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The Best Real Estate Virtual Assistant Companies

Enhance your business with insights highlighting the best real estate virtual assistant companies. Discover tailored solutions to streamline operations, optimize client interactions, and drive success in the competitive real estate market.

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Key Takeaway

Six leading virtual assistant (VA) firms stand out for real estate professionals in 2023, evaluated on their expertise, track record, and cost-effectiveness. The top contenders are MyOutDesk, Zirtual, Virtudesk, TaskBullet, Summit VA Solutions, and Transactly. Real estate experts can enhance their efficiency and allocate more time to business expansion by delegating administrative, inside sales, and promotional duties to these VAs.

Are you tired of juggling multiple tasks and responsibilities as a real estate professional? Are you struggling to keep up with the demands of your business? If so, it might be time to consider hiring a virtual assistant. Doing so has been the secret ingredient of many real estate brokerages experiencing growth, for quite some time. Virtual assistants can help you save time, streamline your processes, and focus on what you do best – selling real estate. But with so many options, how do you know which virtual assistant company is the best fit for you?

We’ve done the homework for you and compiled a list of the six best companies for real estate virtual assistants in 2023. These companies provide valuable services that can help you improve your systems and processes, and increase your productivity. From lead generation to transaction management, these virtual assistants can do it all. So if you’re ready to take your real estate business to the next level, keep reading to learn more.

6 Best Real Estate Virtual Assistant Companies

Are you tired of juggling multiple tasks and responsibilities as a real estate professional? Are you struggling to keep up with the demands of your business? If so, it might be time to consider hiring a virtual assistant. Doing so has been the secret ingredient of many real estate brokerages experiencing growth, for quite some time. Virtual assistants can help you save time, streamline your processes, and focus on what you do best – selling real estate. But with so many options, how do you know which virtual assistant company is the best fit for you?

We’ve done the homework for you and compiled a list of the six best companies for real estate virtual assistants in 2023. These companies provide valuable services that can help you improve your systems and processes, and increase your productivity. From lead generation to transaction management, these virtual assistants can do it all. So if you’re ready to take your real estate business to the next level, keep reading to learn more.

1. MyOutDesk

MyOutDesk is a highly respected provider of virtual assistant services for the real estate industry. One of the key benefits of MyOutDesk is that all of their virtual assistants are located in the Philippines, which means that their services are incredibly affordable without sacrificing quality. With MyOutDesk, you can access high-quality, proven virtual assistant services for a fraction of the cost of hiring an in-house assistant.

When you work with MyOutDesk, you’ll have access to a wide range of services that can help you streamline your business operations. Their virtual assistants can assist with tasks like lead generation, social media management, appointment scheduling, customer service, and administrative tasks. MyOutDesk can also provide virtual assistants who specialize in transaction coordination, which is an especially valuable service for busy real estate professionals who need help managing the various aspects of a real estate transaction.

One of the unique features of MyOutDesk is that they are committed to providing personalized, customized services to each of their clients. When you sign up with MyOutDesk, you’ll work with a dedicated account manager who will help you identify the virtual assistant services that best meet your specific needs. You also gain access to proprietary software used to manage and track your assistant. Your virtual assistant will be trained and equipped to handle the tasks that are most important to your business, and you’ll be able to communicate with your assistant directly to ensure that everything is running smoothly. Overall, MyOutDesk is a fantastic choice for real estate professionals looking for affordable, high-quality virtual assistant services.

Price: Starting at $1,988/month for 40 hours per week

Advantages
  1. Specialization, MyOutDesk has a team of virtual assistants who specialize in real estate, which means they have a deep understanding of the unique needs and challenges of the industry. This level of specialization allows MyOutDesk’s virtual assistants to hit the ground running and provide support that is tailored specifically to the needs of real estate professionals.
  2. MyTimeIn software.As previously mentioned, MyOutDesk offers proprietary software for every client. With it, you can manage everything about your virtual assistant, such as their timesheet, task list, and even their location. No other provider has this level of organization and transparency.
  3. Quality control.MyOutDesk is committed to providing high-quality virtual assistant services, and they have rigorous standards in place to ensure that all of their virtual assistants meet those standards. MyOutDesk only hires virtual assistants who have previous experience in the industry and who have gone through a rigorous screening process. Additionally, MyOutDesk provides ongoing support to ensure that their virtual assistants are equipped to handle any task that comes their way.
Disadvantages
  1. No local virtual assistants. only outsourced from professionals in the Philippines.
  2. No part-time offerings at this time. only assistants dedicated to full-time roles.
  3. Not the cheapest service, but also not the most expensive. Emphasis on balanced value with cost-effectiveness.

2. Zirtual

Zirtual is a company that also provides virtual assistant services to real estate professionals. Their virtual assistants are located in the United States and are available to support clients in a wide range of tasks, including administrative support, customer service, and marketing. Zirtual offers a flexible and scalable service, allowing clients to choose the level of support that best meets their needs.

When you work with Zirtual, you’ll be assigned a dedicated virtual assistant who will work with you to understand your business needs and goals. Zirtual’s virtual assistants are trained to handle a variety of tasks, including calendar management, lead generation, email management, and more. They can help with customer service tasks such as responding to inquiries and managing client relationships. They can also assist with marketing efforts, including social media management and content creation. With Zirtual, clients can expect high-quality support from a team of experienced virtual assistants who are dedicated to helping them achieve their business goals.

Price: Starting at $549/month for 12 hours

Advantages
  1. High-quality assistants. Zirtual hires virtual assistants who have previous experience in the industry, and they undergo a rigorous screening and training process before they begin working with clients. This means that clients can expect high-quality support from experienced professionals who are equipped to handle the unique challenges of the real estate industry.
  2. Flexibility. Zirtual offers a high degree of flexibility when it comes to virtual assistant services. Clients can choose from a variety of plans and packages to find the level of support that best meets their needs. Additionally, Zirtual’s virtual assistants are available on demand, which means clients can get support whenever they need it.
  3. Personalization. Zirtual assigns each client a dedicated virtual assistant who works closely with them to understand their unique needs and goals. This level of personalization ensures that clients get the support they need to achieve their business objectives. Additionally, Zirtual’s virtual assistants are trained to provide customized support that is tailored specifically to the needs of each client.
Disadvantages
  1. Higher pricing. Zirtual’s prices are generally higher than average, which could be a disadvantage for some clients who are looking to keep costs down.
  2. Limited VA pool. Zirtual’s virtual assistants are only located in the United States. This could be a disadvantage for clients who are looking for more flexibility with their assistant’s assigned work hours.
  3. Potentially limited expertise. Zirtual’s focus is on providing virtual assistant services to a wide range of industries, which could dilute their talent pool of specific real estate expertise.

3. VirtuDesk

Virtudesk is a virtual assistant company that specializes in providing services to real estate professionals. Their virtual assistants are located in the Philippines and are highly trained to meet the unique needs of the real estate industry. Virtudesk offers a variety of services to clients, including lead generation, administrative tasks, social media management, and more.

One of the key features of Virtudesk’s service is its emphasis on quality. They have a rigorous screening process to ensure that their virtual assistants are highly qualified, and they provide ongoing training to keep their skills up-to-date. This means that clients can expect high-quality support from experienced professionals who are equipped to handle the unique challenges of the real estate industry. Additionally, Virtudesk assigns each client a dedicated virtual assistant who works closely with them to understand their needs and goals, ensuring a high level of personalization and attention to detail.

Price: Starting at $254/mo for 20 hours/week

Advantages
  1. Industry-specific expertise. Virtudesk specializes exclusively in providing virtual assistant services to real estate professionals. This means that their virtual assistants have a deep understanding of the unique challenges and opportunities that real estate professionals face, and are equipped with the skills and knowledge to provide effective support.
  2. Quality vetting and training. Virtudesk places a strong emphasis on quality and ongoing training for its virtual assistants. They have a rigorous screening process to ensure that their assistants are highly qualified, and they provide ongoing training to keep their skills up-to-date. This means that clients can expect high-quality support from experienced professionals who are equipped to handle the unique challenges of the real estate industry.
  3. Dedicated support. Virtudesk assigns each client a dedicated virtual assistant who works closely with them to understand their needs and goals. This ensures a high level of personalization and attention to detail and allows clients to build a strong working relationship with their virtual assistant over time.
Disadvantages
  1. Limited range of services. While Virtudesk specializes in providing virtual assistant services to the real estate industry, they may have a more limited range of services than MyOutDesk, which offers virtual assistant services across a wide range of industries.
  2. Limited geographic reach. Virtudesk’s virtual assistants are located exclusively in the Philippines, which may be a disadvantage for clients who prefer or require virtual assistants in other locations.
  3. Limited track record. While Virtudesk has been in business since 2015, it may have a more limited track record than MyOutDesk, which has been providing virtual assistant services since 2008 and has a larger client base. This could potentially be a factor for clients who are seeking a more established provider with a proven track record of success.

4. Summit VA Solutions

Summit VA Solutions is a virtual assistant company that provides high-quality, affordable virtual assistant services to real estate professionals. Their virtual assistants are located in the Philippines and are available to work on a full-time, part-time, or project basis. They offer a range of services, including administrative tasks such as email management, scheduling, and data entry, as well as more specialized tasks such as lead generation, social media management, and digital marketing.

One of the unique features of Summit VA Solutions is its focus on providing customized solutions to meet the unique needs of its clients. They work closely with each client to understand their specific business goals and objectives and then tailor their virtual assistant services accordingly. This level of customization ensures that clients receive the support they need to grow their real estate business and achieve their goals. Additionally, Summit VA Solutions provides ongoing training and support to their virtual assistants to ensure that they have the skills and knowledge needed to provide high-quality support to their clients.

Price: Starting at $1500/mo for 40 hours/week

Advantages
  1. Customized services. One of the main benefits of working with Summit VA Solutions is their customized approach to virtual assistant services. They work closely with each client to understand their specific needs and tailor their services accordingly. This means that clients receive highly personalized support, which can lead to more effective and efficient operations.
  2. Affordable pricing. Another advantage of Summit VA Solutions is its competitive pricing. They offer affordable virtual assistant services without sacrificing quality, which makes them an attractive option for real estate professionals who need to manage their expenses while still receiving top-notch support.
  3. Quality talent. Summit VA Solutions takes great care in recruiting and training their virtual assistants to ensure that they provide high-quality support to their clients. They have a rigorous screening process and provide ongoing training to their virtual assistants to ensure that they have the skills and knowledge needed to support real estate businesses. This focus on quality ensures that clients receive top-notch support that can help them grow their businesses and achieve their goals.
Disadvantages
  1. Limited range of services. While Summit VA Solutions offers customized virtual assistant services, its range of services is more limited compared to some of its competitors. This may not be a disadvantage for some real estate professionals who only require basic administrative tasks, but for those with more complex needs, they may need to seek out additional providers or platforms.
  2. Limited availability. Summit VA Solutions may not be available to provide support 24/7, which may be a disadvantage for real estate businesses that require round-the-clock assistance. This can limit the flexibility of real estate professionals who need support outside of regular business hours.
  3. Limited transparency. Some clients have reported limited transparency regarding the quality of virtual assistants provided by Summit VA Solutions. While they do have a rigorous screening process and training program, clients may not have full visibility into the qualifications and experience of their assigned virtual assistant. This lack of transparency may be a concern for some clients who prefer to have more control over the selection process.

5. Transactly

Transactly is a leading provider of virtual assistants for real estate professionals that offers a wide range of services to help streamline and optimize their clients’ workflows. Their virtual assistants are located in the United States and are highly trained to meet the specific needs of real estate businesses. Transactly’s service includes various tools, including transaction management, showing coordination, and document management to help their clients get the job done efficiently.

Transactly’s virtual assistants can take care of a range of tasks for their clients. For example, they can handle transaction coordination, contract review, document preparation, and compliance support. Their assistants are also well-equipped to handle tasks such as scheduling, email management, data entry, and various administrative tasks that come with running a real estate business. Overall, Transactly provides an affordable and efficient solution for real estate businesses to improve their operations while reducing costs and improving productivity.

Price: Starting at $49/mo for 1-3 transactions per year

Advantages
  1. Streamlined workflow. Transactly’s virtual assistants are highly trained and equipped with cutting-edge technology, which helps real estate businesses to streamline their workflow. They can take care of a range of tasks such as transaction coordination, document management, and compliance support, which allows real estate professionals to focus on other critical aspects of their business.
  2. Improved productivity. By outsourcing administrative and other time-consuming tasks to Transactly’s virtual assistants, real estate professionals can improve their productivity. With more time on their hands, they can focus on high-value activities such as lead generation, client acquisition, and negotiations, which can lead to increased revenue and growth for their business.
  3. Integration. Transactly integrates with a variety of real estate software and tools, which means that its virtual assistants can seamlessly work with existing workflows and processes. This could result in a more streamlined and efficient experience for real estate businesses.
Disadvantages
  1. Limited services. While Transactly provides virtual assistants with a focus on real estate, their service offerings may be more limited compared to a company like MyOutDesk, which offers a broader range of virtual assistant services across various industries.
  2. Higher Costs. Transactly’s virtual assistant services may be more expensive than a company like MyOutDesk, which offers a range of pricing plans to suit different budgets. Real estate businesses should consider their budget and the level of service they need when choosing between the two providers.
  3. Availability. Transactly’s virtual assistants are located in the United States and may have limited availability, depending on the time zone and other factors. MyOutDesk, on the other hand, has virtual assistants located in various countries, which may provide more flexibility and availability for real estate businesses operating in different time zones or with varying schedules.

6. Task Bullet

Task Bullet is a virtual assistant service provider that specializes in offering cost-effective virtual assistants to real estate businesses. The company provides virtual assistants that are trained in different aspects of real estate, including transaction coordination, data entry, and lead generation, among others. Task Bullet’s virtual assistants are based in the Philippines, and the company has been in operation since 2012.

Task Bullet’s virtual assistant service includes a range of features, including a dedicated virtual assistant, a project management system, and daily reports to keep clients up-to-date with the progress of their projects. Real estate businesses can use Task Bullet’s virtual assistants for various tasks such as lead generation, administrative tasks, and social media management, among others. With their affordable pricing and wide range of services, Task Bullet provides an excellent solution for small and medium-sized real estate businesses that want to optimize their operations and maximize their productivity.

Price: Starting at $220/mo for 20 hours/week

Advantages
  1. Cost-effectiveness. Task Bullet offers virtual assistant services at a lower cost compared to other leading providers. This could result in significant cost savings for real estate businesses, especially for those on a budget.
  2. Flexible pricing plans. Task Bullet offers flexible pricing plans, which means that real estate businesses can choose a plan that fits their specific needs and budget. This could result in a more tailored and cost-effective service for real estate businesses.
  3. Expertise. Task Bullet’s virtual assistants have expertise in a variety of areas, including real estate, marketing, and administration. This means that they can provide a more specialized and comprehensive service for real estate businesses, which could result in better outcomes and increased efficiency.
Disadvantages
  1. Language barrier. Although Task Bullet’s virtual assistants are proficient in English, some clients may find that their accents or pronunciation are difficult to understand, leading to communication issues. This could lead to misunderstandings and errors in completing tasks, which could impact the quality of service.
  2. Limited availability. Task Bullet’s virtual assistants work on a full-time basis and are not available on an ad-hoc or part-time basis. This could be a disadvantage for real estate businesses that only require occasional or seasonal support. In such cases, businesses may have to pay for full-time services that they do not need, which could be costly.
  3. Limited range of services. Task Bullet may not offer the same range of services as other leading virtual assistant providers for real estate businesses. This may limit the capabilities of the virtual assistant and may not meet the specific needs of the business.

Real Estate Virtual Assistant Companies Comparison Chart

 PriceAdvantagesDisadvantages
MyOutDeskStarting at $1,988/month for 40 hours/week
  • Specialization
  • MyTimeIn
  • Quality Control
  • No local VAs
  • Only full-time
  • Mid-tier pricing
ZirtualStarting At $549/Month For 12 Hours
  • High quality
  • Flexibility
  • Personalization
  • Expensive
  • Only local VAs
  • Less specialized
VirtudeskStarting At $254/Mo For 20 Hours/Week
  • Industry specific
  • Highly trained
  • Supportive
  • Limited range
  • No local VAs
  • Still new
Summit VA SolutionsStarting At $1500/Mo For 40 Hours/Week
  • Customizable
  • Affordable
  • Quality Control
  • Limited range
  • Availability
  • Uncertainty
TransactlyStarting At $49/Mo For 1-3 Transactions Per Year
  • High-tech
  • Productive
  • Integrations
  • Limited range
  • Expensive
  • Availability
Task BulletStarting At $220/Mo For 20 Hours/Week
  • Inexpensive
  • Flexibility
  • Specialized
  • Language barrier
  • Availability
  • Limited range

Other Real Estate Virtual Assistant Services

When it comes to virtual assistant services for real estate businesses, there are numerous options available, including both dedicated virtual assistant providers and freelance-focused services. While both options can provide valuable support to a real estate business, there are significant differences between them. Dedicated virtual assistant providers typically offer a more structured and reliable service, with a team of assistants trained specifically for the real estate industry. In contrast, freelance-focused services tend to offer more flexibility and customization but may lack the specialized expertise and consistency of a dedicated provider. The following four are freelance service providers that did not make the list but are worth mentioning nonetheless.

US vs. Philippines-Based Virtual Assistants

Utilizing virtual assistants from the US has its advantages and disadvantages when compared to hiring from the Philippines. One of the main benefits of working with a US-based virtual assistant is the shared language and cultural familiarity, which can help streamline communication and reduce misunderstandings. Additionally, US-based virtual assistants tend to have higher rates of education and professional experience, making them a good fit for businesses that require specialized knowledge or expertise. On the other hand, US-based virtual assistants tend to be more expensive, which may be a barrier for businesses operating on a tight budget.

In contrast, virtual assistants from the Philippines offer several advantages. One of the most significant benefits is the lower cost of labor, which can help businesses save money while still getting the support they need. Additionally, many virtual assistants from the Philippines have a strong work ethic and are eager to learn, making them a good fit for businesses that require ongoing support and collaboration. And with the increasing accessibility of online courses, many foreign professionals are just as educated as their US counterparts. However, language and cultural differences can still sometimes pose a challenge.

Choosing The Right Virtual Assistant Company

Choosing the right virtual assistant service for your real estate business is critical to your success. A virtual assistant can help you manage your workload, streamline your business processes, and increase your productivity, freeing up your time to focus on more important tasks. However, not all virtual assistant services are created equally, and it’s essential to choose the one that best fits your specific needs. By doing so, you can ensure that you get the support you need to grow your business and achieve your goals. And we hope this informative article helps you do exactly that.

Once you’ve identified the right virtual assistant service for your real estate business, it’s time to take the next steps. The first step is to define your goals and priorities. This includes identifying the tasks you want your virtual assistant to handle, as well as the level of support you need. From there, you can work with your virtual assistant to create a plan of action and establish clear expectations for communication and performance. It’s also important to ensure that you have the necessary tools and resources in place to support your virtual assistants, such as project management software, communication tools, and access to relevant industry data.

In summary, choosing the right virtual assistant service for your real estate business can have a significant impact on your success. By identifying your goals, and priorities, and working with your virtual assistant to establish clear expectations and communication, you can maximize the value of this proven resource. If you’re ready to take your real estate business to the next level, consider partnering with one of the top virtual assistant services we’ve outlined above. 

Frequently Asked Questions

While many will argue the benefits of a dedicated full-time VA outweigh the uncertainty that comes with part-time or contract work, this decision will depend on your specific needs and circumstances. You should carefully evaluate your workload, budget, and the level of expertise required before choosing the type of VA that best suits your needs.
A real estate virtual assistant can perform a variety of tasks, including administrative support such as answering emails and phone calls, scheduling appointments, managing calendars, social media management, preparing contracts, and coordinating open houses and showings. They can also help with lead generation, data entry, research, and other specialized tasks as needed.

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