HR & PEO Support
Offload recruiting, onboarding, payroll prep, benefits enrollment, and compliance tracking to a dedicated VA so your HR team can focus on people strategy.
HR and PEO teams spend the bulk of their day on repetitive administrative work: processing new-hire paperwork, chasing down I-9 documents, auditing timesheets, fielding benefits questions, and keeping compliance records up to date. A MyOutDesk HR virtual assistant takes those tasks off your plate, giving your in-house team the bandwidth to focus on talent strategy, employee engagement, and business growth. Save up to 70% compared to hiring an in-house HR coordinator.
HR Industry Leaders
From PEO executives to staffing firm owners, HR industry leaders rely on MyOutDesk virtual assistants to handle recruiting, payroll prep, benefits administration, and compliance work.
Outsourcing allowed us to be less transactional in our approach to our clients, which allowed us to be more relationship-focused. We're up to 3 or 4 virtual assistants with MyOutDesk. We want our client experience to be more meaningful, and outsourcing repetitive tasks is just a great medium to achieve that. MyOutDesk allows us to scale more quickly and be more profitable.
Managing Partner, Infiniti HR
Anybody who's gone to business school in the last 20 years has had one commandment hammered into them: if it's not your core business, outsource it. Security, travel, tech, human resources — it's not your core business, outsource it.
President & CEO, NAPEO
It's been a very positive experience — easy to set up and get going. We use MyOutDesk VAs for healthcare recruiting. It gives us stability in the role and delivers a constant flow of applicants. Our VA has a healthcare background, she knows the lingo, and she's hungry to achieve.
Owner, Brightstar Healthcare
Our VAs have helped teams hire over 1,800 people, and we're diving into industries outside real estate. We leverage them across processes and procedures, sifting through candidates' personalities, operating styles, and profiles, plus phone conversations, follow-ups, and interview scheduling.
CEO & Owner, Ciprani Consulting
Support your recruiters with dedicated sourcing, screening, and ATS management so they can focus on closing top candidates.
Help your HR team deliver a consistent, compliant onboarding experience for every new hire and a clean offboarding process when employees transition out.
Keep payroll accurate and benefits enrollment running smoothly without pulling your core HR team off strategic work.
Help your team stay audit-ready with organized records, up-to-date policy documents, and proactive compliance tracking.
Help your HR team strengthen retention and employee satisfaction with consistent communication, survey follow-through, and recognition programs.
We've hosted hundreds of conversations with the executives running the country's top PEO and HR services firms. Three favorites on outsourcing, scaling, and building a modern HR operation:
President & CEO, NAPEO
Why PEOs save small businesses billions, and which HR functions belong outside your core business.
Founder & CEO, Chief of Minds
How an HR services CEO built one of Louisiana's top outsourced HR firms from the ground up.
Owner, The Applied Companies
Inside the largest privately-held HR and staffing firm in Northern Nevada, and how she scales recruiting.
Support your recruiters by sourcing candidates on LinkedIn Recruiter, screening resumes in your ATS, coordinating interviews, and keeping pipeline metrics up to date for your hiring team.
Assist your HR team with onboarding paperwork, personnel file maintenance in your HRIS, employee change requests, and keeping documentation organized and audit-ready.
Support your HR team with payroll data preparation, benefits invoice reconciliation, and expense tracking so your finance and HR leads can focus on approvals and strategy.
Guides, tips, and insights to help you get the most from your human resources virtual assistant.
Discover how Business Process Outsourcing (BPO) is transforming professional services by enhancing efficiency, reducing costs, and driving growth. This article explores the strategic advantages of BPO, focusing on the specialized solutions provided by MyOutDesk, and how they help firms navigate today’s competitive landscape.
Every MyOutDesk virtual professional operates within a security framework built for the world's most regulated industries. From SOC 2 certified operations to CIS Level 2 hardened devices, we go beyond industry standards.
Verified controls for enterprise security
MyOutDesk managed endpoints secured to CIS Benchmark standards
BAA-ready safeguards for protected health information
Payment card data handled with certified controls
Every VA signs our NDA; we honor yours on request
FAQ
MyOutDesk HR virtual assistants cost up to 70% less than hiring a comparable in-house HR coordinator or recruiter in the U.S. You get a full-time, college-educated professional dedicated to your team without the overhead of office space, equipment, benefits, or payroll taxes.
Our HR VAs support your team with talent sourcing and resume screening, interview scheduling, onboarding and offboarding paperwork, payroll data preparation, benefits enrollment support, compliance tracking, employee record management, engagement survey distribution, and performance review coordination. Your HR leads retain decision-making authority while the VA handles the administrative workload.
MyOutDesk VAs are trained to work with leading HR platforms including BambooHR, Workday, Rippling, Gusto, ADP, Paylocity, Greenhouse, Lever, iCIMS, Bullhorn, Culture Amp, Lattice, and 15Five. If you use a different system, our VAs are quick to learn new tools.
Every MyOutDesk VA signs a comprehensive confidentiality agreement and can sign your own NDA. Our operations are SOC 2 aligned, and all VAs work on secured, monitored workstations. We take data privacy seriously, especially for sensitive HR information like personnel files, payroll records, and benefits data.
Every MyOutDesk virtual assistant is 100% dedicated to your organization. They work full-time for you, learn your processes and culture, and become an extension of your HR team. They are never shared with other clients.
Most clients are matched with a qualified HR virtual assistant and fully onboarded within 7 business days. Our placement team vets candidates specifically for HR experience, so your VA arrives ready to contribute from day one.
Absolutely. Your MyOutDesk VA will sign any NDA or confidentiality agreement you require before starting work. Many HR and PEO clients need this for handling sensitive employee records, and we fully support it.
Yes. Our HR VAs review timesheets, verify PTO balances, and prepare payroll data in platforms like ADP, Gusto, and Paylocity for your payroll team's final approval. They also process benefits enrollment changes, draft open enrollment communications, reconcile carrier invoices, and field routine employee questions about deductions and coverage, escalating complex cases to your HR leads.
Your VA supports your recruiters by sourcing candidates on LinkedIn Recruiter, Indeed, and ZipRecruiter, screening resumes and flagging top applicants inside your ATS (Greenhouse, Lever, iCIMS, Bullhorn), scheduling interviews, sending follow-up communications, and tracking pipeline metrics like time-to-fill and candidate conversion rates. Your recruiters make the hiring decisions while your VA keeps the pipeline moving.
Yes. Our VAs prepare offer letters and new-hire packets using your templates, collect I-9 documentation, submit E-Verify requests on your team's behalf, schedule orientation and IT provisioning, and track completion deadlines. For offboarding, they process exit checklists, coordinate asset recovery, schedule exit interviews, and send COBRA notifications as directed by your HR team.
Our VAs maintain organized personnel files, track OSHA 300 logs and EEO-1 filing deadlines, and draft updates to employee handbooks based on your compliance team's direction. They also assemble documentation packages for internal audits, workers' comp renewals, and client compliance reviews so your team can focus on the review itself.
Absolutely. Our VAs are experienced at supporting HR operations across multiple client accounts under your team's direction. They can maintain separate workflows, track client-specific compliance requirements, coordinate onboarding for multiple employers simultaneously, and compile client-level reports on headcount, turnover, and enrollment status for your account managers to review.
MyOutDesk VAs are adaptable professionals who learn new platforms and processes quickly. Whether you migrate to a new HRIS, update your onboarding workflow, or adopt a new benefits platform, your VA will ramp up on the changes with minimal disruption to your operations.
Yes. Many of our HR and PEO clients start with one VA and add more as their operations grow. Whether you need additional recruiting support during hiring surges or a dedicated VA for benefits administration, MyOutDesk can scale with your needs.