difference
How We Compare
| Feature | Full-Time Hire | Freelancer / Marketplace | MyOutDesk |
|---|---|---|---|
| Time to hire | 4–8 weeks | 1–2 weeks | As little as 1 week |
| Screening | You run it | Self-reported | 6-stage vetting, 0.7% pass rate |
| Education | You verify | Unverified | College degree required |
| Dedicated to you | Yes | Rarely | Yes, full-time |
| Time zone coverage | One person, one shift | Their schedule, not yours | Works your timezone; 24/7 coverage available |
| Cost structure | Salary + benefits + overhead | Hourly, unpredictable | Flat monthly rate, all-inclusive |
| If it doesn't work out | Start over | Start over | We rematch at no extra cost |
| Oversight tools | You provide | None | Productivity tracking included |
| Legal entity (US & PH) | N/A | No | Yes |
| SOC 2 compliance | Your responsibility | No | Third-party audited |
| HIPAA verified | Your responsibility | No | Yes |
Verified Reviews
What Our Clients Say
4.9 (304 reviews)
-
-
James Patrick
May 2020Chris and Anj both follow up consistently and are great at what they do.
-
Trista Oseland
Jun 2021Very professional individuals we have been in contact with from the beginning
-
Maria DiPoce
Jun 2019So far I am speechless at the level of care and customer service! From my sales manager Paul to my placement specialist Danielle! They carefully listened to my needs and found me a great fit! I can't wait to get this new system in place and running! Thank you!
-
Ty Leon-Guerrero
May 2020Very organized - great recruiters of talent
-
Eli Clark
Jul 2020So far MOD has been very communicative, and the VA we have been working with has been incredible.
-
Bill DeVine
Aug 2019Every Team Member that we have worked with so far at MyOutDesk has been extremely friendly and professional to work with and have been great to answer all of our questions.
-
System Administrator
Jan 2019My firm utilizes 10 full-time VA's from MyOutDesk in our sales, customer service, administrative & even IT department with stellar results. It's allowed us to quickly add staffing to meeting the demands of our growing business, and our VA's are smart, hard-working, and excellent communicators (sometimes a slight accent, but that's never been an issue). I think the reason for our success is the excellent screening & interviewing process that MyOutDesk uses - we've tried a few outsourcing companies in the past, but had disappointing results and honestly if felt like most outsourcing companies were fly-by-night operations. MyOutDesk is a real company, and they're always helpful with support, sourcing new staff, and working with us on any issues that arise (which is rare). I'd have to say they've been a giant asset to our company!
-
Leon Juncaj
Mar 2021My experience with MyOutDesk over the past few years has been wonderful. We have been able to bring on many high quality team members. The entire team at MyOutDesk is very helpful and extremely responsive when a need for a hire arises. They've are quick to put together some quality candidates to interview, and are extremely helpful with providing feedback to help make the right hiring decision. I strongly recommend MyOutDesk to anyone in need of their services.
-
Guy Nouri
Sep 2023Excellent people nicely trained and knowledgeable. Moving forward quickly. Some training may be required Staff is very helpful and prompt.
Helpful Resources
Bookkeeping Articles & Guides
Tips, strategies, and insights to help you get the most from your bookkeeping virtual assistant.
Virtual Assistants
What is a Bookkeeping Virtual Assistant?
This blog delves into their value proposition: seamlessly managing tasks from data entry to insightful reporting, while optimizing both your time and financial resources. Gain insights into what tasks they can perform, cost-saving benefits, onboarding advice, and recommended platforms offering pre-vetted professionals.
Read more
Hiring
How To Hire a Virtual Assistant: The Complete 2026 Guide
Unlocking the benefits of hiring a virtual assistant can transform your business. From cutting costs to boosting productivity and enhancing flexibility, a skilled virtual assistant is a game-changer for achieving your goals. Ready to make the leap? If you’ve decided that a virtual assistant is the right solution to elevate your business, it’s time to focus on making your first hire a resounding success. The key? Hiring the right virtual assistant for your needs.
Read more
Hiring
Blended Business Model: Integrating Remote Workers, Virtual Assistants & In-Office Staff
The modern workforce is blended—uniting in-office staff, remote employees, and virtual assistants into one high-performing team. Learn why more companies are adopting this model, common pitfalls to avoid, and how to implement it successfully.
Read more
Build your perfect remote team
Explore More
Related Virtual Assistant Services
Not exactly what you need? These services pair well or cover similar tasks.
Administrative Assistant
Email, calendar & CRM management
Loan Processor
Document collection & pipeline tracking
Transaction Coordinator
Contract to close management
FAQ
Common questions
How much does it cost to hire a bookkeeping virtual assistant?
With MyOutDesk, you can save up to 70% compared to hiring an in-house bookkeeper. We handle all recruiting, background checks, payroll, and benefits so you can get professional bookkeeping support without the overhead.
What tasks can a bookkeeping virtual assistant handle?
Our bookkeeping VAs handle accounts payable and receivable, bank and credit card reconciliations, invoicing and billing, expense tracking, payroll processing, financial reporting, and tax preparation support for your CPA. They work within your existing accounting software and follow your processes.
What accounting software can your VAs work with?
Our bookkeeping virtual assistants have experience with major platforms including QuickBooks Online, QuickBooks Desktop, Xero, FreshBooks, Wave, Sage, and Zoho Books. For payroll, they work with Gusto, ADP, Paychex, and QuickBooks Payroll. They can also work with expense tools like Dext, Hubdoc, and Bill.com.
Can a bookkeeping VA handle payroll?
Yes. Our bookkeeping VAs can process payroll runs, enter employee hours, track PTO, generate pay stubs, and maintain payroll records using platforms like Gusto, ADP, Paychex, or QuickBooks Payroll. Pay rate changes and other decisions remain with your team.
Can a bookkeeping VA prepare my taxes?
Our VAs provide tax preparation support by organizing your financial records, categorizing deductible expenses, generating 1099 reports, and preparing workpapers and schedules for your CPA or tax preparer. They do not file taxes or provide tax advice.
What about data security and financial information?
We take data security seriously. All MyOutDesk virtual assistants go through thorough background checks, sign NDAs, and follow strict data handling protocols. We support your existing security requirements so you can trust your financial data is handled responsibly.
Can a bookkeeping VA support multiple businesses or entities?
Yes. Many of our clients have their bookkeeping VA manage books for multiple entities, locations, or business lines. Your VA can maintain separate charts of accounts and generate reports for each.
Will my bookkeeping virtual assistant be dedicated or shared?
All of our virtual assistants are dedicated to a single client. Your VA will learn your chart of accounts, your workflows, and your specific processes to deliver consistent, reliable bookkeeping support.
How quickly can we get started?
We can onboard a bookkeeping virtual assistant in as little as 7 days. We just need to understand your accounting software, transaction volume, and processes to match you with the right VA.
Do MyOutDesk virtual assistants use a password manager?
Yes. We require every VA to share and store credentials through a password manager - never in plain text, email, chat, or browser autofill. We can use the password manager your team already runs on (1Password, Bitwarden, LastPass, Dashlane, Keeper, or similar) or provide one. Access can be revoked instantly when the engagement ends.
Can I bring my own non-disclosure agreement (NDA)?
Yes, we are happy to work with you to get an NDA between your virtual assistant and your company signed. We also provide a default NDA that protects all our clients.