Indispensable
Real Estate Virtual Assistants
Hire a virtual assistant for your property management company so you can stay focused on keeping your properties full & tenants happy – not on repetitive paperwork & background checks.
2000+ Realtors
2000+ Realtors have chosen MyOutDesk to help grow and scale their business.
850+ Virtual Assistants
In 2023 alone, Real Estate agents added over 850 MyOutDesk virtual assistants
$40 Million Saved
MyOutDesk saved Real Estate companies over $40 million dollars in 2023
Generate More Leads With a Real Estate Virtual Assistant
Being in Real Estate is about people—not paperwork. Therefore, you need to stay focused on leads, listings, sales & the relationships that lead to them—which is why MyOutDesk has been trusted for over 15 years by more than 7500 real estate agents & brokers, including half of the RealTrends™ Top 10 Teams!
A real estate virtual assistant can help by making calls, gathering documentation, chasing signatures & nurturing leads in your pipeline. At the same time, you focus on closing deals—as well as helping you schedule meetings, talking to clients, staying on top of your networking, and building the relationships that grow your revenue.
Since 2008, MyOutDesk has been the single largest industry-leading provider of real estate virtual assistants—not only for thousands of agents & brokers but also for national franchises like KW, Re/MAX, eXp Realty, Sotheby’s, and many more.
What a Real Estate VA can do for you
Administrative Tasks
- Manage Calendars, inboxes, and scheduling
- Prepare reports from various platforms in excel
- Manage showings, scheduling listings, updating your CRM
Inside Sales + Prospecting
- Warm and cold call expired, FSBO listings
- Use systems such as Vulcan 7/RedX to locate expired and FSBO listings
- Assessing potential leads to determine their viability and alignment with the desired target market
- Add listings and follow up with leads on Realtor, Zillow, and Trulia
Real Estate Marketing
- Manage listings on Zillow, Realtor, Trulia
- Manage website and blog for your real estate business
- Manage and monitor social media, including on sites like Active Rain and Trulia
Lead Generation + Followup
- Leverage email campaigns for consistent lead nurturing
- Make outbound calls to leads who expressed prior interest, creating new opportunities
- Make outbound calls to leads who expressed prior interest, creating new opportunities
Transaction Coordination
- Manage the escrow process including closing preparations
- Coordinate title/escrow, loans, and appraisal processes
- Manage gather and submitting documentation for closing
Real Estate VA Job Descriptions
Looking to maximize the power of your virtual assistant? Grab our Job Description pack! You’ll get access to all the following, absolutely free:
- Business Development
- MLS & Listings Coordinator
- Personal & Executive Assistant
- Real Estate Administrative Assistant
- Real Estate ISA
- Social Media / Marketing Assistant
- Transaction Coordinator
- Business Development
Related services
Inside Sales
Transaction Coordinator
Loan Processor
Get started
Hire a Virtual Assistant for your Real Estate business today
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Book a personalized strategy session
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Co-create your success plan
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Get indispensable talent & resources
What Our Clients Are Saying
“Best cost-to-benefit ratio, we’re getting at least 5x what we pay them back in return! With our VAs, they’ve made our local people to really step up to what they’re best at—focus more on projects, and closing deals, instead of overwhelming admin tasks.”
“Once I realized that I needed help in order for my business to grow, I contacted MyOutDesk and the whole process was very smooth. I sent them a list of duties that I needed the assistant to perform. They matched my needs with a couple of candidates. I interviewed them, and then made my decision who to work with. Now, my database is organized, we set up my campaigns, and all my online presence and data research is take care of. I am very happy with the services and the results I realized. Best investment I made this year!”
“We hired our original VA and quickly expanded to 3 — we’re rocking phone calls, hitting 250-350 a day outbound! They’re talking to our candidates, screening them, getting them through the process of enrollment and generating revenue for us, big time! Each of them could replace 3 people for me.”
“I would highly recommend MyOutDesk for any of your Virtual Assistant needs. They were able to screen several VA candidates for the position that we needed and provided a high-quality candidate within 48 hours that currently exceeds our expectations.”
“We hired our first VA about 4 years ago, and they’ve become an essential part of the business. They do administrative work, ensure quality in our client info & leads, update the CRM, create reports, etc. If they’re gone, we start crying – they’re really that crucial.”
“It was frustrating back when we were scaling Boomtown, trying to find the right people & delegate to break through the ceiling. Many of my customers have that problem also. There’s a lot that goes into finding the right talent, and MyOutDesk does a fantastic job of that for its customers.”
“People ask me how I can afford a virtual assistant. I can’t afford NOT to have one! Since hiring a virtual professional, my business has increased 322%. My VA handles my emails, phone calls, transaction work, everything I need help with. She’s like my partner.”
“We’ve had systems in place for a while, but since getting our VA, we’ve noticed more time devoted to our buyers and seller and actually more time to be able to follow up on leads rather than following up on checklists of listings and closings. MyOutDesk is a very innovative and cost effective company and they strive hard to please. Our VA is excellent. She’s very service focused and picked up the flow of operations quickly.”
“I’ve had MyOutDesk virtual assistants for over 6 years now – our virtual assistants take care of the things that naturally slow me down. They’re going to make your systems better, and take care of things that you don’t see, and help keep you in the zone making money.”
“MyOutDesk has allowed me to start building my real estate team, starting with what I needed help with the most – lead generation. I’d highly recommend MyOutDesk to any agent like who is looking to get to the next level and ultimately build a real estate team.”
“Because we’re in an investments and securities business, our client information and handling needs a US-based person with advanced biometrics access — but our VAs are excellent for tasks that revolve around supplementary data collection and entry. Our VAs take in all the data, plots them in our systems and the systems drop them into our models for underwriting”
“With my VA, I can reduce the costs and open up more revenue which I can give back to more clients with a better customer experience. My VA helps me build and market my brand over social media channels, edit my content and deliver them to the right audience—depending on which aspect of my businesses and personal life.”
“There are many tasks in real estate that are not dollar productive for a top producing agent—important but not necessarily the best use of my time. I started with some online work and I now have graduated to 3 full time virtual assistants with MyOutDesk. To think that someone half way around the world is a key member of my team is awesome. I’m contributing to our global economy and becoming more profitable at the same time. Simply awesome!!!”
“Working with MyOutDesk has really been a dream. It has allowed me to cost effectively outsource the prospecting part of my business. The investment is nothing compared to the return I am getting from listings, opportunities, and brand exposure they provide me.”
“We’ve been very pleased with the amount of escrows opened by our MyOutDesk virtual assistants. I really like working with our virtual assistants – its a game changer and massive value to our real estate partners! I strongly recommend hiring a mortgage virtual assistant today, the return on investment you’ll see will be absolutely tremendous!”
Helpful Resources
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If you’re a business owner drowning in numbers, receipts, and budgets, you might seriously consider hiring an accounting virtual assistant. These professionals can help lighten your load and keep your financials in check. In this guide, we’ll discuss what an accounting virtual assistant does, how they differ from bookkeeping virtual assistants or virtual bookkeepers, what
March 18, 2025
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Women entrepreneurs are breaking barriers, but balancing leadership, growth, and personal life is challenging. Learn how outsourcing to virtual professionals can help scale your business, reduce stress, and reclaim your time.
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Enhance, Don’t Replace: How AI Tools Empower Human Talent
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Frequently Asked Questions
MyOutDesk deploys a stringent talent-matching process for our hiring. In fact, out of over 150 applications per day, only 2.2% are hired and endorsed to clients like yourself. In addition, we do an FBI-grade background check, along with other important, preliminary profiling.
Before hiring a virtual assistant, we ensure that they possess the 3 E’s: Employment, Expertise, and Experience—making them a great fit for you and your business. Our reputation depends on your satisfaction, and we’re determined to make sure you get the absolute best fit possible!
Ready to scale?
Find a virtual professional that meets your unique business needs and save up to 70% on hiring costs today.
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