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VIRTUAL ASSISTANT SERVICES

Want to grow but struggling to keep up? Our virtual assistant services help thousands of real estate professionals hire the perfect assistants for prospecting, lead-generation, office administration, marketing & transaction coordination.

Administrative Virtual Assistant

Administrative Virtual Assistants

Let our Virtual Assistants handle your routine administrative tasks, including:

  • MLS & ONLINE LISTING MNGT.

    Update MLS listing data and manage listings on your websites.

  • ADMINISTRATIVE SUPPORT

    Screen calls, manage calendars, run reports, CRM updates & coordinate events.

  • ACCOUNTING & RECORDS

    Accounts payable, receivables, reconciling, invoicing & reimbursements.

  • TRANSACTION COORDINATION

    Our TC services manage contract to close and everything in between.

Real Estate ISA

Real Estate
Inside Sales Agent

Hire an experienced Real Estate ISA to handle prospecting calls, including:

  • WARM & COLD CALLING

    Prospect new clients, purchased leads, past clients & your database.

  • LEAD SCREENING & PREQUAL

    Following a script & checklist to identify prospects for appointments.

  • PROSPECT & CLIENT FOLLOWUP

    Routinely and systematically follow up with prospects & clients to stay top-of-mind.

  • LEAD NURTURING

    Manage automated content delivery to increase your engagement & sales.

Marketing Virtual Assistant

Marketing
Virtual Assistants

Our Marketing Virtual Assistants can tackle your online marketing tasks, including:

  • ONLINE MARKETING

    Update your online & social media lead capture, conversion & management channels.

  • COLLATERAL DEVELOPMENT

    Create flyers, direct mail pieces, online ads and edit videos to build brand awareness.

  • VIDEO PRODUCTION

    Listing videos, walkthroughs, flyovers, marketing & promo content.

  • GRAPHIC DESIGN

    Create graphics, collages & web-images for listings, websites, flyers & events.

Transaction Coordinator

Transaction Coordinator

Our Coordinators manage all the paperwork & deadlines in your real estate transactions, including:

  • SIGNATURES & DOCUMENTS

    Collect signatures, manage & organize documents & ensure a smooth flow.

  • COMMUNICATIONS MNGT

    Coordinate communications between buyers, sellers, agents & various third parties.

  • ADMINISTRATIVE SUPPORT

    Screen calls, manage calendars, run reports, CRM updates & coordinate events.

  • MANAGE SCHEDULING

    Monitor deadlines & coordinate the closing process from start to finish.

Please consult with your attorney, or other qualified professional, for details on state statutes & regulations for unlicensed assistants. View details & disclaimer »

The Highest Quality Virtual Assistant Services

MyOutDesk deploys a stringent talent-matching process that’s unmatched by any other virtual assistant services provider in the market.

In fact, out of over 150 applications per day, only 2.2% are hired and endorsed to outsourcing clients like yourself. We do an FBI-grade background check, along with other important, preliminary profiling as well.

Before hiring a Virtual Assistant, we ensure that they possess the 3 E’s: Employment, Expertise and Experience—making them a great fit for you and your business.

Learn More About MOD Virtual Assistants

Request more information & get free business growth and strategy guides!

Virtual Assistant Services

With today’s technology, life has been made more convenient, and in many ways, has made the world more accessible. Everything has been made easier by the internet and innovators keep finding ways to improve our lives. This means the way people work is also shifting – and many offices have been shifting towards a cloud-based environment.

Virtual Assistants are a perfect fit this new workplace model, as they aren’t limited by traditional geographical barriers. The cloud-based workplace is not only convenient but is also a big time and money saver. Overhead costs are much lower because people do not need as much physical office space anymore – but they still attend meetings virtually, and have all their processes and systems connected the same as a local team member. There is no difference between someone working in the same city or from halfway across the world.

While brick and mortar offices may never completely be phased out, it would be foolish not to acknowledge that working remotely is becoming more and more acceptable. In 2017, only 2% of workers in the United States worked full-time remotely. By 2027, 50% of work in the United States will be completely remote. The virtual office of the future allows everyone to work collaboratively regardless of location, and fosters authentic communication and familiarity that is difficult to build in a typical office.

MyOutDesk is bringing outsource virtual assistant services to small & medium sized businesses across the United States and Canada. Now real estate companies, entrepreneurs & enterprises can have the cost savings of hiring overseas without the upfront investment by using MyOutDesk virtual assistants.

Real Estate Virtual Assistants

Real Estate Virtual Assistants provide valuable services to agents, brokers, mortgage & title companies, delivering value as administrative assistants, generating leads as inside sales agents, and managing schedules and paperwork as transaction coordinators. The primary advantages of using virtual assistants for these roles are increased flexibility & reduced cost in comparison to local or in-house staffing.

MyOutDesk has over 10 years experience serving over 5,000 clients in the real estate community, including 36 of the RealTrends Top 100 teams. Our clients include the biggest names in the industry, such as Mark Spain, Ben Kinnery, and the Loken Group – and we’re recommended by top real estate coaches including Tom Ferry & Bob Corcoran.

Corporate & Enterprise Virtual Assistants

In larger corporate & enterprise environments, virtual assistants provide invaluable assistance assisting with customer service, generating leads as call-center staff, and providing technical support. The advantage of using a virtual assistant in these roles is the flexibility it provides to rapidly scale your departmental capabilities without the overhead or commitment involved with hiring full-time employees.

MyOutDesk is proud to serve key enterprise-class clients such as Keller Williams, RE/MAX, Coldwell Banker, Sierra Interactive, Zivelo, and Tower Communications Group with expert staffing. We also partner with a number of software & CRM leaders, including Landvoice, LionDesk, SalesDialers, Firepoint, and several top consulting organizations.

MyOutDesk Competitive Advantages

If you own and operate a growing Real Estate business, you may have already considered hiring some help — but how do you go about hiring the best virtual assistant service? A Virtual Assistant can help you take your business to new heights. However, the key is working with the right virtual assistants based on specific variables – and they’re important, so be mindful of them!

If your goal is to increase your business you need to know what place you are at and what you need to do to get to the next level. Make sure that you have developed systems that other people can run for you. Create processes so that you can hire people to execute them as well as or even better than you can.

International is the new local, it does not matter where you are hiring from, what matters is the quality of work and the level of leverage you gain. Hiring globally is not only a way to keep costs down but a great way to find talent and dedication that you may not necessarily be able to find in your neighborhood or locale.

As a business owner, you likely have a never-ending to-do list. That is why delegation is so critical — not just concerning your business and financial growth, but also in regards to your own personal well-being. In fact, Entrepreneur stated that a virtual assistant is the “fastest ticket to growth.” If you are ready to welcome some much-needed help into your life and business, here’s what you should be mindful of:

Compare Virtual Assistant Services

  • Pricing — Although you may be passionate about what you do, at the end of the day, you’re in business to make money. That’s why you’ll want to ensure you’re getting the best bang for your buck. You’ll want to ensure that you’re getting good value for your money, providing that each dollar is as productive as possible. Unfortunately, many business owners opt for the most affordable option and pay for it in the long run. The key here is value — what are you getting for the money you spend?
  • Accountability — In order to ensure accountability, you need to work with a virtual assistant services company that provides their professionals with the right infrastructure. When your virtual assistant fully understands their role and responsibilities, they will feel as though they’re a part of your team. By working with a professional virtual assistant service, you can rest easy knowing that they are well-trained and regarding accountability, their progress can be tracked.
  • Skills — How skillful a virtual assistant is can make all the difference on a day-to-day basis. That is why you should invest in virtual assistant services that are built on an extensive recruitment process. For example, at MyOutDesk, out of the 22,630+ applications received, only 2.2 percent were hired. If you want your company to grow and be the best it can be, you need the best help available.
  • Training — Pay particular attention to a company’s culture concerning their training opportunities. Once hired, it is imperative that virtual assistants are provided with critical training so that they can maximize their skills, education, and experience. The more training they have, the more it will benefit your business.
  • Invest in a company that goes the extra mile — At the end of the day, virtual assistants take their careers very seriously. However, they also require the same level of work-life balance that everyone else does in order to remain on top. That is why MyOutDesk takes care of each valued virtual assistant. By receiving extra perks such as paid time off, health coverage, and a fully optimized support team, they can take better care of themselves and in turn, perform to the best of their ability.

Getting Started With MyOutDesk

Our role is critical to providing you with a dedicated Virtual Assistant that will help provide the leverage needed in your business, allowing you to remove the repetitive and routine tasks from your plate so that you can concentrate on the activities which drive revenue and growth in your business.

We will take the time to understand your business, your needs and your expectations for building your team.

  • We provide a business growth strategy session and build a road map with you so there is a clear understanding of where you are and where you want to be in 6 months, 1 year, 5 years …

We will provide Virtual Assistants ready to join your team.

  • We find the talent that you need to grow your business.  We find talent within a critical criteria. The Virtual Assistants we provide have had Experience in a similar role, have  Expertise, meaning they’ve been a trained for their role and are currently Employed doing a like job.
  • We take the time to ensure the Virtual Assistants we recommend are a perfect fit for your needs and business goals.

We will provide support while you onboard your Virtual Assistant.

  • A Launch Coach will help you and your Virtual Assistant (VA) for the first 90 days to have an empowered relationship where you’re able to mentor the VA to exactly what you’d like to see for results and outcomes so they in turn have an increased opportunity to succeed on their role with you.
  • We provide the back end support for payroll, benefits, vacation pay, etc… so that you don’t have to worry about all of that!

When we start out communicating the clearly defined expectations of the relationship between MyOutDesk, You and your Virtual Assistant, we can all work towards mutual success.

Virtual Assistant Licensing Disclaimer

“Client acknowledges and agrees that neither MOD nor its VPs are licensed to perform any professional services or activities requiring a license or certification, including, but not limited to, real estate, brokerage, insurance, securities, medical, law, teaching, accounting, engineering, architecture, construction, surveying, compliance, counseling, or any other professional or occupational license or certification of any kind, and that Client will not use any VP in the performance of any such services or activities. Client further acknowledges and agrees that Client has consulted with Client’s applicable licensing board(s), an attorney, and/or other qualified professional concerning Client’s intended use of the VP(s), and understands what services the VP(s) can and cannot perform pursuant to applicable local, state, and/or federal licensing laws, regulations, and restrictions. Client acknowledges and agrees that MOD is not an attorney and has made no representation regarding what services or activities do or may require a license and has made no representation about whether any VP’s services or activities, or contemplated services or activities, do or may require a license, and Client acknowledges that Client is not relying on any such representations and has consulted with appropriate professionals concerning their intended use of the VPs and are satisfied that their intended use will not violate any local, state, or federal licensing or other laws, regulations or restrictions. Client agrees that Client will not use or require any VP to perform any services or activities for which a license is or may be required. Client further agrees to indemnify, defend, and hold MOD, and MOD’s owners, employees, officers, agents, contractors, licensors, suppliers, consultants, advisors, directors, managers, shareholders, successors, assigns, predecessors, affiliates, VPs and members, harmless for any losses, claims, damages, costs, fees (including, without limitation, reasonable attorneys’ fees and expert fees), fines, sanctions, awards, judgments, infringements, penalties, or injuries of any kind incurred by MOD, its VPs, and/or any third party, which arise from Client’s use of MOD’s VP(s) in the performance of any services or activities requiring a license or certification.”

Licensing Rules & Restrictions

The National Association Of REALTORS® is a recognized authority on current licensing laws & requirements, and has written an excellent article on the State Statutes and Regulations for Unlicensed Assistants.

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