Hire a Qualified
Virtual Transaction Coordinator Assistant
Our real estate transaction coordinators are trained to manage all the paperwork and deadlines involved in your real estate transactions – including every step of the selling process, from contract to close.
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Maximize Productivity with a Transaction Coordinator Virtual Assistant
Our skilled assistants can handle the critical tasks that come with managing transactions, freeing up your team’s time and allowing them to focus on nurturing client relationships and closing deals.
A real estate transaction coordinator is a real estate professional who manages all the paperwork and deadlines involved in a real estate transaction. They’re trained in every step of the selling process and tasked with monitoring progress from when the seller accepts an offer through the steps involved in the close of escrow.
Working closely with all parties in each transaction, they work to ensure a smooth transaction by providing useful & detailed information and action plans, processing contractual documents and disclosures, watching deadlines, and ordering and coordinating inspections.
MyOutDesk virtual admin assistants are carefully vetted to ensure a seamless transition into your company – saving you up to 70% of the cost of a traditional employee.
What a Real Estate Transaction Coordinator Can Do For You
Manage Transaction Documentation
Manage Escrow Process
Interview Coordination
Inspection & Appraisals
Checklist Management
Coordinate Closing Activities
Manage Transaction Documentation
- Verify of signatures, initials and addenda on contracts
- Monitor deadlines during the contingency period and provide notices
- Ensure loan underwriter has the necessary certificates and clearances
Manage Escrow Process
- Open escrow and review the purchase agreement and escrow instructions
- Stay on top of property inspections, financing, and closing preparations
- Coordinate buyer, seller, escrow & third-party communications
Interview Coordination
- Regularly update & maintain communications with all parties
- Provide weekly summaries and coordinate the final walkthrough
- Audit the file prior to closing to ensure completed paperwork
Inspection & Appraisals
- Schedule property inspections, coordinate appraisals, and more
- Ensure that necessary reports are obtained promptly
- Draft addendums and seller’s disclosure packets
Checklist Management
- Create and maintain comprehensive transaction checklists
- Ensure that every step of the process is accounted for and completed
- Input all client information into the database system
Task Prioritization
- Coordinate title/escrow, mortgage loan, and appraisal processes
- Coordinate inspections, assist in repair negotiations/completion
- Submit necessary documents and schedule the closing process
Hiring a Transaction Coordinator With MyOutDesk
When it comes to transaction coordination, having a specialized virtual assistant by your side can make a world of difference. Let us take charge of your deal pipeline and handle all aspects of your transaction by ensuring escrow has all the needed items, performing lender follow-ups, gathering documentation for contingencies, calling clients, reviewing documents, and more.. Cut down your time on each transaction from 45 hours to only 15 with MyOutDesk’s real estate transaction coordinators!
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What Our Clients Are Saying
“We have two people, we brought on within a week of each other. They’re in two different parts of our business: one is on the sales side, one is on the support side, so we got to see kind of both of those in action — they also folded in our culture so easily!”
“Our VA does a lot for us — she answers all the emails and replies to most of the inquiries, she answers the phone, she returns voicemails and she handles our intake coordination for scheduling our therapists and the necessary paperwork to get them ready for the appointment!”
“MyOutDesk is the best company out there. Hiring a VA is tough and finding a good one is almost impossible it seems sometimes. With MyOutDesk’s strict standards and pre-screening you truly just have to find a fit for your company because the rest of the screening has been done for you”
“We currently have 3 Virtual Assistants – they fit perfectly with the rest of our team and have a superior work ethic. Their communication is excellent as well as their ability to problem solve and learn quickly. We highly recommend you give them a try!”
“My VA prepares most of the reports we have: for marketing, for sales, what we need to focus on for the next few weeks, our staff performance, our customer information. (Our VA) They also handle our marketing: our content, our materials, our fliers, the website design, and our templates to move forward.”
“MyOutDesk has freed up my life! People say that time is money, but time is so much more valuable than money – and with MyOutDesk I’ve been able to get my time back and my life back. I’m spending less time working and making more money.”
“Because we’re in an investments and securities business, our client information and handling needs a US-based person with advanced biometrics access — but our VAs are excellent for tasks that revolve around supplementary data collection and entry. Our VAs take in all the data, plots them in our systems and the systems drop them into our models for underwriting”
“MyOutDesk removes all of the extraneous work and lets you focus on working directly with people who support your business. We’ve been very happy with the quality of people they have available to work with, the ease of interacting with and training highly prepared candidates, and the efficiency of keeping accountability and compensation running smoothly.”
“With my VA, I can reduce the costs and open up more revenue which I can give back to more clients with a better customer experience. My VA helps me build and market my brand over social media channels, edit my content and deliver them to the right audience—depending on which aspect of my businesses and personal life.”
“(Our) VA in the property management side focuses on contracts, credit checks, application verifications, repair coordination, tenant/appointment viewings and vendors— she speaks really well and connects nicely with our tenants and property managers!”
“I’m not going to be able to make $250,000 a year if I’m spending half my time doing $10 an hour work. That’s why we’re such big fans of virtual assistants and automation – because we need to delegate those tasks off to technology, virtual assistants, and team members so that we can get back to doing the high value work that makes us real money.”
“Our Virtual Assistants are punctual, detailed, consistent, give us superlative work and are an important part of our team. This lets us increase business, frees up agents to go out on appointments and sell homes. We could not be more pleased with the level of work we receive from our virtual assistant team members!”
“As a loan officer, I want to create relationships with REALTORS®, and I use my VA to help me acquire the relationship. He setup 51 one-on-one meetings with agents in the first quarter I had him, which is awesome because acquiring the relationship is what acquires the mortgage. My VA is so good that my schedule is booked solid!”
“MyOutDesk allows us to scale more quickly & be more profitable! Our top reps in the USA are getting greater job satisfaction now because they’re able to focus more on developing relationships with clients rather than repetitive task-work.”
“Our first VA does a lot of the research we need in building our clients storybrand and sphere of connections, providing them with support; while our second VA helps our clients with their processes and inventory-related things. They both assist our copywriters in publishing, along with some website maintenance. They’re excellent in all those!”
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