Kameron Kang
Jul 2020
Chuck and the whole team is fantastic!
From Contract To Close
Real Estate Transaction Coordinator
Our real estate transaction coordinators are trained to manage all the paperwork and deadlines involved in your real estate transactions - including every step of the selling process, from contract to close.
Why Transaction Coordinators
Close More Deals Without The Administrative Burden
Real estate transactions involve dozens of documents, tight deadlines, and constant communication between agents, lenders, title companies, and clients. Managing it all yourself takes time away from revenue-generating activities.
Our transaction coordinator virtual assistants handle every detail from ratified contract through closing day - tracking deadlines, preparing documents, coordinating with all parties, and ensuring compliance - so nothing falls through the cracks.
MyOutDesk virtual admin assistants are carefully vetted to ensure a seamless transition into your company - saving you up to 70% of the cost of a traditional employee.
Built for Real Estate Teams
The #1 Virtual Assistant Provider in Real Estate
We've helped thousands of real estate professionals across the country scale their businesses with dedicated virtual assistants. Whether you're a solo agent, a team lead, or running a brokerage, our transaction coordinators integrate directly into your workflows and transaction management platforms.
What We Handle
What A Real Estate Transaction Coordinator Can Do
Manage Transaction Documentation
Manage all contract paperwork from ratification through closing with precision and accuracy.
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Manage Escrow Process
Oversee the entire escrow process from opening to closing, keeping all parties aligned and on schedule.
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Communication Coordination
Keep all parties informed and aligned throughout the transaction lifecycle.
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Inspection & Appraisals
Coordinate property inspections and appraisals to keep your transactions moving forward.
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Checklist Management
Keep every transaction organized with comprehensive checklists and database management.
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Task Prioritization
Prioritize and coordinate the critical processes that keep transactions moving toward closing.
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Security & Compliance
Your data is protected by enterprise-grade security
Every MyOutDesk virtual professional operates within a security framework built for the world's most regulated industries. From SOC 2 certified operations to CIS Level 2 hardened devices, we go beyond industry standards.
SOC 2 Type I Certified
Verified controls for enterprise security
CIS Level 2 Hardened Devices
MyOutDesk managed endpoints secured to CIS Benchmark standards
HIPAA Compliant
BAA-ready safeguards for protected health information
PCI-DSS Compliant
Payment card data handled with certified controls
Identity-Verified Talent
Dual-stage live video, government ID, and document verification for every hire
NDA by Default
Every VA signs our NDA; we honor yours on request
Real virtual assistants, amplified by AI
Every MyOutDesk VA is trained through MOD University to use modern AI tools, then paired with the AI toolkit your work needs. A real person still reviews every AI-assisted deliverable before it reaches you, so your transaction coordinator works faster and cleaner, with the judgment AI doesn't have.
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Trained
MOD University
Prompting, verification, and role-specific AI workflows, refreshed as the tools change.
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Equipped
Your stack, your rules
Your VA works inside your AI tools, on your accounts, under your governance.
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Trusted
Human-in-the-loop
A real person reviews every AI-assisted deliverable before it reaches your customers or CRM.
See the Difference
How We Compare
| Feature | Full-Time Hire | Freelancer / Marketplace | MyOutDesk |
|---|---|---|---|
| Time to hire | 4-8 weeks | 1-2 weeks | As little as 1 week |
| Screening | You run it | Self-reported | 6-stage vetting, 1% pass rate |
| Education | You verify | Unverified | College degree required |
| Dedicated to you | Yes | Rarely | Yes, full-time |
| Time zone coverage | One person, one shift | Their schedule, not yours | Works your timezone; 24/7 coverage available |
| Cost structure | Salary + benefits + overhead | Hourly, unpredictable | Flat monthly rate, all-inclusive |
| If it doesn't work out | Start over | Start over | We rematch at no extra cost |
| Oversight tools | You provide | None | Productivity tracking included |
| Legal entity (US & PH) | N/A | No | Yes |
| SOC 2 compliance | Your responsibility | No | Third-party audited |
| HIPAA verified | Your responsibility | No | Yes |
Verified Reviews
What Our Clients Say
4.9 (303 reviews)
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Tasha Skelton
May 2019Great service! Very responsive
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Ashleigh Herrera
Apr 2019Danielle was very helpful with the interview process. I was provided with quality candidates to interview and she was always very friendly and happy!
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Hamilton “Client Services” Rodrigues
Jul 2019the is a Godsend.
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Richard Harless
Mar 2021MyOutDesk was very helpful in sourcing and selecting candidates! I have been thoroughly impressed by their professionalism and support!
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Steve Kabachia
Jun 2021Quick and responsive team response. Excellent selection of suitable candidates. Also, a streamlined and collegial interview process with strong support from the Placement Coordinator.
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Alexandra Marsolais
Jul 2019Really easy onboarding! I interviewed 4 VA companies - and MOD was the clear winner for new client onboarding. I was given three VERY TALENTED Virtual Professionals to interview. It was honestly hard to pick. Starting with our chosen Virtual Professional this week. I had a lot of confidence moving forward.
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Corey Robinson
Mar 2021My experience with MyOutDesk has been fantastic! They have identified great talent that perfectly suits my needs, and the service along the way has made the process easy and smooth. I highly recommend their services!
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Dan True
Apr 2019The whole team at MOD has been fantastic to work with. Very professional from start to finish. We look forward to a long working relationship with them.
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Chad Miller
Jun 2021They've made the process of hiring a Virtual Assistant so easy! Highly recommended.
Helpful Resources
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Tips, strategies, and insights to help you get the most from your real estate virtual assistant.
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Boost Your Real Estate Business with Virtual Teams: Thriving in Tough Markets
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FAQ
Common questions
How much does it cost to hire a virtual transaction coordinator?
With MyOutDesk, you can save up to 70% compared to hiring an in-house transaction coordinator. We handle all recruiting, background checks, payroll, and benefits so you can add TC capacity without the overhead.
What does a virtual transaction coordinator do?
Our virtual transaction coordinators manage the administrative side of your real estate deals from ratified contract through closing. This includes preparing and organizing transaction documents, tracking deadlines and contingencies, coordinating with title companies, lenders, and inspectors, managing the escrow process, and keeping all parties informed.
What transaction management platforms can your TCs work with?
Our transaction coordinators have experience with popular platforms including Dotloop, SkySlope, Brokermint, TransactionDesk, Paperless Pipeline, and DocuSign. They can also work within your brokerage's MLS and any additional tools your team uses.
Can a virtual TC manage the escrow process?
Yes. Our TCs coordinate with escrow and title companies to ensure earnest money deposits are received on time, track escrow timelines, confirm title commitments, and follow up on any outstanding items needed to keep the closing on schedule.
Can a virtual TC coordinate inspections and appraisals?
Yes. Your TC can schedule home inspections and appraisals, follow up with inspectors and appraisers, track inspection deadlines, and ensure any repair requests or contingencies are documented and communicated to all parties.
How many transactions can a virtual TC handle at once?
This depends on transaction complexity and your workflow, but most of our virtual TCs manage 15 to 30 active transactions at a time. They use checklists and pipeline tracking to ensure nothing falls through the cracks.
Will my virtual transaction coordinator be dedicated or shared?
All of our virtual assistants are dedicated to a single client. Your TC will learn your brokerage's processes, your preferred forms and checklists, and your communication style to deliver consistent support.
How quickly can we get started?
We can onboard a virtual transaction coordinator in as little as 7 days. We just need to understand your transaction volume, the platforms you use, and your processes to match you with the right TC.
Do MyOutDesk transaction coordinators use a password manager?
Yes. We require every TC to share and store credentials through a password manager - never in plain text, email, chat, or browser autofill. We can use the password manager your team already runs on (1Password, Bitwarden, LastPass, Dashlane, Keeper, or similar) or provide one. Access can be revoked instantly when the engagement ends.
Can I bring my own non-disclosure agreement (NDA)?
Yes, we are happy to work with you to get an NDA between your virtual assistant and your company signed. We also provide a default NDA that protects all our clients.