Brett Baker
May 2024
Matched my business with an excellent executive assistant and the organization has given excellent support of the past 18 months. I can recommend unconditionally.
Scale Your Recruitment Efforts
Recruiting Virtual Assistant
Our recruiting virtual assistants work alongside your HR team to source candidates, screen resumes, schedule interviews, and manage your hiring pipeline so you can find top talent faster.
Why Recruiting VAs
Find Top Talent Faster With A Recruiting Virtual Assistant
Hiring is one of the most time-intensive processes in any business. Sorting through hundreds of resumes, coordinating interviews, and keeping candidates engaged requires dedicated focus, and it never stops.
Our recruiting virtual assistants are trained to handle the heavy lifting of your hiring process: posting jobs, screening candidates, scheduling interviews, managing your ATS, and supporting onboarding, so your HR team can focus on strategic talent decisions.
MyOutDesk recruiting VAs are carefully vetted and experienced in HR workflows, saving you up to 70% the cost of a traditional in-house recruiting coordinator.
Built for HR Teams
Trusted by HR & PEO Companies Nationwide
We work with human resources departments and professional employer organizations (PEOs) across the country, helping them scale their recruiting capacity without adding headcount. Whether you're staffing for a single client or managing hiring across dozens of accounts, our recruiting VAs integrate directly into your workflows and ATS.
What We Handle
What A Recruiting Virtual Assistant Can Do
Candidate Sourcing
Stop losing top talent to slow pipelines. Our VAs proactively source qualified candidates so your recruiters can focus on closing hires.
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Resume Screening
Your recruiters shouldn't spend hours sifting through unqualified applicants. We screen every resume so only the strongest candidates reach your desk.
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Interview Coordination
Eliminate scheduling bottlenecks that slow down your hiring. Our VAs manage the logistics so your team can focus on evaluating talent.
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Follow-Up and Engagement
Candidate ghosting kills your pipeline. Our VAs keep every applicant engaged with timely, professional communication that protects your employer brand.
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Job Posting and Management
Get more qualified applicants from every posting. Our VAs craft compelling job ads and manage them across every platform that matters.
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Background Checks & Reference Verification
Protect your organization from bad hires. Our VAs verify credentials and references so you can extend offers with confidence.
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Security & Compliance
Your data is protected by enterprise-grade security
Every MyOutDesk virtual professional operates within a security framework built for the world's most regulated industries. From SOC 2 certified operations to CIS Level 2 hardened devices, we go beyond industry standards.
SOC 2 Type I Certified
Verified controls for enterprise security
CIS Level 2 Hardened Devices
MyOutDesk managed endpoints secured to CIS Benchmark standards
HIPAA Compliant
BAA-ready safeguards for protected health information
PCI-DSS Compliant
Payment card data handled with certified controls
NDA by Default
Every VA signs our NDA; we honor yours on request
Real virtual assistants, amplified by AI
Every MyOutDesk VA is trained through MOD University to use modern AI tools, then paired with the AI toolkit your work needs. A real person still reviews every AI-assisted deliverable before it reaches you, so your recruiting VA works faster and cleaner, with the judgment AI doesn't have.
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Trained
MOD University
Prompting, verification, and role-specific AI workflows, refreshed as the tools change.
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Equipped
Your stack, your rules
Your VA works inside your AI tools, on your accounts, under your governance.
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Trusted
Human-in-the-loop
A real person reviews every AI-assisted deliverable before it reaches your customers or CRM.
See the Difference
How We Compare
| Feature | Full-Time Hire | Freelancer / Marketplace | MyOutDesk |
|---|---|---|---|
| Time to hire | 4–8 weeks | 1–2 weeks | As little as 1 week |
| Screening | You run it | Self-reported | 6-stage vetting, 0.7% pass rate |
| Education | You verify | Unverified | College degree required |
| Dedicated to you | Yes | Rarely | Yes, full-time |
| Time zone coverage | One person, one shift | Their schedule, not yours | Works your timezone; 24/7 coverage available |
| Cost structure | Salary + benefits + overhead | Hourly, unpredictable | Flat monthly rate, all-inclusive |
| If it doesn't work out | Start over | Start over | We rematch at no extra cost |
| Oversight tools | You provide | None | Productivity tracking included |
| Legal entity (US & PH) | N/A | No | Yes |
| SOC 2 compliance | Your responsibility | No | Third-party audited |
| HIPAA verified | Your responsibility | No | Yes |
Verified Reviews
What Our Clients Say
4.9 (305 reviews)
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Scott Vögeli
Nov 2023The experience with MyOutDesk has been nothing but flawless. I started my first assistant having no idea how to prepare for the change but MOD has made the process easy to understand and has also provided me with a ton of resources to make the process successful. My assistant is a rockstar and I'm super pleased with everything so far!
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AL Abdallah
Jan 2020She was very friendly and professional. Anya did not rush me or make me feel uncomfortable. She asked the right questions and handled the call like I would handle my clients. AL Abdallah EXP Realty Michigan
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Kathleen Harron
Jun 2021This is my first time hiring a virtual assistant. I interviewed with a few companies but My Out Desk really stood out from the crowd! From initial contact to placement I’ve found MOD to be so informative & helpful. I’m looking forward to getting started with my new assistant very soon.
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Mandy Thacker
Nov 2019Always prompt and professional in all aspects.
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Ben Combs
Oct 2023What an incredibly high quality service. Great ongoing support, great system for onboarding, and very talented candidates. We are really impressed with the whole process and super happy with our new administration person that is talented beyond expectations. I highly recommend this truly organized company.
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Cindy Manzolillo
Feb 2021This was the first time I ever hired a virtual assistance. Honestly I was alittle worried and nervous. Pabble walk me through the process and picking qualified applicants for me made it such a great experience and I hired my first Virtual Assistance. Thank you My Out Desk for the professional and courteous staff you have on board.
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System Administrator
Jan 2019My firm utilizes 10 full-time VA's from MyOutDesk in our sales, customer service, administrative & even IT department with stellar results. It's allowed us to quickly add staffing to meeting the demands of our growing business, and our VA's are smart, hard-working, and excellent communicators (sometimes a slight accent, but that's never been an issue). I think the reason for our success is the excellent screening & interviewing process that MyOutDesk uses - we've tried a few outsourcing companies in the past, but had disappointing results and honestly if felt like most outsourcing companies were fly-by-night operations. MyOutDesk is a real company, and they're always helpful with support, sourcing new staff, and working with us on any issues that arise (which is rare). I'd have to say they've been a giant asset to our company!
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Bill DeVine
Aug 2019Every Team Member that we have worked with so far at MyOutDesk has been extremely friendly and professional to work with and have been great to answer all of our questions.
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Erin Pedrami
Aug 2025We have recently hired two VAs from MyOutDesk and each have FAR EXCEEDED our expectations! We have a law firm and an HVAC business, and these VAs have already shown their commitment, dedication, and grit! The skills they bring are unmatched! I highly recommend MyOutDesk -- no other company has even come close.
Helpful Resources
Recruiting Articles & Guides
Tips, strategies, and insights to help you get the most from your recruiting virtual assistant.
Hiring, Virtual Assistants
How Much Does an HR Virtual Assistant Cost in 2026? (Complete Pricing Guide for Small Businesses)
Outsourcing HR can save a small business 40–70% compared to hiring a full-time in-house HR manager, whose average total compensation exceeds $153,875/year (salary plus benefits and overhead).
Read more
Virtual Assistants
Outsourcing for Growth: Why Teams Beat Solo Hires
Outsourcing isn’t just a cost strategy anymore—it’s a growth engine. Learn why team-based pods outperform solo hires in speed, quality, and resilience. This guide breaks down how leaders in 2025 are scaling faster, improving service, and driving smarter operations through strategic outsourcing.
Read more
Virtual Assistants
The Hidden Costs of a Bad Hire (and How to Avoid Them)
A bad hire costs far more than salary; it drains productivity, damages morale, and stalls growth. From financial losses to missed opportunities, the hidden impact can set your business back years. Learn the true cost of a mis-hire and why outsourcing talent may be the smarter path to scale in 2025.
Read more
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FAQ
Common questions
How much does it cost to hire a recruiting virtual assistant?
With MyOutDesk you'll pay less than 70% of what you'd pay for an in-house recruiting coordinator, and we take care of all the recruiting, background checks, payroll & benefits for you.
What kind of tasks do recruiting virtual assistants handle?
Our recruiting VAs handle the full scope of hiring support: sourcing candidates across platforms like LinkedIn Recruiter, Indeed, and ZipRecruiter, screening resumes, coordinating interviews, managing your ATS (Workable, Greenhouse, Workday, BambooHR, Rippling, and more), following up with candidates, creating and managing job postings, and conducting background checks and reference verification.
Can a recruiting virtual assistant screen resumes?
Yes. Our recruiting VAs review and analyze incoming resumes and applications, highlight the most relevant skills and experience, and sort candidates by job-fit and your preferred criteria so your hiring managers only see the strongest applicants.
Can a recruiting VA coordinate interviews and scheduling?
Yes. They can organize and maintain your applicant database, track candidate information, and schedule interviews on behalf of all parties including hiring managers, panel interviewers, and candidates, eliminating the back-and-forth.
What hiring platforms can your VAs work with?
Our recruiting VAs have experience with major hiring platforms including LinkedIn Recruiter, Indeed, ZipRecruiter, and Glassdoor. They also work within your existing ATS, whether that's Workable, Greenhouse, Lever, Workday, BambooHR, or Rippling, to manage candidate pipelines and track hiring metrics.
Can a recruiting VA handle background checks and reference verification?
Yes. Our VAs can verify candidate credentials, contact references, verify employment history, and update applications with relevant notes and findings for your recruiters.
Will my recruiting virtual assistant be dedicated or shared?
All of our virtual assistants are dedicated to a single client. This allows them to fully learn your hiring process, understand your team culture and role requirements, and deliver consistent, high-quality recruiting support.
How quickly can we get started?
We can onboard a recruiting VA in as little as 7 days. We just need to understand your hiring needs, tools, and processes to find the right virtual assistant for you.
Do MyOutDesk virtual assistants use a password manager?
Yes. We require every VA to share and store credentials through a password manager - never in plain text, email, chat, or browser autofill. We can use the password manager your team already runs on (1Password, Bitwarden, LastPass, Dashlane, Keeper, or similar) or provide one. Access can be revoked instantly when the engagement ends.
Can I bring my own non-disclosure agreement (NDA)?
Yes, we are happy to work with you to get an NDA between your virtual assistant and your company signed. We also provide a default NDA that protects all our clients.