Indispensable Virtual Assistants for

Property Management

Hire a virtual assistant for your property management company so you can stay focused on keeping your properties full & tenants happy – not on repetitive paperwork & background checks.

 

Virtual Assistants for Improved Property Management Efficiency

MyOutDesk virtual assistants support property managers in tasks such as rent collection, tenant communication, maintenance coordination, and lease management. By outsourcing these functions, property management companies can streamline operations, deliver exceptional tenant experiences, and focus on property value optimization.

Our Virtual Professionals can utilize property management software and tools, enhancing efficiency in tasks like property listing management, tenant screening, and document organization. With the support of virtual assistants, property management companies can not only optimize their day-to-day operations but also proactively plan for the future by leveraging data-driven insights and strategic recommendations provided by their virtual assistant partners.

What an Ecommerce Virtual Assistant can do

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Administrative Assistance

  • Utilize property management software like AppFolio, Yardi, or Buildium for efficient property management
  • Utilize property management software to manage tenant & vendor communication and maintain organized records
  • Assist in organizing property maintenance and inspections
  • Keep track of payment, lease and renewal dates to efficiently and effectively manage real estate portfolios
  • Conduct tenant application and screening processes, including verifying rental history and employment
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Accounts Receivable/Payable Support

  • Call to remind and collect monthly rent payments and late fees to tenants’ accounts when applicable, following the terms of lease agreements
  • Process rent payments received from tenants, reconciling payments and updating record
  • Maintain detailed tenant account records, tracking rent payments, security deposits, and other financial transactions
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Tenant Support

  • Act as a point of contact for tenants, addressing property inquiries, requests, and concerns via phone, email, or messaging platforms
  • Receive and log maintenance requests from tenants, ensuring timely and efficient coordination with maintenance staff or vendors
  • Provide guidance on online payment platforms or direct tenants to appropriate payment channels
  • Provide guidance to tenants during move-in and move-out procedures, including walkthroughs, security deposit refunds, and property condition documentation
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Property Management Marketing Tasks

  • Create and manage property marketing materials, including brochures, virtual tours, and property listings
  • Assist in advertising vacant properties on various online platforms and social media
  • Managing property listings on real estate websites and platforms like Zillow, Trulia, Realtor.com, and Apartments.com
  • Interact with reviewers and prospective renters on social media such as Facebook, Twitter, Instagram, Google Maps, Yelp, and other review platforms

Administrative

Administrative

Stay productive, not busy

Streamline operations and free up your team to focus on strategic goals with expert task management.

Virtual Receptionist

Virtual Receptionist
Never miss a call or opportunity

Make every first impression count with 24/7 professional call handling and appointment management.

Customer Service

Customer Service
Deliver exceptional support.

Enhance client satisfaction and loyalty with fast, professional, and personalized support.

Get started

Hire a Virtual Assistant for your Property Management company today

1

Book a personalized strategy session

2

Co-create your success plan

3

Get indispensable talent & resources

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Frequently Asked Questions

A property management virtual assistant is an individual who works remotely for a property focused business. They handle various tasks that can be completed off-site via computer on high speed internet, to alleviate the workload for local employees and improve operational efficiency.
Yes, a property management virtual assistant can assist with various real estate tasks such as tenant screening, property listings, showing coordination, document preparation, and basic administrative duties. While their primary focus is property management, their skills can often extend to support real estate professionals in handling routine tasks and enhancing overall efficiency in real estate operations.
You can outsource property management roles such as tenant communication and inquiries, rent collection and payment tracking, maintenance coordination, property listing management, lease administration, and basic administrative tasks like data entry and documentation. Virtual assistants can handle these tasks remotely, allowing property managers to focus on more strategic aspects of property management.

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Find a virtual professional that meets your unique business needs and save up to 70% on hiring costs today.