Kristi Stokes
Jul 2023
Our experience with MyOutDesk has been great so far. We have been working with them on filling some administrative positions. They are very responsive, follow through, and have provided us with great candidate options.
From Contract To Close
Real Estate Transaction Coordinator
Our real estate transaction coordinators are trained to manage all the paperwork and deadlines involved in your real estate transactions - including every step of the selling process, from contract to close.
Why Transaction Coordinators
Close More Deals Without The Administrative Burden
Real estate transactions involve dozens of documents, tight deadlines, and constant communication between agents, lenders, title companies, and clients. Managing it all yourself takes time away from revenue-generating activities.
Our transaction coordinator virtual assistants handle every detail from ratified contract through closing day - tracking deadlines, preparing documents, coordinating with all parties, and ensuring compliance - so nothing falls through the cracks.
MyOutDesk virtual admin assistants are carefully vetted to ensure a seamless transition into your company - saving you up to 70% of the cost of a traditional employee.
Built for Real Estate Teams
The #1 Virtual Assistant Provider in Real Estate
We've helped thousands of real estate professionals across the country scale their businesses with dedicated virtual assistants. Whether you're a solo agent, a team lead, or running a brokerage, our transaction coordinators integrate directly into your workflows and transaction management platforms.
What We Handle
What A Real Estate Transaction Coordinator Can Do
Manage Transaction Documentation
Manage all contract paperwork from ratification through closing with precision and accuracy.
View details
Manage Escrow Process
Oversee the entire escrow process from opening to closing, keeping all parties aligned and on schedule.
View details
Communication Coordination
Keep all parties informed and aligned throughout the transaction lifecycle.
View details
Inspection & Appraisals
Coordinate property inspections and appraisals to keep your transactions moving forward.
View details
Checklist Management
Keep every transaction organized with comprehensive checklists and database management.
View details
Task Prioritization
Prioritize and coordinate the critical processes that keep transactions moving toward closing.
View details
Security & Compliance
Your data is protected by enterprise-grade security
Every MyOutDesk virtual professional operates within a security framework built for the world's most regulated industries. From SOC 2 certified operations to CIS Level 2 hardened devices, we go beyond industry standards.
SOC 2 Type I Certified
Verified controls for enterprise security
CIS Level 2 Hardened Devices
MyOutDesk managed endpoints secured to CIS Benchmark standards
HIPAA Compliant
Safeguards for protected health information
PCI-DSS Compliant
Payment card data handled with certified controls
See the Difference
How We Compare
| Feature | Full-Time Hire | Freelancer / Marketplace | MyOutDesk |
|---|---|---|---|
| Time to hire | 4–8 weeks | 1–2 weeks | As little as 1 week |
| Screening | You run it | Self-reported | 6-stage vetting, 0.7% pass rate |
| Education | You verify | Unverified | College degree required |
| Dedicated to you | Yes | Rarely | Yes, full-time |
| Cost structure | Salary + benefits + overhead | Hourly, unpredictable | Flat monthly rate, all-inclusive |
| If it doesn't work out | Start over | Start over | We rematch at no extra cost |
| Oversight tools | You provide | None | Productivity tracking included |
| Legal entity (US & PH) | N/A | No | Yes |
| SOC 2 compliance | Your responsibility | No | Third-party audited |
| HIPAA verified | Your responsibility | No | Yes |
Verified Reviews
What Our Clients Say
4.9 (306 reviews)
-
-
J B
Apr 2021Our experience as a company seeking a virtual professional was outstanding! Chris and Anj was AWESOME in their delivery of information to us to ensure we were abreast to the process of picking the right fit. We pride ourselves on customer service as a company and to see this reciprocated back to us was wonderful.
-
Ashleigh Herrera
Apr 2019Danielle was very helpful with the interview process. I was provided with quality candidates to interview and she was always very friendly and happy!
-
John Schamber
Oct 2019Wow. Outstanding. From my first contact with the folks at My Out Desk, through my interview process, they informed me, took away my fears, and inspired me. I'm now on the road to having a virtual assistant to help me shore up my business and grow in the coming months. They've energized me. I'm excited to work with them.
-
Maria DiPoce
Jun 2019So far I am speechless at the level of care and customer service! From my sales manager Paul to my placement specialist Danielle! They carefully listened to my needs and found me a great fit! I can't wait to get this new system in place and running! Thank you!
-
Matthew Deal
Apr 2021From Chris taking the time to get to know and understand our needs to Elle and the placement team, already looking forward to hiring our next VA
-
Faheem Aslam
Jan 2022🙏
-
Monte Mohr
Jun 201935 years as a Broker in the real estate business has caused me to be a little on the scenicle side when feeling that I'm 'getting what I was sold'. Simply stated, I already love MyOutDesk. How they operate, how they follow through with their promises and how they have created a culture that all are proud to be affiliated with. I'm looking forward to growing our company with their help every step of the way!
-
JP and Associates Realtors Office
Dec 2018Quick and courteous customer service!
-
Brian Barrows
Jun 2020Quick and responsive customer service
Helpful Resources
Real Estate Articles & Guides
Tips, strategies, and insights to help you get the most from your real estate virtual assistant.
Real Estate, Virtual Assistants
The Best Real Estate CRM Software In 2026
Choosing the right real estate CRM can transform your business. This 2025 comparison guide reviews the top platforms, so you can scale smarter and serve clients better.
Read more
Real Estate
What is Circle Prospecting in Real Estate? (Benefits, Tips, and How to Use VAs)
Discover everything you need to know about circle prospecting in real estate! Learn how this powerful lead-generation strategy can help you secure more listings, build brand awareness, and keep your pipeline full. From essential tips to maximize your results to leveraging virtual assistants (VAs) for seamless execution, this guide covers it all.
Read more
Real Estate, Virtual Assistants
Boost Your Real Estate Business with Virtual Teams: Thriving in Tough Markets
In the ever-evolving real estate market, professionals face significant challenges. Today, realtors grapple with tripled interest rates, a one-third drop in transaction volumes, and record-low NAR membership since October 2022. The recent NAR settlement further complicates the landscape. Despite these hurdles, drawing on past experiences can provide valuable insights for navigating current and future uncertainties. … Read more
Read more
Build your perfect remote team
Explore More
Related Virtual Assistant Services
Not exactly what you need? These services pair well or cover similar tasks.
Loan Processor
Document collection & pipeline tracking
Real Estate ISA
Prospecting & appointment setting
Bookkeeping
Invoicing, payroll & financial reporting
FAQ
Common questions
How much does it cost to hire a virtual transaction coordinator?
With MyOutDesk, you can save up to 70% compared to hiring an in-house transaction coordinator. We handle all recruiting, background checks, payroll, and benefits so you can add TC capacity without the overhead.
What does a virtual transaction coordinator do?
Our virtual transaction coordinators manage the administrative side of your real estate deals from ratified contract through closing. This includes preparing and organizing transaction documents, tracking deadlines and contingencies, coordinating with title companies, lenders, and inspectors, managing the escrow process, and keeping all parties informed.
What transaction management platforms can your TCs work with?
Our transaction coordinators have experience with popular platforms including Dotloop, SkySlope, Brokermint, TransactionDesk, Paperless Pipeline, and DocuSign. They can also work within your brokerage's MLS and any additional tools your team uses.
Can a virtual TC manage the escrow process?
Yes. Our TCs coordinate with escrow and title companies to ensure earnest money deposits are received on time, track escrow timelines, confirm title commitments, and follow up on any outstanding items needed to keep the closing on schedule.
Can a virtual TC coordinate inspections and appraisals?
Yes. Your TC can schedule home inspections and appraisals, follow up with inspectors and appraisers, track inspection deadlines, and ensure any repair requests or contingencies are documented and communicated to all parties.
How many transactions can a virtual TC handle at once?
This depends on transaction complexity and your workflow, but most of our virtual TCs manage 15 to 30 active transactions at a time. They use checklists and pipeline tracking to ensure nothing falls through the cracks.
Will my virtual transaction coordinator be dedicated or shared?
All of our virtual assistants are dedicated to a single client. Your TC will learn your brokerage's processes, your preferred forms and checklists, and your communication style to deliver consistent support.
How quickly can we get started?
We can onboard a virtual transaction coordinator in as little as 7 days. We just need to understand your transaction volume, the platforms you use, and your processes to match you with the right TC.
Can I bring my own non-disclosure agreement (NDA)?
Yes, we are happy to work with you to get an NDA between your virtual assistant and your company signed. We also provide a default NDA that protects all our clients.