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Property Management Virtual Assistant

Hire a virtual assistant for your property management company so you can stay focused on keeping your properties full & tenants happy – not on repetitive paperwork & background checks.

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  • Rated #1 in virtual assistant services by TechRadar & Analytics Insight
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Virtual Assistants for Improved Property Management Efficiency

MyOutDesk virtual assistants support property managers in tasks such as rent collection, tenant communication, maintenance coordination, and lease management. By outsourcing these functions, property management companies can streamline operations, deliver exceptional tenant experiences, and focus on property value optimization.

MyOutDesk virtual assistants are well-versed in utilizing property management software and tools, enhancing efficiency in tasks like property listing management, tenant screening, and document organization. With the support of virtual assistants, property management companies can not only optimize their day-to-day operations but also proactively plan for the future by leveraging data-driven insights and strategic recommendations provided by their virtual assistant partners.

What A Property Management VA Can Do For You

Administrative Assistance
Accounts Receivable/Payable Support
Tenant Suppor
Property Management Marketing Tasks
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Administrative Assistance

  • Utilize property management software like AppFolio, Yardi, or Buildium for efficient property management
  • Utilize property management software to manage tenant & vendor communication and maintain organized records
  • Assist in organizing property maintenance and inspections
  • Keep track of payment, lease and renewal dates to efficiently and effectively manage real estate portfolios
  • Conduct tenant application and screening processes, including verifying rental history and employment
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Accounts Receivable/Payable Support

  • Call to remind and collect monthly rent payments and late fees to tenants’ accounts when applicable, following the terms of lease agreements
  • Process rent payments received from tenants, reconciling payments and updating record
  • Maintain detailed tenant account records, tracking rent payments, security deposits, and other financial transactions
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Tenant Support

  • Act as a point of contact for tenants, addressing property inquiries, requests, and concerns via phone, email, or messaging platforms
  • Receive and log maintenance requests from tenants, ensuring timely and efficient coordination with maintenance staff or vendors
  • Provide guidance on online payment platforms or direct tenants to appropriate payment channels
  • Provide guidance to tenants during move-in and move-out procedures, including walkthroughs, security deposit refunds, and property condition documentation
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Property Management Marketing Tasks

  • Create and manage property marketing materials, including brochures, virtual tours, and property listings
  • Assist in advertising vacant properties on various online platforms and social media
  • Managing property listings on real estate websites and platforms like Zillow, Trulia, Realtor.com, and Apartments.com
  • Interact with reviewers and prospective renters on social media such as Facebook, Twitter, Instagram, Google Maps, Yelp, and other review platforms

Our virtual assistants can handle daily tasks like bookkeeping, calendar scheduling, document review, data entry, CRM management, and more.

Our virtual assistants support marketing teams with various administrative tasks, research, reporting, and digital marketing activities to support the team’s online presence and improve efficiency.

Trust our virtual assistants to instantly respond to inquiries, guide customers through troubleshooting processes, manage inboxes, and more.

Hire A Property Management VA With MyOutDesk Today

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Helpful Resources

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Real Estate

Are you torn between Zillow and Realtor.com for your real estate needs? Discover the key differences, pros, and cons of each platform in our comprehensive comparison. Whether you’re a buyer, seller, or real estate professional, make an informed decision with our expert insights.

Real Estate

Discover the future of real estate’s digital transformation with Qualia, the game-changing, cloud-based solution that’s integrating seamlessly with industry-standard apps and tools. Dive into its capabilities and learn how our rigorously vetted Virtual Assistants (VAs) master and optimize this platform to revolutionize the home buying/selling process for you. Marry Qualia’s innovative prowess with the efficiency of MyOutDesk VAs and unlock the ultimate formula for business growth and streamlined operations.

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Real Estate

Navigating the real estate market can be challenging, but utilizing Zillow with the help of a virtual assistant (VA) can make the process seamless. VAs can assist with listing properties, analyzing market data, managing client reviews, and spearheading marketing efforts on Zillow, optimizing your chances for success. Dive into the real estate world with Zillow and a VA by your side to unlock new business opportunities.

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Frequently Asked Questions

A property management virtual assistant is an individual who works remotely for a property focused business. They handle various tasks that can be completed off-site via computer on high speed internet, to alleviate the workload for local employees and improve operational efficiency.
Yes, a property management virtual assistant can assist with various real estate tasks such as tenant screening, property listings, showing coordination, document preparation, and basic administrative duties. While their primary focus is property management, their skills can often extend to support real estate professionals in handling routine tasks and enhancing overall efficiency in real estate operations.
You can outsource property management roles such as tenant communication and inquiries, rent collection and payment tracking, maintenance coordination, property listing management, lease administration, and basic administrative tasks like data entry and documentation. Virtual assistants can handle these tasks remotely, allowing property managers to focus on more strategic aspects of property management.