Real Estate Virtual Assistant
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- Serving 7500+ clients with 800+ verified 5-star business reviews
- Longest-running virtual assistant service company
Generate More Leads With a Real Estate Virtual Assistant
Being in Real Estate is about people—not paperwork. Therefore, you need to stay focused on leads, listings, sales & the relationships that lead to them—which is why MyOutDesk has been trusted for over 15 years by more than 7500 real estate agents & brokers, including half of the RealTrends™ Top 10 Teams!
A real estate virtual assistant can help by making calls, gathering documentation, chasing signatures & nurturing leads in your pipeline. At the same time, you focus on closing deals—as well as helping you schedule meetings, talking to clients, staying on top of your networking, and building the relationships that grow your revenue.
Since 2008, MyOutDesk has been the single largest industry-leading provider of real estate virtual assistants—not only for thousands of agents & brokers but also for national franchises like KW, Re/MAX, eXp Realty, Sotheby’s, and many more.
What A Real Estate VA Can Do For You
Administrative Tasks
Inside Sales + Prospecting
Real Estate Marketing
Lead Generation + Followup
Transaction Coordination
Administrative Tasks
- Manage Calendars, inboxes, and scheduling
- Prepare reports from various platforms in excel
- Manage showings, scheduling listings, updating your CRM
Inside Sales + Prospecting
- Warm and cold call expired, FSBO listings
- Use systems such as Vulcan 7/RedX to locate expired and FSBO listings
- Assessing potential leads to determine their viability and alignment with the desired target market
- Add listings and follow up with leads on Realtor, Zillow, and Trulia
Real Estate Marketing
- Manage listings on Zillow, Realtor, Trulia
- Manage website and blog for your real estate business
- Manage and monitor social media, including on sites like Active Rain and Trulia
Lead Generation + Followup
- Leverage email campaigns for consistent lead nurturing
- Make outbound calls to leads who expressed prior interest, creating new opportunities
- Build rapport with leads and guide them through the sales funne
Transaction Coordination
- Manage the escrow process including closing preparations
- Coordinate title/escrow, loans, and appraisal processes
- Manage gather and submitting documentation for closing
What a Real Estate Virtual Assistant Can Do For You
Here is how MyOutDesk helped Realtors scale and grow in 2023.
2000+ Realtors
2000+ Realtors have chosen MyOutDesk to help grow and scale their business.
850+ Virtual Assistants
In 2023 alone, Real Estate agents added over 850 MyOutDesk virtual assistants
$40 Million Saved
MyOutDesk saved Real Estate companies over $40 million dollars in 2023
Related Services
Loan Processor
Our virtual assistants support loan processors with document gathering, data entry, and administrative tasks, streamlining the loan application process and ensuring accuracy and efficiency.
Transaction Coordinator
Trust our virtual assistant transaction coordinators to efficiently manage and coordinate the various administrative aspects of real estate transactions, ensuring smooth communication, documentation, and compliance throughout the process.
Inside Sales
Our inside sales virtual assistants provide essential support to a business’s sales team by handling lead generation, customer outreach, appointment scheduling, and other tasks aimed at increasing sales and revenue.
Hire A Real Estate VA With MyOutDesk Today
What Our Clients Are Saying
“We’re getting 150% of what we used to get and it’s less than half the cost of a really good recruiter. It’s turned out to be very, very good — the outcomes can’t be argued with!”
“As a loan officer, I want to create relationships with REALTORS®, and I use my VA to help me acquire the relationship. He setup 51 one-on-one meetings with agents in the first quarter I had him, which is awesome because acquiring the relationship is what acquires the mortgage. My VA is so good that my schedule is booked solid!”
We replaced someone in the office who wasn’t the right fit, and our VA’s been with us for more than 6 years!
“It was frustrating back when we were scaling Boomtown, trying to find the right people & delegate to break through the ceiling. Many of my customers have that problem also. There’s a lot that goes into finding the right talent, and MyOutDesk does a fantastic job of that for its customers.”
“I would highly recommend MyOutDesk for any of your Virtual Assistant needs. They were able to screen several VA candidates for the position that we needed and provided a high-quality candidate within 48 hours that currently exceeds our expectations.”
“MyOutDesk is a great option when you need a virtual assistant! They do all the heavy lifting to find the best candidate and assist with management in order to get up and running ASAP.”
“We hired our original VA and quickly expanded to 3 — we’re rocking phone calls, hitting 250-350 a day outbound! They’re talking to our candidates, screening them, getting them through the process of enrollment and generating revenue for us, big time! Each of them could replace 3 people for me.”
“MyOutDesk has allowed me to start building my real estate team, starting with what I needed help with the most – lead generation. I’d highly recommend MyOutDesk to any agent like who is looking to get to the next level and ultimately build a real estate team.”
“Our VA does a lot for us — she answers all the emails and replies to most of the inquiries, she answers the phone, she returns voicemails and she handles our intake coordination for scheduling our therapists and the necessary paperwork to get them ready for the appointment!”
“People ask me how I can afford a virtual assistant. I can’t afford NOT to have one! Since hiring a virtual professional, my business has increased 322%. My VA handles my emails, phone calls, transaction work, everything I need help with. She’s like my partner.”
Most of my processes are so administrative-heavy and burdensome — I can’t sell business and be tied down with all of it! My VA helped me start streamlining our systems, she knows everything going on — that high touch level of service that my clients need, she does it!
“Once I realized that I needed help in order for my business to grow, I contacted MyOutDesk and the whole process was very smooth. I sent them a list of duties that I needed the assistant to perform. They matched my needs with a couple of candidates. I interviewed them, and then made my decision who to work with. Now, my database is organized, we set up my campaigns, and all my online presence and data research is take care of. I am very happy with the services and the results I realized. Best investment I made this year!”
“There’s absolutely value in having a real estate virtual assistant – especially on the lead generation & nurturing side of things. For a mortgage broker or loan officer to be able to cultivate & nurture a lead while they build a relationship with the client is very important. There’s definitely value in that, especially in today’s industry.”
“I’m not going to be able to make $250,000 a year if I’m spending half my time doing $10 an hour work. That’s why we’re such big fans of virtual assistants and automation – because we need to delegate those tasks off to technology, virtual assistants, and team members so that we can get back to doing the high value work that makes us real money.”
“We have used multiple MyOutdesk Virtual Assistants for several years, primarily in our Marketing department, but also in our Transaction Management department. We consider them one of our strategic competitive advantages that we can offer agents for an unbeatable package of benefits—leveraging these outsourced professionals.”
Helpful Resources
A real estate transaction coordinator manages the administrative side of property deals, ensuring smooth and timely closings. By handling tasks like paperwork, deadlines, and communication, they allow agents to focus on client relationships and revenue-generating activities. Learn how a virtual assistant from MyOutDesk can boost your business productivity.
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Real Estate VA Job Descriptions
Looking to maximize the power of your virtual assistant? Grab our Job Description pack! You’ll get access to all the following, absolutely free:
- Business Development
- MLS & Listings Coordinator
- Personal & Executive Assistant
- Real Estate Administrative Assistant
- Real Estate ISA
- Social Media / Marketing Assistant
- Transaction Coordinator
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Frequently Asked Questions
MyOutDesk deploys a stringent talent-matching process for our hiring. In fact, out of over 150 applications per day, only 2.2% are hired and endorsed to clients like yourself. In addition, we do an FBI-grade background check, along with other important, preliminary profiling.
Before hiring a virtual assistant, we ensure that they possess the 3 E’s: Employment, Expertise, and Experience—making them a great fit for you and your business. Our reputation depends on your satisfaction, and we’re determined to make sure you get the absolute best fit possible!