Nicar Bocalan
Dec 2021
Anya is very helpful and is a complete Rockstar! MOD is full of amazing professionals and I'm very excited to be working with such a great company.
Administrative Virtual Assistant Services
Administrative Virtual Assistants
Hire a dedicated administrative virtual assistant to manage email and calendars, CRM, documentation, reporting, bookkeeping coordination, and day-to-day operational cadence — saving up to 70% vs. a traditional hire.
Why Administrative VAs
Administrative Support That Scales With Your Business
Administrative operations must run efficiently without diverting leadership from revenue and strategic priorities.
Our Administrative Virtual Assistants (VAs) integrate into your existing systems and workflows to manage core administrative functions, including calendar coordination, CRM management, documentation, reception coverage, bookkeeping support, expense tracking, and structured executive support such as meeting preparation, reporting coordination, and follow-up management.
By establishing structured administrative capacity behind the scenes, your leadership team remains focused on revenue, strategy, and critical operational priorities.
MyOutDesk virtual admin assistants are carefully vetted to ensure a seamless transition into your company - saving you up to 70% the cost of a traditional employee.
What We Handle
What An Administrative Virtual Assistant Can Do For You
Back Office Management
Keep operations running smoothly with dedicated support for inbox and calendar execution, recurring workflow ownership, and day-to-day system coordination that protects executive focus and keeps teams aligned.
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Accounting & Bookkeeping
Strengthen financial visibility and maintain clean records through administrative accounting support that keeps workflows moving while staying clear of CPA-level advisory work.
View Bookkeeping VAs →
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HR + Recruitment
Support hiring and HR administration with process-driven virtual assistance that reduces scheduling friction, improves onboarding consistency, and keeps employee records organized.
View Recruiting VAs →
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Document Management
Maintain organized, accurate documentation across your systems by managing creation, formatting, storage, retrieval, and lifecycle workflows so information stays clean, current, and easy to access.
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Frontline Communications & Intake
Provide reliable coverage for inbound calls and requests with consistent intake, routing, and scheduling support that protects leadership time while keeping responsiveness high.
View Virtual Receptionists →
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Executive Support
Support leadership with meeting preparation, follow-through, and reporting hygiene that keeps priorities moving, plus research and logistics support that reduces friction for high-value work.
View Personal Assistants →
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Security & Compliance
Your data is protected by enterprise-grade security
Every MyOutDesk virtual professional operates within a security framework built for the world's most regulated industries. From SOC 2 certified operations to CIS Level 2 hardened devices, we go beyond industry standards.
SOC 2 Type I Certified
Verified controls for enterprise security
CIS Level 2 Hardened Devices
MyOutDesk managed endpoints secured to CIS Benchmark standards
HIPAA Compliant
BAA-ready safeguards for protected health information
PCI-DSS Compliant
Payment card data handled with certified controls
NDA by Default
Every VA signs our NDA; we honor yours on request
Real virtual assistants, amplified by AI
Every MyOutDesk VA is trained through MOD University to use modern AI tools, then paired with the AI toolkit your work needs. A real person still reviews every AI-assisted deliverable before it reaches you, so your administrative VA works faster and cleaner, with the judgment AI doesn't have.
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Trained
MOD University
Prompting, verification, and role-specific AI workflows, refreshed as the tools change.
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Equipped
Your stack, your rules
Your VA works inside your AI tools, on your accounts, under your governance.
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Trusted
Human-in-the-loop
A real person reviews every AI-assisted deliverable before it reaches your customers or CRM.
See the Difference
How We Compare
| Feature | Full-Time Hire | Freelancer / Marketplace | MyOutDesk |
|---|---|---|---|
| Time to hire | 4–8 weeks | 1–2 weeks | As little as 1 week |
| Screening | You run it | Self-reported | 6-stage vetting, 0.7% pass rate |
| Education | You verify | Unverified | College degree required |
| Dedicated to you | Yes | Rarely | Yes, full-time |
| Time zone coverage | One person, one shift | Their schedule, not yours | Works your timezone; 24/7 coverage available |
| Cost structure | Salary + benefits + overhead | Hourly, unpredictable | Flat monthly rate, all-inclusive |
| If it doesn't work out | Start over | Start over | We rematch at no extra cost |
| Oversight tools | You provide | None | Productivity tracking included |
| Legal entity (US & PH) | N/A | No | Yes |
| SOC 2 compliance | Your responsibility | No | Third-party audited |
| HIPAA verified | Your responsibility | No | Yes |
Verified Reviews
What Our Clients Say
4.9 (305 reviews)
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Kerry Stagman
Apr 2019This company has been very responsive and helpful. We just got started and it already has been a very great experience! Looking forward to working with our new team member!
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Joshua Neitz, Realtor
Dec 2020They were very responsive and provided many qualified candidates.
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Cindy Manzolillo
Feb 2021This was the first time I ever hired a virtual assistance. Honestly I was alittle worried and nervous. Pabble walk me through the process and picking qualified applicants for me made it such a great experience and I hired my first Virtual Assistance. Thank you My Out Desk for the professional and courteous staff you have on board.
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Joel Camacho
Aug 2020People would be crazy not to take advantage of this business. Papples Cenina has been an amazing Rep.
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Stephanie Ward
Oct 2019Jay was very helpful in setting us up with a VP for the first time. He understood what we were seeking an delivered us 4 wonderful candidates to interview.
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Susan Derlein
Jun 2019This is truly a group of professionals! Well trained, professional, client focused and clearly passionate about what they do. I am so looking forward to working with my Virtual Professional! Do not hesitate! You will not be disappointed!
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Jeremy Zucker
Feb 2019MyOutDesk connected me with a fantastic virtual professional! They stand by their employees with training & support and offer guidance to clients on how to utilize their virtual professional. Highly recommend!
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Dareika D. Morrison
Sep 2021As a small business owner, I could appreciate the seamless process with MOD. Their dedicated staff members coached me through the entire hiring process while recommending best practices for onboarding my VP. If you are considering hiring a virtual assistant, I highly recommend MOD! You won't be disappointed. Cheers to our success!
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Les McGehee
Jun 2020I've worked with and recommended MOD and have seen great results. Now I'm also a client. I'm willing to share about my experience with others considering MOD.
Helpful Resources
Administrative Articles & Guides
Tips, strategies, and insights to help you get the most from your administrative virtual assistant.
Administrative
From Scheduling Chaos to Two Weeks Out: Don Keely’s Story
Don Keely didn’t set out to build a business. He retired early from a Fortune 500 vice president role, got restless, and started paying attention to a problem he’d spent years watching companies struggle with: nobody could find reliable people to service their fitness equipment. So he built a company that does exactly that. Today, … Read more
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Administrative, Company, Virtual Assistants
Virtual Assistants: The Secret to a Stress-Free Holiday and New Year
End-of-year chaos doesn’t have to overwhelm you. Discover how Virtual Assistants can lighten your load, streamline operations, and set you up for success in the new year.
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Administrative, Real Estate
What Is A Transaction Coordinator?
A real estate transaction coordinator manages the administrative side of property deals, ensuring smooth and timely closings. By handling tasks like paperwork, deadlines, and communication, they allow agents to focus on client relationships and revenue-generating activities. Learn how a virtual assistant from MyOutDesk can boost your business productivity.
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See what an administrative VA could save you
Use our savings calculator to compare a dedicated MyOutDesk administrative virtual assistant against a traditional in-house hire.
Explore More
Related Virtual Assistant Services
Not exactly what you need? These services pair well or cover similar tasks.
Personal Assistant
Travel, scheduling & task coordination
Virtual Receptionist
Call handling, routing & scheduling
Bookkeeping
Invoicing, payroll & financial reporting
FAQ
Common questions
What tasks can an administrative virtual assistant handle?
Our administrative virtual assistants can manage a wide range of tasks including email and calendar management, CRM updates, documentation, reporting, bookkeeping coordination, reception coverage, and structured executive support such as meeting preparation and follow-up management.
How much does an administrative virtual assistant cost?
A MyOutDesk administrative virtual assistant typically costs up to 70% less than a comparable in-house hire once salary, benefits, and overhead are factored in. Run our savings calculator to see a personalized estimate for your business, or visit our pricing page for current rates.
How do I integrate a virtual assistant into my existing systems?
Our virtual assistants are trained to seamlessly integrate into your existing workflows and systems. We work closely with you during the onboarding process to ensure they are set up with the necessary access and training to effectively support your administrative needs.
What are the cost savings compared to hiring a traditional employee?
By hiring a MyOutDesk virtual administrative assistant, you can save up to 70% compared to the cost of a traditional employee. This is due to lower overhead costs and the flexibility of our virtual staffing model.
Can I bring my own non-disclosure agreement (NDA)?
Yes, we are happy to work with you to get an NDA between your virtual assistant and your company signed. We also provide a default NDA that protects all our clients.
Is an administrative virtual assistant secure?
Yes, we take security very seriously. By default, all our devices are actively monitored via MyTimeIn Compliance Monitoring which ensures alignment with SOC 2 standards. We also have in-office and secure machine options.
Do MyOutDesk virtual assistants use a password manager?
Yes. We require every VA to share and store credentials through a password manager - never in plain text, email, chat, or browser autofill. We can use the password manager your team already runs on (1Password, Bitwarden, LastPass, Dashlane, Keeper, or similar) or provide one. Access can be revoked instantly when the engagement ends.
Will my administrative virtual assistant be dedicated to my business?
Yes. Your administrative virtual assistant is dedicated to your business full time. We do not share our virtual assistants across multiple clients. This allows them to fully integrate into your team.