Michael Wilson
Aug 2019
Great communication and support during the startup process! The level of training that MOD provides for their Virtual Professionals helps ensure they can be contributors quickly when they join our team.
Scale Your Recruitment Efforts
Recruiting Virtual Assistant
Our recruiting virtual assistants work alongside your HR team to source candidates, screen resumes, schedule interviews, and manage your hiring pipeline so you can find top talent faster.
Why Recruiting VAs
Find Top Talent Faster With A Recruiting Virtual Assistant
Hiring is one of the most time-intensive processes in any business. Sorting through hundreds of resumes, coordinating interviews, and keeping candidates engaged requires dedicated focus, and it never stops.
Our recruiting virtual assistants are trained to handle the heavy lifting of your hiring process: posting jobs, screening candidates, scheduling interviews, managing your ATS, and supporting onboarding, so your HR team can focus on strategic talent decisions.
MyOutDesk recruiting VAs are carefully vetted and experienced in HR workflows, saving you up to 70% the cost of a traditional in-house recruiting coordinator.
Built for HR Teams
Trusted by HR & PEO Companies Nationwide
We work with human resources departments and professional employer organizations (PEOs) across the country, helping them scale their recruiting capacity without adding headcount. Whether you're staffing for a single client or managing hiring across dozens of accounts, our recruiting VAs integrate directly into your workflows and ATS.
What We Handle
What A Recruiting Virtual Assistant Can Do
Candidate Sourcing
Stop losing top talent to slow pipelines. Our VAs proactively source qualified candidates so your recruiters can focus on closing hires.
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Resume Screening
Your recruiters shouldn't spend hours sifting through unqualified applicants. We screen every resume so only the strongest candidates reach your desk.
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Interview Coordination
Eliminate scheduling bottlenecks that slow down your hiring. Our VAs manage the logistics so your team can focus on evaluating talent.
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Follow-Up and Engagement
Candidate ghosting kills your pipeline. Our VAs keep every applicant engaged with timely, professional communication that protects your employer brand.
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Job Posting and Management
Get more qualified applicants from every posting. Our VAs craft compelling job ads and manage them across every platform that matters.
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Background Checks & Reference Verification
Protect your organization from bad hires. Our VAs verify credentials and references so you can extend offers with confidence.
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Security & Compliance
Your data is protected by enterprise-grade security
Every MyOutDesk virtual professional operates within a security framework built for the world's most regulated industries. From SOC 2 certified operations to CIS Level 2 hardened devices, we go beyond industry standards.
SOC 2 Type I Certified
Verified controls for enterprise security
CIS Level 2 Hardened Devices
MyOutDesk managed endpoints secured to CIS Benchmark standards
HIPAA Compliant
BAA-ready safeguards for protected health information
PCI-DSS Compliant
Payment card data handled with certified controls
Identity-Verified Talent
Dual-stage live video, government ID, and document verification for every hire
NDA by Default
Every VA signs our NDA; we honor yours on request
Real virtual assistants, amplified by AI
Every MyOutDesk VA is trained through MOD University to use modern AI tools, then paired with the AI toolkit your work needs. A real person still reviews every AI-assisted deliverable before it reaches you, so your recruiting VA works faster and cleaner, with the judgment AI doesn't have.
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Trained
MOD University
Prompting, verification, and role-specific AI workflows, refreshed as the tools change.
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Equipped
Your stack, your rules
Your VA works inside your AI tools, on your accounts, under your governance.
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Trusted
Human-in-the-loop
A real person reviews every AI-assisted deliverable before it reaches your customers or CRM.
See the Difference
How We Compare
| Feature | Full-Time Hire | Freelancer / Marketplace | MyOutDesk |
|---|---|---|---|
| Time to hire | 4-8 weeks | 1-2 weeks | As little as 1 week |
| Screening | You run it | Self-reported | 6-stage vetting, 1% pass rate |
| Education | You verify | Unverified | College degree required |
| Dedicated to you | Yes | Rarely | Yes, full-time |
| Time zone coverage | One person, one shift | Their schedule, not yours | Works your timezone; 24/7 coverage available |
| Cost structure | Salary + benefits + overhead | Hourly, unpredictable | Flat monthly rate, all-inclusive |
| If it doesn't work out | Start over | Start over | We rematch at no extra cost |
| Oversight tools | You provide | None | Productivity tracking included |
| Legal entity (US & PH) | N/A | No | Yes |
| SOC 2 compliance | Your responsibility | No | Third-party audited |
| HIPAA verified | Your responsibility | No | Yes |
Verified Reviews
What Our Clients Say
4.9 (303 reviews)
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Cyrus Driver
May 2024A very professional outsourced vendor. From onboarding, setting expectations and monitoring progress. Works with KPIs, RoI and other business parameters. Great value for the US team. Highly recommend them.
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casey oaks
Jul 2019Working with MOD has been a pleasure. They have been very responsive & professional, and have assisted with the transition of using virtual professionals. I would recommend them for anybody who is looking to outsource work to assistants.
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Scott Hendry
Mar 2021We are new to MyOutDesk and run a brokerage. We were in the search for an ISA to call our leads and after shopping around, we chose MyOutDesk based on reviews and recommendations. We just went through the interview process and chose our new ISA and are excited to get started. I can't yet speak to the impact it is going to have on our business but my review is based on the sales and onbaording/interview process. Everyone has been very quick to respond, and the professionalism and flow of the processes has been really great. Looking forward to our ISA starting on Monday and crushing the dials.
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Kevin Cooper
Nov 2019The folks at My Out Desk are awesome! From the first call to get information, to the assessment, and through the interviews.....the process is seamless.
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Rob Dezso
Sep 2019Seemless process that involved under promising and over delivering!!!
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Eli Clark
Jul 2020So far MOD has been very communicative, and the VA we have been working with has been incredible.
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Mandy Thacker
Nov 2019Always prompt and professional in all aspects.
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Robert Antonie
Sep 2019Very impressed with the quality of candidates to interview!
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Victoria Bickford
Jan 2021I contacted this company as a potential new client. Really I am a small business owner and like all business owners from time to time we see what others are doing. This company is very professional, clear speaking, and got right what I was wanting without dragging out a long conversation. Very prompt and information was immediately sent to me. I am a Virtual Real Estate Investor Assistant and Small Business Owner and I highly recommend this company. Great job to the rep Arvin! Thank you!
Helpful Resources
Recruiting Articles & Guides
Tips, strategies, and insights to help you get the most from your recruiting virtual assistant.
Virtual Assistants
The Smarter Way to Scale in 2026: Why AI Won’t Replace Your Virtual Assistant
AI-powered virtual assistants are emerging as the smarter way to scale in 2026, combining automation, human judgment, and lower operating costs to improve execution across real estate, healthcare, legal, marketing, and insurance teams.
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Hiring, Virtual Assistants
How Much Does an HR Virtual Assistant Cost in 2026? (Complete Pricing Guide for Small Businesses)
Outsourcing HR can save a small business 40–70% compared to hiring a full-time in-house HR manager, whose average total compensation exceeds $153,875/year (salary plus benefits and overhead).
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Virtual Assistants
Outsourcing for Growth: Why Teams Beat Solo Hires
Outsourcing isn’t just a cost strategy anymore—it’s a growth engine. Learn why team-based pods outperform solo hires in speed, quality, and resilience. This guide breaks down how leaders in 2025 are scaling faster, improving service, and driving smarter operations through strategic outsourcing.
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FAQ
Common questions
How much does it cost to hire a recruiting virtual assistant?
With MyOutDesk you'll pay less than 70% of what you'd pay for an in-house recruiting coordinator, and we take care of all the recruiting, background checks, payroll & benefits for you.
What kind of tasks do recruiting virtual assistants handle?
Our recruiting VAs handle the full scope of hiring support: sourcing candidates across platforms like LinkedIn Recruiter, Indeed, and ZipRecruiter, screening resumes, coordinating interviews, managing your ATS (Workable, Greenhouse, Workday, BambooHR, Rippling, and more), following up with candidates, creating and managing job postings, and conducting background checks and reference verification.
Can a recruiting virtual assistant screen resumes?
Yes. Our recruiting VAs review and analyze incoming resumes and applications, highlight the most relevant skills and experience, and sort candidates by job-fit and your preferred criteria so your hiring managers only see the strongest applicants.
Can a recruiting VA coordinate interviews and scheduling?
Yes. They can organize and maintain your applicant database, track candidate information, and schedule interviews on behalf of all parties including hiring managers, panel interviewers, and candidates, eliminating the back-and-forth.
What hiring platforms can your VAs work with?
Our recruiting VAs have experience with major hiring platforms including LinkedIn Recruiter, Indeed, ZipRecruiter, and Glassdoor. They also work within your existing ATS, whether that's Workable, Greenhouse, Lever, Workday, BambooHR, or Rippling, to manage candidate pipelines and track hiring metrics.
Can a recruiting VA handle background checks and reference verification?
Yes. Our VAs can verify candidate credentials, contact references, verify employment history, and update applications with relevant notes and findings for your recruiters.
Will my recruiting virtual assistant be dedicated or shared?
All of our virtual assistants are dedicated to a single client. This allows them to fully learn your hiring process, understand your team culture and role requirements, and deliver consistent, high-quality recruiting support.
How quickly can we get started?
We can onboard a recruiting VA in as little as 7 days. We just need to understand your hiring needs, tools, and processes to find the right virtual assistant for you.
Do MyOutDesk virtual assistants use a password manager?
Yes. We require every VA to share and store credentials through a password manager - never in plain text, email, chat, or browser autofill. We can use the password manager your team already runs on (1Password, Bitwarden, LastPass, Dashlane, Keeper, or similar) or provide one. Access can be revoked instantly when the engagement ends.
Can I bring my own non-disclosure agreement (NDA)?
Yes, we are happy to work with you to get an NDA between your virtual assistant and your company signed. We also provide a default NDA that protects all our clients.