How to Use Asana to Delegate Tasks to Your Virtual Assistants

By: Louie Z. Sawyer | Updated: April 7, 2021
a male virtual assistant smiling at a computer using asana

Asana is a powerful project management and team-tracking tool. Learn how to leverage this tool to manage virtual assistants in this guide!

How to Use Asana to Delegate Tasks to Your Virtual Assistants

The last time Asana announced its subscriber amount, it had 50,000 organizations signed on as paid subscribers. That was in 2018, and the tool has only gotten more popular since.

Providing a lot of qualities to keep tasks manageable, organized, and on time, the Asana app has skyrocketed in popularity for those trying to keep their business neat.

If you’ve hired some virtual assistants and are looking for a way to communicate with them and delegate tasks, there might not be a better option than Asana.

Read on for a quick guide on how to make the most of Asana when it comes to your assistants!

What Can Asana Do?

Asana can help with the following things:

  • Keeping track of the tasks that you’re working on or that need to be completed
  • Scheduling tasks on a calendar
  • Uploading related files to each task, such as images or documents
  • Deciding and showing who is working on each thing
  • Communication

All of these are extremely valuable when it comes to managing your organization. Virtual assistant services can provide some barriers when it comes to everyone being on the same page since you’re not working in the same office — Asana can break down these barriers with ease.

How to Use It

You can access Asana on a desktop or through the Asana app on mobile. The desktop, however, is easier to use and has more features.

You can create an Asana for your organization and create projects if you’d like to split the tasks into sections. For example, you could choose to split the projects by:

  • Different departments
  • Different skills
  • One project per assistant

Within projects, each task can be given an assignee, a deadline, and any other thing, depending on which fields you’d like to add.

It’s one of the best virtual assistant tools because you can see when each task will be completed and by whom.

If you have multiple virtual assistants, you might want to let them claim tasks themselves and set their own deadlines, within reason. Or, you might want to assign them tasks and set a deadline yourself — that way, they’ll receive an e-mail whenever a new task has been added.

Tasks can also be commented on and users can be tagged, so if you or your assistant has questions, clarifications, or wants to request a change to something, you can do so through there and receive e-mail alerts when a comment has been added.

A calendar is also a handy tool for scheduling, as you can put meetings on there and they’ll show up at the correct date and time when you switch to calendar view!

It’s a Truly Great Tool

There’s a reason that Asana’s popularity is mounting, and that’s because it’s a great tool for organizations and assistants alike. Virtual assistant services run smoothly when there’s clear communication and everyone knows what’s expected of each other.

Asana can make sure that happens.

Looking to hire a virtual assistant? Contact us today for a free consultation.