HIRE A QUALIFIED

Virtual Transaction Coordinator Assistant

Our real estate transaction coordinators are trained to manage all the paperwork and deadlines involved in your real estate transactions – including every step of the selling process, from contract to close.

Portrait of young beautiful businesswoman having a video call

Maximize Productivity with a Transaction Coordinator Virtual Assistant

Our skilled assistants can handle the critical tasks that come with managing transactions, freeing up your team’s time and allowing them to focus on nurturing client relationships and closing deals.

A real estate transaction coordinator is a real estate professional who manages all the paperwork and deadlines involved in a real estate transaction. They’re trained in every step of the selling process and tasked with monitoring progress from when the seller accepts an offer through the steps involved in the close of escrow.

Working closely with all parties in each transaction, they work to ensure a smooth transaction by providing useful & detailed information and action plans, processing contractual documents and disclosures, watching deadlines, and ordering and coordinating inspections.

MyOutDesk virtual admin assistants are carefully vetted to ensure a seamless transition into your company – saving you up to 70% of the cost of a traditional employee.

The MyOutDesk Difference

See what makes MyOutDesk the industry leader

podium-trophy

Industry Leader

With nearly 20 years of experience, we set the standard for virtual assistant services. Trusted by thousands, we lead the industry in expertise & innovation.

Speed to Hire

Onboard your virtual assistant in as little as one week. Our streamlined process insures you get the talent you need, when you need it the most.

user-globe

Diverse Talent

Gain access to skilled professionals from virtually every industry and role. Whatever your business needs are tomorrow, we have the talent solution today.

user-search

Extensive Screening

Only the top 0.7% of candidates pass our rigorous screening process. We ensure you’re matched with reliable, high-performing professionals.

invoice-dollar

Inclusive Pricing

Enjoy transparent pricing with no hidden fees. Our plans are designed to provide maximum value for your investment, & flexibility for growth.

shield-check

Reliability

Our virtual professionals come ready to contribute from day one. Equipped with the tools & resources to succeed, they’re prepared to make an immediate impact.

What A Real Estate Transaction Coordinator Can Do

property-agreement

Manage Transaction Documentation

  • Verify of signatures, initials and addenda on contracts
  • Monitor deadlines during the contingency period and provide notices
  • Ensure loan underwriter has the necessary certificates and clearances
greek-temple

Manage Escrow Process

  • Open escrow and review the purchase agreement and escrow instructions
  • Stay on top of property inspections, financing, and closing preparations
  • Coordinate buyer, seller, escrow & third-party communications
interview

Interview Coordination

  • Regularly update & maintain communications with all parties
  • Provide weekly summaries and coordinate the final walkthrough
  • Audit the file prior to closing to ensure completed paperwork
magnifier

Inspection & Appraisals

  • Schedule property inspections, coordinate appraisals, and more
  • Ensure that necessary reports are obtained promptly
  • Draft addendums and seller’s disclosure packets
list-check

Checklist Management

  • Create and maintain comprehensive transaction checklists
  • Ensure that every step of the process is accounted for and completed
  • Input all client information into the database system
file-clock

Task Prioritization

  • Coordinate title/escrow, mortgage loan, and appraisal processes
  • Coordinate inspections, assist in repair negotiations/completion
  • Submit necessary documents and schedule the closing process

Fortune 500 companies & SMBs trust MyOutDesk

RingCentral Logo
Medium Company
Brightstar Logo
zillow group logo
sierra interactive logo
Google Rating
4.9
Based on 324 reviews
Google Rating
4.9
MyOutDesk BBB Business Review

What Our Clients Are Saying

Helpful Resources

real estate assistants

The 6 Best Real Estate Virtual Assistant Companies – 2025 Update

Enhance your business with insights highlighting the best real estate virtual assistant companies. Discover tailored solutions to streamline operations, optimize client interactions, and drive success in the competitive real estate market.

February 3, 2025

dotloop

,

What is Dotloop?

Discover how Dotloop can transform real estate transactions by simplifying document management, digital signatures, and workflows all in one place. This powerful tool is designed to enhance efficiency and save time, but that’s just the beginning. Learn more about the key benefits of Dotloop and how it can elevate your real estate business.

October 30, 2024

transaction coordinator

,

What Is A Transaction Coordinator?

A real estate transaction coordinator manages the administrative side of property deals, ensuring smooth and timely closings. By handling tasks like paperwork, deadlines, and communication, they allow agents to focus on client relationships and revenue-generating activities. Learn how a virtual assistant from MyOutDesk can boost your business productivity.

September 26, 2024

Frequently Asked Questions

They excel in document management, ensuring all paperwork is organized and up-to-date. They track critical deadlines, coordinate inspections and appraisals, and manage communication with all parties involved. Additionally, they maintain transaction checklists to ensure no steps are missed and assist in coordinating closing activities. With a virtual transaction coordinator, you can offload administrative burdens and focus on closing deals effectively. 
The most desired skills include excellent organizational abilities to manage and maintain documentation, strong attention to detail to ensure accuracy and completeness of paperwork, effective communication skills to interact with clients, agents, and other stakeholders, proficiency in deadline management to track and meet critical milestones, and adaptability to handle multiple transactions simultaneously. Additionally, they should have a solid understanding of the real estate industry, including transaction processes and relevant regulations.
Virtual transaction coordinators are typically hired on an hourly basis or through a monthly retainer fee. Hourly rates can range from $20 to $40 or more, depending on the complexity of the tasks involved and the skill level of the coordinator. At MyOutDesk it’s one flat monthly rate for any of our experienced full-time professionals.

Ready to scale?

Find a virtual professional that meets your unique business needs and save up to 70% on hiring costs today.