10 Best Tools to Track Remote Work Hours & Productivity in 2025

Accurate time tracking is crucial for virtual assistants and the businesses that hire them. It ensures fair compensation, provides transparency in productivity, and helps optimize workflows. By leveraging the right time-tracking software, business owners can ensure their virtual assistants stay efficient and focused, leading to better overall performance and profitability. 

In 2025, businesses continue to rely on remote-working talent to handle critical tasks. However, ensuring accountability and tracking their time efficiently can be a headache that many leaders rightfully want to avoid. That’s where remote professional time-tracking software comes in. The right tools help businesses measure productivity, improve efficiency, and ensure fair payment for work completed.

With a variety of options available, it can be difficult to determine which software best suits your business needs. In this guide, we’ll break down the top 10 remote professional time-tracking software solutions in 2025, highlighting their features, pricing, and best-use scenarios.

1. Toggl Track

Toggl Track is a straightforward and intuitive time tracking solution designed for freelancers and small teams. Its one-click tracking feature allows users to start and stop timers effortlessly, while detailed reports and analytics provide valuable insights into time usage. Toggl integrates with popular project management tools like Asana, Trello, and Slack, making it easy to streamline workflow tracking.

Toggl offers a free plan with core features, while paid plans start at $9 per user per month, unlocking advanced reporting and team management functionalities. It’s best suited for those who need a simple yet powerful time tracking tool without the complexity of traditional timesheets.

Features:

• Simple one-click time tracking
• Detailed reports and analytics
• Project and team tracking features
• Integrates with popular tools like Asana, Trello, and Slack

Pricing:

• Free plan available
• Paid plans start at $9 per user/month

Best for:

Freelancers and small teams looking for a user-friendly, intuitive time-tracking solution.

2. Clockify

Clockify is a robust time tracking tool offering unlimited tracking for individuals and teams, making it a standout choice for businesses seeking a scalable solution. It features automated time tracking, customizable timesheets, and seamless integration with various project management tools.

The best part? Clockify provides a feature-rich free plan, with premium plans starting at just $3.99 per user per month for added reporting and administrative controls. Businesses looking for a cost-effective yet powerful time tracking system will find Clockify an excellent option.

Features:

• Unlimited tracking for individuals and teams
• Automated time tracking and reporting
• Customizable timesheets
• Integration with project management tools

Pricing:

• Free plan available
• Paid plans start at $3.99 per user/month

Best for:

Businesses looking for a free, feature-rich solution with scalable options.

3. Time Doctor

Time Doctor goes beyond basic time tracking by incorporating screenshots, activity monitoring, and website usage tracking. It’s ideal for managers who need an in-depth view of their team’s productivity. The software also integrates with payroll systems, making invoicing and payments seamless.

Pricing starts at $7 per user per month, offering value for businesses that require robust employee monitoring and detailed productivity reports. Time Doctor is best for business owners who want transparency in their remote teams.

Features:

• Screenshots and activity monitoring
• Website and app usage tracking
• Payroll integration
• Productivity reports

Pricing:

• Plans start at $7 per user/month

Best for:

Managers who need advanced employee monitoring and accountability tools.

4. Timelines

Timelines offers a visual representation of time tracking, helping users see their work hours laid out in an intuitive format. With drag-and-drop editing, task tracking, and project management integrations, it simplifies time tracking for professionals handling multiple responsibilities.

With pricing starting at $5 per user per month, Timelines is a great option for teams and individuals who prefer a more visual, timeline-based approach to tracking their hours.

Features:

• Visual representation of tracked time
• Task and project tracking
• Drag-and-drop editing of tracked hours
• Integrates with multiple business apps

Pricing:

• Starts at $5 per user/month

Best for:

Teams and individuals who prefer a timeline-based approach to time tracking.

5. Simple Time Tracker

True to its name, Simple Time Tracker offers a no-frills approach to tracking work hours. It provides both manual and automated time logging, a clean and easy-to-use interface, and exportable timesheets for accurate payroll calculations.

This software is entirely free, making it a top choice for small businesses and freelancers who need a basic time tracking tool without unnecessary add-ons.

Features:

• Basic manual and automated time tracking
• Simple UI for ease of use
• Exportable timesheets
• No unnecessary add-ons

Pricing:

• Free

Best for:

Small businesses and freelancers who need a no-frills, free-time tracking solution.

6. RescueTime

RescueTime is designed for professionals who want to eliminate distractions and enhance productivity. It automatically tracks time spent on various tasks and provides insights into work habits. The focus mode feature blocks distracting websites, helping users stay on task.

RescueTime offers a free version with basic features, while the premium plan starts at $6.50 per month. It’s ideal for individuals who need assistance in improving their productivity and time management.

Features:

• Automatic time tracking
• Focus mode to block distractions
• Detailed insights into work habits
• Productivity scores and analytics

Pricing:

• Free plan available
• Premium starts at $6.50 per month

Best for:

Professionals who want to improve their productivity and eliminate distractions.

7. Hubstaff

Hubstaff is an all-in-one time tracking solution with GPS tracking, making it perfect for remote teams that require accountability. It includes features like time tracking with screenshots, payroll integration, and detailed productivity analytics.

Starting at $7 per user per month, Hubstaff is best suited for businesses managing remote employees who require advanced monitoring and efficiency tracking.

Features:

• GPS tracking for remote workers
• Time tracking with screenshots
• Payroll integration
• Productivity and efficiency analytics

Pricing:

• Starts at $7 per user/month

Best for:

Businesses managing remote teams that require detailed monitoring.

8. Harvest

Harvest combines time tracking with expense management, allowing businesses to track billable hours and generate invoices seamlessly. Its integration with accounting tools and detailed reporting features make it a strong contender for financial tracking.

Harvest offers a free plan for a single user, while paid plans start at $12 per user per month. Businesses that need a time tracking solution with built-in invoicing will benefit from using Harvest.

Features:

• Expense and time tracking
• Invoice generation
• Seamless integrations with accounting tools
• Detailed reporting

Pricing:

• Free for one user
• Paid plans start at $12 per user/month

Best for:

Businesses that need integrated time tracking and invoicing features.

9. MyHours

MyHours is a customizable time tracking tool designed for freelancers and consultants managing multiple projects. It includes flexible time logs, billing and invoicing tools, and seamless integrations with other business applications.

A free version is available, with paid plans starting at $6 per user per month. For professionals handling different clients and projects, MyHours is an excellent fit.

Features:

• Customizable time logs
• Billing and invoicing tools
• Project cost tracking
• Multiple integrations available

Pricing:

• Free plan available
• Paid plans start at $6 per user/month

Best for:

Freelancers and consultants managing multiple projects.

10. Clockk

Clockk is an AI-powered automatic time tracking tool that works in the background without requiring manual input. It categorizes tasks and projects automatically, ensuring accurate and effortless time tracking.

Starting at $9.99 per month, Clockk is ideal for professionals who prefer a hands-off approach to tracking their work hours without relying on timers or manual logs.

Features:

• AI-powered automatic time tracking
• Categories work without manual input
• Project-based time tracking
• Works in the background with no timers required

Pricing:

• Starts at $9.99 per month

Best for:

Professionals who want hands-off, AI-powered time tracking.

Frequently Asked Questions

How Do Virtual Assistants Track Their Hours?

Virtual assistants use time-tracking software to log their working hours, often integrating with payroll and project management tools. These platforms can provide manual, automated, or AI-powered tracking. MyOutDesk provides its own proprietary time and productivity tracking software to every client, called MyTimeIn.

What is a Good Hourly Rate for a Virtual Assistant?

Hourly rates vary based on experience and location. In the U.S., rates typically range from $15 to $50 per hour, while international virtual assistants may charge between $5 and $25 per hour. It’s important to remember that when hiring virtual talent from an outsourcing provider such as MyOutDesk, many employment costs such as insurance, benefits, and PTO, are handled by the provider.

How Do You Monitor Your Virtual Assistant?

You can monitor virtual assistants using time-tracking software, productivity reports, and regular check-ins. Some tools also offer activity monitoring and screenshot features. Part of MyOutDesks proprietary MyTimeIn software includes location tracking, so you always know how to reach your remote working professionals.

Accurately Track Your Remote Talents Time for Maximum Efficiency

Selecting the right virtual assistant time-tracking software ensures transparency, boosts productivity, and streamlines operations. Whether you’re looking for a simple manual tracker or a fully automated AI solution, the right tool can make managing your virtual team more efficient.

At MyOutDesk, we provide highly skilled virtual assistants who are trained to work efficiently and effectively. Partnering with the right talent and using the right tracking tools can transform the way your business operates. Ready to optimize your team’s productivity? Contact MyOutDesk today to find the perfect virtual assistant for your needs!