From Contract To Close
Our real estate transaction coordinators are trained to manage all the paperwork and deadlines involved in your real estate transactions - including every step of the selling process, from contract to close.
Real estate transactions involve dozens of documents, tight deadlines, and constant communication between agents, lenders, title companies, and clients. Managing it all yourself takes time away from revenue-generating activities.
Our transaction coordinator virtual assistants handle every detail from ratified contract through closing day - tracking deadlines, preparing documents, coordinating with all parties, and ensuring compliance - so nothing falls through the cracks.
MyOutDesk virtual admin assistants are carefully vetted to ensure a seamless transition into your company - saving you up to 70% of the cost of a traditional employee.
Built for Real Estate Teams
We've helped thousands of real estate professionals across the country scale their businesses with dedicated virtual assistants. Whether you're a solo agent, a team lead, or running a brokerage, our transaction coordinators integrate directly into your workflows and transaction management platforms.
Manage all contract paperwork from ratification through closing with precision and accuracy.
Oversee the entire escrow process from opening to closing, keeping all parties aligned and on schedule.
Keep all parties informed and aligned throughout the transaction lifecycle.
Coordinate property inspections and appraisals to keep your transactions moving forward.
Keep every transaction organized with comprehensive checklists and database management.
Prioritize and coordinate the critical processes that keep transactions moving toward closing.
Every MyOutDesk virtual professional operates within a security framework built for the world's most regulated industries. From SOC 2 certified operations to CIS Level 2 hardened devices, we go beyond industry standards.
Verified controls for enterprise security
MyOutDesk managed endpoints secured to CIS Benchmark standards
Safeguards for protected health information
Payment card data handled with certified controls
See the Difference
| Feature | Full-Time Hire | Freelancer / Marketplace | MyOutDesk |
|---|---|---|---|
| Time to hire | 4–8 weeks | 1–2 weeks | As little as 1 week |
| Screening | You run it | Self-reported | 6-stage vetting, 0.7% pass rate |
| Education | You verify | Unverified | College degree required |
| Dedicated to you | Yes | Rarely | Yes, full-time |
| Cost structure | Salary + benefits + overhead | Hourly, unpredictable | Flat monthly rate, all-inclusive |
| If it doesn't work out | Start over | Start over | We rematch at no extra cost |
| Oversight tools | You provide | None | Productivity tracking included |
| Legal entity (US & PH) | N/A | No | Yes |
| SOC 2 compliance | Your responsibility | No | Third-party audited |
| HIPAA verified | Your responsibility | No | Yes |
Anita Rich
I interviewed three Virtual Assustants The team and I agreed on the one I picked ultimately It has been a rewarding and satisfactory experience and I recommend them highly Feel free to contact me if you have any questions about my personal experience!
Joel Camacho
People would be crazy not to take advantage of this business. Papples Cenina has been an amazing Rep.
Owen Johnson
Fast to find the right fit for our team!
Marketing Department
My Out Desk is a great option when you need a virtual assistant! They do all the heavy lifting to find the best candidate and assist with management in order to get up and running ASAP.
Suzanne Cushing
Outstanding! Everyone I have worked with so far has been awesome! I highly recommend them!
HICKS CRAWFORD
I loved to utilized Myoutdesk services for real estate assistance. They invest a great deal of time and money into developing their Vas and it shows in the quality of work they perform for me. Most companies are not legal in the countries. They send work to and do not have the ability to protect their clients like MyOutDesk does.
Remo Packer
MOD is, by far, the most professional and capable VP company in the US. I searched long and hard to find a company to provide a Virtual Professional for my real estate business and MOD has exceeded my expectations. If you are looking for a VP, do not hesitate to contact them!
Ben Combs
What an incredibly high quality service. Great ongoing support, great system for onboarding, and very talented candidates. We are really impressed with the whole process and super happy with our new administration person that is talented beyond expectations. I highly recommend this truly organized company.
Phil Mistrata
Anj did a great job assisting me in selection and explaining the entire process, I always felt very well informed
Katie Bobo
When looking for a virtual professional, this company was quick to respond to an inquiry, communicated each step along the way in a clear and concise manner. Additionally, they provided us with 3 great candidates of which we immediately chose the one that was the best fit. We are thrilled with our experience and would highly recommend MyOutDesk.
Tips, strategies, and insights to help you get the most from your real estate virtual assistant.
Choosing the right real estate CRM can transform your business. This 2025 comparison guide reviews the top platforms, so you can scale smarter and serve clients better.
Discover everything you need to know about circle prospecting in real estate! Learn how this powerful lead-generation strategy can help you secure more listings, build brand awareness, and keep your pipeline full. From essential tips to maximize your results to leveraging virtual assistants (VAs) for seamless execution, this guide covers it all.
In the ever-evolving real estate market, professionals face significant challenges. Today, realtors grapple with tripled interest rates, a one-third drop in transaction volumes, and record-low NAR membership since October 2022. The recent NAR settlement further complicates the landscape. Despite these hurdles, drawing on past experiences can provide valuable insights for navigating current and future uncertainties. … Read more
Explore More
Not exactly what you need? These services pair well or cover similar tasks.
Document collection & pipeline tracking
Prospecting & appointment setting
Invoicing, payroll & financial reporting
FAQ
With MyOutDesk, you can save up to 70% compared to hiring an in-house transaction coordinator. We handle all recruiting, background checks, payroll, and benefits so you can add TC capacity without the overhead.
Our virtual transaction coordinators manage the administrative side of your real estate deals from ratified contract through closing. This includes preparing and organizing transaction documents, tracking deadlines and contingencies, coordinating with title companies, lenders, and inspectors, managing the escrow process, and keeping all parties informed.
Our transaction coordinators have experience with popular platforms including Dotloop, SkySlope, Brokermint, TransactionDesk, Paperless Pipeline, and DocuSign. They can also work within your brokerage's MLS and any additional tools your team uses.
Yes. Our TCs coordinate with escrow and title companies to ensure earnest money deposits are received on time, track escrow timelines, confirm title commitments, and follow up on any outstanding items needed to keep the closing on schedule.
Yes. Your TC can schedule home inspections and appraisals, follow up with inspectors and appraisers, track inspection deadlines, and ensure any repair requests or contingencies are documented and communicated to all parties.
This depends on transaction complexity and your workflow, but most of our virtual TCs manage 15 to 30 active transactions at a time. They use checklists and pipeline tracking to ensure nothing falls through the cracks.
All of our virtual assistants are dedicated to a single client. Your TC will learn your brokerage's processes, your preferred forms and checklists, and your communication style to deliver consistent support.
We can onboard a virtual transaction coordinator in as little as 7 days. We just need to understand your transaction volume, the platforms you use, and your processes to match you with the right TC.
Yes, we are happy to work with you to get an NDA between your virtual assistant and your company signed. We also provide a default NDA that protects all our clients.