Hire a Qualified
Virtual Transaction Coordinator Assistant
Our real estate transaction coordinators are trained to manage all the paperwork and deadlines involved in your real estate transactions – including every step of the selling process, from contract to close.
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Maximize Productivity with a Transaction Coordinator Virtual Assistant
Our skilled assistants can handle the critical tasks that come with managing transactions, freeing up your team’s time and allowing them to focus on nurturing client relationships and closing deals.
A real estate transaction coordinator is a real estate professional who manages all the paperwork and deadlines involved in a real estate transaction. They’re trained in every step of the selling process and tasked with monitoring progress from when the seller accepts an offer through the steps involved in the close of escrow.
Working closely with all parties in each transaction, they work to ensure a smooth transaction by providing useful & detailed information and action plans, processing contractual documents and disclosures, watching deadlines, and ordering and coordinating inspections.
MyOutDesk virtual admin assistants are carefully vetted to ensure a seamless transition into your company – saving you up to 70% of the cost of a traditional employee.
What a Real Estate Transaction Coordinator Can Do For You
Manage Transaction Documentation
Manage Escrow Process
Interview Coordination
Inspection & Appraisals
Checklist Management
Coordinate Closing Activities
Manage Transaction Documentation
- Verify of signatures, initials and addenda on contracts
- Monitor deadlines during the contingency period and provide notices
- Ensure loan underwriter has the necessary certificates and clearances
Manage Escrow Process
- Open escrow and review the purchase agreement and escrow instructions
- Stay on top of property inspections, financing, and closing preparations
- Coordinate buyer, seller, escrow & third-party communications
Interview Coordination
- Regularly update & maintain communications with all parties
- Provide weekly summaries and coordinate the final walkthrough
- Audit the file prior to closing to ensure completed paperwork
Inspection & Appraisals
- Schedule property inspections, coordinate appraisals, and more
- Ensure that necessary reports are obtained promptly
- Draft addendums and seller’s disclosure packets
Checklist Management
- Create and maintain comprehensive transaction checklists
- Ensure that every step of the process is accounted for and completed
- Input all client information into the database system
Task Prioritization
- Coordinate title/escrow, mortgage loan, and appraisal processes
- Coordinate inspections, assist in repair negotiations/completion
- Submit necessary documents and schedule the closing process
Hiring a Transaction Coordinator With MyOutDesk
When it comes to transaction coordination, having a specialized virtual assistant by your side can make a world of difference. Let us take charge of your deal pipeline and handle all aspects of your transaction by ensuring escrow has all the needed items, performing lender follow-ups, gathering documentation for contingencies, calling clients, reviewing documents, and more.. Cut down your time on each transaction from 45 hours to only 15 with MyOutDesk’s real estate transaction coordinators!
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“As a loan officer, I want to create relationships with REALTORS®, and I use my VA to help me acquire the relationship. He setup 51 one-on-one meetings with agents in the first quarter I had him, which is awesome because acquiring the relationship is what acquires the mortgage. My VA is so good that my schedule is booked solid!”
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“We’ve found MyOutDesk VAs to be professional, attentive, very coachable and responsive to instruction. It’s been cost-effective, and certainly provides value based on their skillsets. In terms of recruiting, they understand our objectives and they’re highly focused on delivering on them.”
“I switched to an outsource Virtual Assistant about two years ago. I find they are more efficient than those in the USA because they don’t have all the distractions. They work very hard. MyOutDesk is great about giving support and making my billing easy. They are always trying to help with the training of my Virtual Assistants.”
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