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Virtual Transaction Coordinator Assistant

Our real estate transaction coordinators are trained to manage all the paperwork and deadlines involved in your real estate transactions – including every step of the selling process, from contract to close.

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Maximize Productivity with a Transaction Coordinator Virtual Assistant

Our skilled assistants can handle the critical tasks that come with managing transactions, freeing up your team’s time and allowing them to focus on nurturing client relationships and closing deals. 

A real estate transaction coordinator is a real estate professional who manages all the paperwork and deadlines involved in a real estate transaction. They’re trained in every step of the selling process and tasked with monitoring progress from when the seller accepts an offer through the steps involved in the close of escrow.

Working closely with all parties in each transaction, they work to ensure a smooth transaction by providing useful & detailed information and action plans, processing contractual documents and disclosures, watching deadlines, and ordering and coordinating inspections.

MyOutDesk virtual admin assistants are carefully vetted to ensure a seamless transition into your company – saving you up to 70% of the cost of a traditional employee. 

What a Real Estate Transaction Coordinator Can Do For You

Manage Transaction Documentation
Manage Escrow Process
Interview Coordination
Inspection & Appraisals
Checklist Management
Coordinate Closing Activities

Manage Transaction Documentation

  • Verify of signatures, initials and addenda on contracts
  • Monitor deadlines during the contingency period and provide notices
  • Ensure loan underwriter has the necessary certificates and clearances

Manage Escrow Process

  • Open escrow and review the purchase agreement and escrow instructions
  • Stay on top of property inspections, financing, and closing preparations
  • Coordinate buyer, seller, escrow & third-party communications

Interview Coordination

  • Regularly update & maintain communications with all parties
  • Provide weekly summaries and coordinate the final walkthrough
  • Audit the file prior to closing to ensure completed paperwork

Inspection & Appraisals

  • Schedule property inspections, coordinate appraisals, and more
  • Ensure that necessary reports are obtained promptly
  • Draft addendums and seller’s disclosure packets

Checklist Management

  • Create and maintain comprehensive transaction checklists
  • Ensure that every step of the process is accounted for and completed
  • Input all client information into the database system

Task Prioritization

  • Coordinate title/escrow, mortgage loan, and appraisal processes
  • Coordinate inspections, assist in repair negotiations/completion
  • Submit necessary documents and schedule the closing process

Hiring a Transaction Coordinator With MyOutDesk

When it comes to transaction coordination, having a specialized virtual assistant by your side can make a world of difference. Let us take charge of your deal pipeline and handle all aspects of your transaction by ensuring escrow has all the needed items, performing lender follow-ups, gathering documentation for contingencies, calling clients, reviewing documents, and more.. Cut down your time on each transaction from 45 hours to only 15 with MyOutDesk’s real estate transaction coordinators!

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What Our Clients Are Saying

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Why You Need A Virtual Real Estate Transaction Coordinator!

Most real estate agents & brokers are already familiar with the role of virtual assistants in prospecting & administrative work – but there’s another pivotal role that virtual assistants can assist with, which is serving as a virtual real estate transaction coordinator.
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Transaction Coordinator 101

Here’s a reworded version: Did you know? The standard commission for listing agents typically amounts to 3% of your home’s total sale price. For the average home seller, this translates to thousands of dollars in fees. It’s not uncommon for busy Real Estate Entrepreneurs who handle everything themselves to overlook important steps or miss deadlines, especially when administrative tasks aren’t their forte.

How To Train Your Virtual Real Estate ISA

If you’re looking for the best real estate strategy to gain market share and capture more leads, here’s how to hire & train an ISA (inside sales agent). You can use LPMAMA to guide Real Estate ISAs through each of your calls so you can make sure that you always complete the details that you need, matched with a superb quality of call with our leads as you sound more conversational and free flowing.

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Frequently Asked Questions

They excel in document management, ensuring all paperwork is organized and up-to-date. They track critical deadlines, coordinate inspections and appraisals, and manage communication with all parties involved. Additionally, they maintain transaction checklists to ensure no steps are missed and assist in coordinating closing activities. With a virtual transaction coordinator, you can offload administrative burdens and focus on closing deals effectively. 
The most desired skills include excellent organizational abilities to manage and maintain documentation, strong attention to detail to ensure accuracy and completeness of paperwork, effective communication skills to interact with clients, agents, and other stakeholders, proficiency in deadline management to track and meet critical milestones, and adaptability to handle multiple transactions simultaneously. Additionally, they should have a solid understanding of the real estate industry, including transaction processes and relevant regulations.
Virtual transaction coordinators are typically hired on an hourly basis or through a monthly retainer fee. Hourly rates can range from $20 to $40 or more, depending on the complexity of the tasks involved and the skill level of the coordinator. At MyOutDesk it’s one flat monthly rate for any of our experienced full-time professionals.