Kari Wilbanks
Nov 2019
everybody is wonderful and professional!!!
Administrative Virtual Assistant Services
Administrative Virtual Assistants
Hire a dedicated administrative virtual assistant to manage email and calendars, CRM, documentation, reporting, bookkeeping coordination, and day-to-day operational cadence — saving up to 70% vs. a traditional hire.
Why Administrative VAs
Administrative Support That Scales With Your Business
Administrative operations must run efficiently without diverting leadership from revenue and strategic priorities.
Our Administrative Virtual Assistants (VAs) integrate into your existing systems and workflows to manage core administrative functions, including calendar coordination, CRM management, documentation, reception coverage, bookkeeping support, expense tracking, and structured executive support such as meeting preparation, reporting coordination, and follow-up management.
By establishing structured administrative capacity behind the scenes, your leadership team remains focused on revenue, strategy, and critical operational priorities.
MyOutDesk virtual admin assistants are carefully vetted to ensure a seamless transition into your company - saving you up to 70% the cost of a traditional employee.
What We Handle
What An Administrative Virtual Assistant Can Do For You
Back Office Management
Keep operations running smoothly with dedicated support for inbox and calendar execution, recurring workflow ownership, and day-to-day system coordination that protects executive focus and keeps teams aligned.
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Accounting & Bookkeeping
Strengthen financial visibility and maintain clean records through administrative accounting support that keeps workflows moving while staying clear of CPA-level advisory work.
View Bookkeeping VAs →
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HR + Recruitment
Support hiring and HR administration with process-driven virtual assistance that reduces scheduling friction, improves onboarding consistency, and keeps employee records organized.
View Recruiting VAs →
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Document Management
Maintain organized, accurate documentation across your systems by managing creation, formatting, storage, retrieval, and lifecycle workflows so information stays clean, current, and easy to access.
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Frontline Communications & Intake
Provide reliable coverage for inbound calls and requests with consistent intake, routing, and scheduling support that protects leadership time while keeping responsiveness high.
View Virtual Receptionists →
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Executive Support
Support leadership with meeting preparation, follow-through, and reporting hygiene that keeps priorities moving, plus research and logistics support that reduces friction for high-value work.
View Personal Assistants →
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Security & Compliance
Your data is protected by enterprise-grade security
Every MyOutDesk virtual professional operates within a security framework built for the world's most regulated industries. From SOC 2 certified operations to CIS Level 2 hardened devices, we go beyond industry standards.
SOC 2 Type I Certified
Verified controls for enterprise security
CIS Level 2 Hardened Devices
MyOutDesk managed endpoints secured to CIS Benchmark standards
HIPAA Compliant
BAA-ready safeguards for protected health information
PCI-DSS Compliant
Payment card data handled with certified controls
NDA by Default
Every VA signs our NDA; we honor yours on request
Real virtual assistants, amplified by AI
Every MyOutDesk VA is trained through MOD University to use modern AI tools, then paired with the AI toolkit your work needs. A real person still reviews every AI-assisted deliverable before it reaches you, so your administrative VA works faster and cleaner, with the judgment AI doesn't have.
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Trained
MOD University
Prompting, verification, and role-specific AI workflows, refreshed as the tools change.
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Equipped
Your stack, your rules
Your VA works inside your AI tools, on your accounts, under your governance.
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Trusted
Human-in-the-loop
A real person reviews every AI-assisted deliverable before it reaches your customers or CRM.
See the Difference
How We Compare
| Feature | Full-Time Hire | Freelancer / Marketplace | MyOutDesk |
|---|---|---|---|
| Time to hire | 4–8 weeks | 1–2 weeks | As little as 1 week |
| Screening | You run it | Self-reported | 6-stage vetting, 0.7% pass rate |
| Education | You verify | Unverified | College degree required |
| Dedicated to you | Yes | Rarely | Yes, full-time |
| Time zone coverage | One person, one shift | Their schedule, not yours | Works your timezone; 24/7 coverage available |
| Cost structure | Salary + benefits + overhead | Hourly, unpredictable | Flat monthly rate, all-inclusive |
| If it doesn't work out | Start over | Start over | We rematch at no extra cost |
| Oversight tools | You provide | None | Productivity tracking included |
| Legal entity (US & PH) | N/A | No | Yes |
| SOC 2 compliance | Your responsibility | No | Third-party audited |
| HIPAA verified | Your responsibility | No | Yes |
Verified Reviews
What Our Clients Say
4.9 (305 reviews)
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Eboneese The Broker
Feb 2020An amazing experience so far. As a busy realtor, it was hard for me to sit down to start this process for someone I really need as a part of my business growth. My Out Desk has made this process very easy. I'm excited that it took a day to pick my ISA. My Out Desk pick the prefect candidates
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Luke Feldmeier
Aug 2021Very organized and friendly staff!
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Kendra Dickinson
Dec 2019Excellent experience so far. They are responsive, have excellent follow up and answered the many questions I had quickly and clearly.
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Zachariah Castillo
Jul 2019Just signed up with them. The process has went smooth and our Virtual Professional starts on Friday. Look forward to the process.
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Katie Bobo
Dec 2019When looking for a virtual professional, this company was quick to respond to an inquiry, communicated each step along the way in a clear and concise manner. Additionally, they provided us with 3 great candidates of which we immediately chose the one that was the best fit. We are thrilled with our experience and would highly recommend MyOutDesk.
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Pedro “Bando” Rivera
Nov 2019I recently had a video conference with Chuck, perfect example of a perfect hire! Not only friendly and easy to talk to, but really try to understand your situation to help in the best way possible!
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Burçin Can Metin
Mar 2022I was very satisfied with MyOutDesk's super fast, responsive and quality service. MyOutDesk has an excellent HR department is incredibly talented at finding candidates who match your requests and needs. I especially strongly recommend that you should meet Anya Zhantal and start recruitment processes with her. Anya is a tremendous placement specialist who is incredibly positive, super energetic and very skilled at listening and analyzing your needs. A big thank you to Anya and the MyOutDesk team. The virtual assistant you are looking for is at MyOutDesk for sure.
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Alicia Kaufmann
Aug 2021Working with MyOutDesk was a great experience. They made the whole process very simple and quick. Anj is very communicative and answers any and all questions quickly. We look forward to start working with our new virtual assistant!
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Matthew Deal
Apr 2021From Chris taking the time to get to know and understand our needs to Elle and the placement team, already looking forward to hiring our next VA
Helpful Resources
Administrative Articles & Guides
Tips, strategies, and insights to help you get the most from your administrative virtual assistant.
Administrative
From Scheduling Chaos to Two Weeks Out: Don Keely’s Story
Don Keely didn’t set out to build a business. He retired early from a Fortune 500 vice president role, got restless, and started paying attention to a problem he’d spent years watching companies struggle with: nobody could find reliable people to service their fitness equipment. So he built a company that does exactly that. Today, … Read more
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Administrative, Company, Virtual Assistants
Virtual Assistants: The Secret to a Stress-Free Holiday and New Year
End-of-year chaos doesn’t have to overwhelm you. Discover how Virtual Assistants can lighten your load, streamline operations, and set you up for success in the new year.
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Administrative, Real Estate
What Is A Transaction Coordinator?
A real estate transaction coordinator manages the administrative side of property deals, ensuring smooth and timely closings. By handling tasks like paperwork, deadlines, and communication, they allow agents to focus on client relationships and revenue-generating activities. Learn how a virtual assistant from MyOutDesk can boost your business productivity.
Read more
See what an administrative VA could save you
Use our savings calculator to compare a dedicated MyOutDesk administrative virtual assistant against a traditional in-house hire.
Explore More
Related Virtual Assistant Services
Not exactly what you need? These services pair well or cover similar tasks.
Personal Assistant
Travel, scheduling & task coordination
Virtual Receptionist
Call handling, routing & scheduling
Bookkeeping
Invoicing, payroll & financial reporting
FAQ
Common questions
What tasks can an administrative virtual assistant handle?
Our administrative virtual assistants can manage a wide range of tasks including email and calendar management, CRM updates, documentation, reporting, bookkeeping coordination, reception coverage, and structured executive support such as meeting preparation and follow-up management.
How much does an administrative virtual assistant cost?
A MyOutDesk administrative virtual assistant typically costs up to 70% less than a comparable in-house hire once salary, benefits, and overhead are factored in. Run our savings calculator to see a personalized estimate for your business, or visit our pricing page for current rates.
How do I integrate a virtual assistant into my existing systems?
Our virtual assistants are trained to seamlessly integrate into your existing workflows and systems. We work closely with you during the onboarding process to ensure they are set up with the necessary access and training to effectively support your administrative needs.
What are the cost savings compared to hiring a traditional employee?
By hiring a MyOutDesk virtual administrative assistant, you can save up to 70% compared to the cost of a traditional employee. This is due to lower overhead costs and the flexibility of our virtual staffing model.
Can I bring my own non-disclosure agreement (NDA)?
Yes, we are happy to work with you to get an NDA between your virtual assistant and your company signed. We also provide a default NDA that protects all our clients.
Is an administrative virtual assistant secure?
Yes, we take security very seriously. By default, all our devices are actively monitored via MyTimeIn Compliance Monitoring which ensures alignment with SOC 2 standards. We also have in-office and secure machine options.
Do MyOutDesk virtual assistants use a password manager?
Yes. We require every VA to share and store credentials through a password manager - never in plain text, email, chat, or browser autofill. We can use the password manager your team already runs on (1Password, Bitwarden, LastPass, Dashlane, Keeper, or similar) or provide one. Access can be revoked instantly when the engagement ends.
Will my administrative virtual assistant be dedicated to my business?
Yes. Your administrative virtual assistant is dedicated to your business full time. We do not share our virtual assistants across multiple clients. This allows them to fully integrate into your team.